An off-cycle pay run is a pay run that you create in an existing pay period, though the pay run itself is independent of the regularly scheduled pay run. Each off-cycle pay run is associated with an existing pay run. The off-cycle run uses the same pay group, pay period, pay impound date, and commit day as its parent pay run.
You can identify a regular pay run by its number, for example, 01-00. You can identify an off-cycle pay run for a pay period by the incremental number added to the pay run number. For example, the first off-cycle pay run for 01-00 is 01-01, the second off-cycle pay run for the same regular pay run is 01-02, and so forth. Off-cycle pay runs are useful for special payments, or for one-time payments such as a final payout to one or more terminated employees.
For example, say that because of a processing error results in a set of employees in a pay group not getting their annual bonus payments. You can resolve this issue by creating an off-cycle pay run, and then add the bonus payments for each of the affected employees by using quick entries. You can then commit the off-cycle pay run and disburse the bonuses.
In Payroll, off-cycle pay runs are marked with the off-cycle icon (
) in the Overview tab and in the Load Pay Run dialog box of the Pay Run Management tab. The following is an example of a regular pay run and an off-cycle pay run in the Load Pay Run dialog box:
You can create off-cycle pay runs in the Overview or Pay Run Management tab of Payroll. You can only create one off-cycle pay run at a time.
The following topics provide more information about working with off-cycle pay runs: