After a pay period for a specific pay group has been approved in Pay Approve Checklist, part of the workforce management (WFM) features of the application, it can be locked for payroll.
When you lock a pay run, you prevent other users from making any changes to the pay run while you review it. You also ensure that no other user with access to the pay run in Payroll makes any changes, such as adding, editing, or deleting adjustments, checks, or quick entries (in the Adjustments, Checks, and Quick Entry tabs, respectively).
In Payroll > Overview or Payroll > Pay Run Management, Dayforce displays a green Locked status and corresponding segment of the pay run status in the Status column as illustrated in the first pay run listed in the following screenshot of Payroll > Overview:
Note: Pay periods are only marked WFM (approved) if Dayforce is configured to use both the Payroll and the WFM features. If your organization isn’t using the WFM features, pay periods do not need to be WFM Approved before you lock them.
Lock a Pay Run from the Overview Tab
- Go to Payroll > Overview.
- Select the checkbox for the appropriate pay run.
- Click Process Job and then click Lock.
- In the Confirmation dialog box, click Proceed and wait for the process to complete.
Lock a Pay Run from the Pay Run Management Tab
- Go to Payroll > Pay Run Management.
- Click Load, then locate and load the appropriate pay run.
- Click Process Job and then click Lock, and wait for the process to complete.
Unlock a Locked Pay Run in Payroll
To unlock a pay run in Payroll in either the Overview or the Pay Run Management tab, load a locked pay run and follow the previously described steps, but click Process Job > Unlock.