The application allows you to update the Debit Arrears column of deduction entries for auto void checks.
Before You Begin: The functionality described in this topic is only applicable when the Allow Impromptu Arrears setting is enabled in the deduction definitions of the associated deduction code.
When you generate an auto void check that contains a deduction entry, the Debit Arrears column is set to Yes or No based on whether the Debit Arrears By Default setting is selected or not in the deduction definitions of the associated deduction code.
If the employee has an arrears balance for the deduction, the default setting of the Debit Arrears column for the voided deduction entry can lead to an incorrect arrears balance. As a result, you might need to update this column to Yes or No.
- If the column is set to Yes, the voided deduction entry does not impact the existing arrears balance.
- If the column is set to No, the voided deduction entry restores the arrears balance to what it was previously.
For example, say an employee has an arrears balance of $100. In the current pay run, the employee's check includes an unscheduled quick entry deduction of $20 toward the arrears (that is, the Debit Arrears column of the deduction entry is set to No), bringing the arrears balance to $80.
In the next pay run, you auto void this check. If the deduction entry for -$20 in the auto void check has the Debit Arrears column set to Yes, the application does not update existing arrears, and the balance incorrectly remains at $80. However, if you set the Debit Arrears column to No, the application returns the arrears balance to $100 as expected.