The Checks and Quick Entry sub-tabs of Payroll > Data Entry both include the Terminated button. You can use this button to manually add employees, whose employment status was terminated in past pay runs, to the pay run that you're working on. This allows you to record additional payments or checks for employees who have been terminated. Without manually adding terminated status employees, they are only included in a pay run if their last pay date is set to a date that occurs during or after the pay period.
Before you add terminated status employees, the application does not display them in the Employee Name or Employee No. fields of the Quick Entry or Checks sub-tabs, and you and other users cannot add entries for them.
Note: Because adding terminated status employees to a pay run and then recording quick entries against them can impact pay and result in a terminated status employee receiving additional earnings, it is important that the employee’s banking details are still accurate.
Clicking Terminated opens the Select an Employee dialog box, where you can use the Employee Name and Employee Number fields to search from employees from multiple countries and pay groups. The application only displays employees to whom you have access in Dayforce and who have a status of terminated with a last pay date that was prior to the current pay period.
When you select an employee from either of these fields, the application enables the Pay Run field, which defaults to the current pay run for the selected employee’s pay group. If needed, you can select a different pay run within the current or next pay period.
You can click Add to move the employee you've selected to list below, and reuse the fields to add as many employees as needed. If you need to add the same employees to more than one pay run, you can add them to the list multiple times, each with a different option selected in the Pay Run field.
When you click Save, the employees in the list are added to each pay run, which means that their name will now be returned in the search results for new pay entries that you create in Checks or Quick Entry sub-tabs of the Data Entry, and also in the Pay Run Management versions of these tabs.
When you add the entry, the application displays the warning icon in the first column of the entry, and a warning message is displayed in the Problems panel. However, you can still save the entry.
When you add an entry for the employee, the Pay Run field only returns the specific pay runs to which you added the employee. For example, if you only added the employee to the current pay run, the application will not display the next pay run or any past, current, or future off-cycle pay runs.
Each time that you click Terminated to open the Select Employees dialog box, the list of employees is cleared, and it does not display any employees whom you or other users have already added to pay runs.
You can review which employees were added to a pay run or remove them from a pay run by loading the specific pay run in the Pay Run Management tab, opening the Checks or Quick Entry sub-tabs, and clicking the Terminated. See Include Terminated Status Employees in Pay Runs.
To manually add terminated status employees to a pay run:
- Go to Payroll > Data Entry.
- Click the Quick Entry or Checks sub-tab.
- Click Terminated to open the Select Employees dialog box.
- Select employees and pay runs and click Add to add them to the list.
- Click Save.