Pay Current is a method of calculating payroll based on forecasts, or projections, of time worked, and is configured for US pay groups in Pay Setup > Pay Group.
Before You Begin:
- You must have a user role with administrative privileges, such as a Support user or payroll administrator.
- To use Pay Current, both the WFM and Payroll modules must be enabled for your organization. Auto pay functionality is used in conjunction with Pay Current but isn’t required.
- Configure the Forecasted Pay Rule to be used in conjunction with Pay Current. This is the rule that forecasts the hours to be auto paid and subtracts the hours forecasted from the previous period.
To configure the pay group to use Pay Current:
- Go to Pay Setup > Pay Group and select the pay group to configure.
- Click the Pay Group Properties tab if it does not load by default.
- In the Calendar Properties section, make sure that the selections in Frequency and Payroll Frequency are the same (for example, Weekly). Also, make a note of the Start Reference date, which you will need in a subsequent step.
- Click the Payroll Properties tab and go to the Time Reconciliation section.
- Select one of the following options in the Collection Frequency drop-down list:
- Pay Frequency: Time collection number of days must match the pay group's frequency/payroll frequency.
- Weekly 2-2-3: Only available for semi-monthly pay groups; selecting this causes the Number of Lag Offset Days field to be shown.
- Specify a date in the Collection Start Date field. The date must fall before the Start Reference date you noted earlier, but no more than 30 days before.
- If you selected the Weekly 2-2-3 collection frequency, specify a number of days, from 5 to 14, in the Number of Lag Offset Days field. The default value is 7.
- Click Save, then click Refresh.
- Click the Pay Calendars tab and click Generate. You should also audit check the collection period dates for each pay period to ensure accuracy and make any manual changes necessary.
- When you are done, click Save and then Refresh.
Additional Considerations
If you switch employees’ pay groups in the effective payroll pay calendar, the time collection start and end dates are adjusted to either start from the pay group switch effective start, or they are extended until the pay group effective end date. The application displays a warning to you when you switch a pay group to let you know that this will happen.
Pay Current Configuration Settings in Pay Group Properties
In a pay group, you need to configure Frequency and Payroll Frequency in the Calendar Properties section in the Pay Group Properties tab. To use Pay Current, both frequency options must be the same.
Important: If the pay group has a different frequency and payroll frequency, analyze its setup requirements. Determine if you need to add a pay group with consistent frequency and payroll frequency values so that you can use Pay Current.
Pay Current Configuration Settings in Payroll Properties
In a pay group, you need to configure Collection Frequency and Collection Start Date in the Time Reconciliation section in the Pay Properties tab. Dayforce shows these settings when you select the frequency settings in the Pay Group Properties tab.
The Collection Frequency drop-down list has two options: Pay Frequency and Weekly 2-2-3.
| Frequency in Calendar Properties | Pay Frequency | Weekly 2-2-3 |
|---|---|---|
| Weekly | Yes | No |
| Bi-Weekly | Yes | No |
| Semi-Monthly | Yes | Yes |
| Monthly | Yes | No |
| Custom | No | No |
When you select Weekly 2-2-3 in the Collection Frequency drop-down list, the Number of Lag Offset Days field is displayed. You won't see it if you select Pay Frequency.
Take note of the Collection Frequency and Collection Start Date options, because you get an error message if you do any of the following:
- Specify a collection start date that occurs on or after the Start Reference date in the pay group properties.
- Specify a collection start date that occurs on or after the first Period Start Date of your pay calendar.
- Select Weekly 2-2-3 as the collection frequency when you’ve specified a pay frequency other than Semi-Monthly (in the Payroll Frequency drop-down list in the Pay Group Properties tab).
After you configure the parameters in the Time Reconciliation section and click Save, you can view the Pay Calendars tab to see two new columns: Time Collection Start Date and Time Collection End Date. If the columns are not shown, click Generate to include the Pay Current collection dates in the Pay Calendars tab.
After you generate the pay calendars, you should audit check the collection period dates for each pay period to ensure accuracy, particularly in a weekly 2-2-3 configuration. If one-time updates are needed, you can manually edit the time collection dates as required, and the pay calendar enforces that there are no overlaps in time collection from one pay period to another.