Overview of Comdata Payroll Cards

One of the options available to organizations for paying US employees is using Comdata Payroll Cards.

Before You Begin: Your organization must already be a Comdata customer in order to set up the option to have Dayforce pay your US employees using payroll cards.

There are two types of payroll cards: instant issue and personal.

Personal Payroll Cards: Personal payroll cards can be issued to employees through the Payroll > Direct Deposit screen in People or using the Request Paycard form. Personal payroll cards are mailed to employees with their name printed on them; users issuing personal payroll cards do not need to record details about the payroll card itself in the application.
Instant Issue Payroll Cards: Instant Issue payroll cards can be issued to employees through the Payroll > Direct Deposit screen in People. To use instant issue payroll cards, managers or other users with access who are issuing the payroll cards require stock of Dayforce Payroll Cards on hand to give to the employee. They also require the card number printed on the physical card being issued to the employee so that they can record this information in the application.

The configuration of the application to support either instant issue or personal payroll cards is similar. The main difference occurs when issuing payroll cards to employees. For instant issue payroll cards, the user issuing the payroll card must record the card number off of the instant issue card in the application in the Payroll Card Number field. For personal payroll cards, this field is populated by the application during the enrollment process with Comdata.

After you have done the initial configuration for using payroll cards, but before you pay employees with the payroll cards, you can test whether you have set up the payroll cards correctly when you are assigning a payroll card to an employee in People.

After you have configured the application to use payroll cards, and you have confirmed that they are set up correctly, you can instruct the application to disburse funds to employee payroll cards in Payroll in the same way that you issue onsite checks.

Depending on the order in which Dayforce is configured, some of these steps might have already been performed. The intent of this section is to provide a description of each step in the process as part of one combined procedure.

Configuring Dayforce to use payroll cards involves the following general steps: