In the Multiple ROE Request Wizard, to select the employees of a location, enter all or part of a location name in the search field to filter the list:
When you select a location from the list, the application expands the location tree below the list to that location, and you can select the checkbox for it:
If you select a higher-level location (for example, a district office), the application selects all of the locations that are below it in the location tree (for example, individual stores):
You can also use the employee search field to select one or more employees from the list:
If you're working in Pay Run Management, you can select employees from the pay group of the pay run that you have loaded. If you're working in the Data Entry tab, you can select employees from the pay groups to which you have access.
You can use a combination of selecting a location or selecting individual employees. The employee search field isn’t filtered by the location that you select. For example, if you select a store from the location field, the employee field still returns employees outside of that location.
When you click Add, the application displays the employees on the list at the bottom of the wizard:
Note the following about how employees are added to the list:
- If you selected a location, the application adds employees with the Active or Inactive status who work there, or at any locations below the location in the location tree. For example, if you select a district, the application adds Active and Inactive status employees from all of the locations in the district.
- If you selected a location, employees with Terminated status aren’t added. You can use the employee search field to add Active, Inactive, or Terminated status employees to the list.
- The application adds a separate ROE entry for each legal entity that is associated with an employee's work assignment. In the example above, Evan has a work assignment associated with two legal entities and as such there is a separate ROE entry for each legal entity.
- If you've already created an ROE for the employee in the current pay run, or there is an uncommitted ROE for the employee in another pay run, the application does not add an entry to the list for the associated legal entity.
Once you add employees to the list, you do not need to select them. The selection checkbox on the left side of each employee's name is only used for cases where you want to remove employees from the list. To remove individual employees, select them and click Delete: