Data Entry Tab

The Data Entry tab provides a central location in the Payroll feature to enter data across pay runs, pay groups, and countries. It allows you to work outside of the context of a specific pay run.

In the Data Entry tab, the application displays the Quick Entry, Checks, Adjustments, and Time Data sub-tabs. The sub-tabs have the same basic functionality as in the Pay Run Management tab of Payroll, but they allow you to work on entries for multiple pay runs.

Note: The Data Entry and Pay Run Management tabs share the Quick Entry, Checks, Adjustments, and Time Data sub-tabs, which have the same functionality between Pay Run Management and Data Entry. The only difference is that, in Data Entry, you can simultaneously work with entries for multiple pay runs.

Access to Transactions Across Pay Runs

In the Adjustments, Checks, and Quick Entry sub-tabs, the application displays transactions from the pay groups to which you have access in Dayforce. Data is displayed from the following pay runs:

the current pay run that is open
the next scheduled pay run
off-cycle pay runs that are open and associated with the current and next pay runs of a pay group

You can filter which transactions are displayed in the list and save your filter settings as a favorite, which can be loaded by default each time that you open a sub-tab.

When you add a new transaction in one of these sub-tabs, you can search from a list of employees to which you have access in Dayforce. The application automatically loads the selected employee's current pay run in the Pay Run field, which contains the name of the pay group and the pay period. You can also click the Pay Run field to select the next scheduled pay run, or an off-cycle pay run (if available) of the employee's pay group.

Any transactions that you create in the Data Entry tab are available when you load the individual pay run in the Pay Run Management tab in Payroll. After a pay run has been committed, the application removes its associated transactions from the Data Entry tab.

Access to Time Data

In the Time Data sub-tab, you can use the Pay Run drop-down list to load information from any pay group to which you have access in Dayforce. You can select the current pay run that is open, the next scheduled pay run, and off-cycle pay runs that are open and associated with the current and next pay runs of the pay group.

Data Imports and Exports Across Pay Runs

In the Adjustments, Quick Entry, and Checks sub-tabs of the Data Entry tab, the application displays the same import and export buttons as in the Pay Run Management version of these sub-tabs.

These buttons have same functionality in the Data Entry tab as in the Pay Run Management tab, except that they allow you to import and export data for multiple pay groups, pay runs, and countries (that is, global imports and exports). For example, you can import a file that contains checks from multiple pay groups. Conversely, when you use these buttons in the Pay Run Management tab, you can only import and export data for the pay run that you have loaded.

In the Payroll feature, you must perform all global imports and exports via the Data Entry tab using the import and export button, and not via the Pay Run Management tab.

For more information about using the Data Entry sub-tab, see the following topics: