An off-cycle pay run enables a payroll administrator to create a pay run that is outside a regular, scheduled pay run. This is useful for creating a one-time, ad hoc pay run that can, for example, be used to disburse special payment or make a final payout to one or more terminated employees.
For example, due to a processing error, a set of employees in a pay group didn’t receive their annual bonus payments. A payroll administrator can set up an off-cycle pay run, and then use the Quick Entry feature to enter pay. After the adjustments are entered, the payroll administrator can commit and disburse the bonuses.
Each off-cycle pay run is associated with an existing pay run. The off-cycle run uses the same pay group, pay period, pay impound date, and commit day as its parent pay run.
Pay that is calculated and disbursed during an off-cycle pay run is included when Dayforce calculates insurable hours for an employee's Record of Employment. Because an employee might have received pay via an off-cycle pay run, the calculations to determine insurable hours do not require a pay calendar because off-cycle pay runs do not use a pay calendar to disburse wages.
In Payroll, off-cycle pay runs are marked with the off-cycle icon (
) in the Overview tab and in the Load Pay Run dialog box of the Pay Run Management tab. The following is an example of a regular pay run and an off-cycle pay run in the Load Pay Run dialog box:
You can create off-cycle pay runs in the Overview or Pay Run Management tab of Payroll. You can only create one off-cycle pay run at a time.
If the customer has fortnightly pay groups in Australia, in rare situations a minor confusion can arise when off-cycle pay runs based off a scheduled pay run are created. The PPN for the off-cycle pays run can have a suffix that doesn't match expectations. For example, if you expect the suffix to be 01, it can be 02. This suffix is fixed automatically when the off-cycle pay run is committed but doesn't impact on payroll processing. When this occurrence happens, the pay group has two scheduled pay runs in the same calendar year but different financial years sharing the same PPN, and there was at least one committed off-cycle pay run based off the earlier of the two scheduled pay runs.