Configure Multiple Bank Accounts Per Legal Entity

Australian employees in the same legal entity can have multiple source bank accounts in Dayforce. By assigning multiple source bank accounts per legal entity at the site level, payroll administrators only need to generate one ABA file per source bank account without having to alter the business process to use only one source bank. Generating ABA files according to the source bank configuration per site makes bank payments site specific and do not require manual adjustments to the bank file.

Before You Begin: You can produce one ABA file for multiple legal entries. Payroll administrators can choose the way to generate the ABA file for their organisation based on the ABA file generation settings set in client properties. To generate the ABA file and have details of all legal entities in a single file, select the ABA file for multiple legal entities (AUS) checkbox in the Payroll section of the Properties tab in System Admin > Client Properties. Leave the checkbox cleared to generate the ABA file as one file per legal entity.

Override a Funding Source Bank Account

You can pay employees in the same legal entity from different bank accounts according to their work site as follows:

• Configure multiple bank accounts (that is, customer funding identifiers) to a single legal entity at the site level in the Customer Funding Identifiers tab of Org Setup > Org Payroll Setup > Organization.
• Configure customer funding identifier overrides for the legal entity in the Organization tab in Org Setup > Organization.

Configure Multiple Bank Accounts Per Legal Entity at the Site Level

Payroll administrators can assign multiple bank accounts for a legal entity by entering the customer funding identifier in Org Setup > Org Payroll Setup > Legal Entity.

By doing so, you can generate one ABA file per source bank without having to make manual adjustments to the bank file to use only one source bank. For example, this could occur when different employees in an organization contained multiple sites and each site used a different legal entity customer funding identifier.

To configure a customer funding identifier:

1. Go to Org Setup > Org Payroll Set-up > Organisation.
2. Select an Australian legal entity and click the Customer Funding Identifiers tab.
3. In the IsDefault field, select Yes to identify the default bank account for the legal entity.
4. 
4. In the Name field, enter the name of the customer funding identifier.
5. (Optional) In the Description field, enter additional information about the customer identifier.
6. (Optional) In the Reference Code field, enter a cross-reference code.
7. In the Effective Start and Effective End fields, enter the date range of the funding period.
8. In the Bank Account Setting section for the selected customer funding identifier, click Add.
9. Enter a name and, optionally, a description for the setting.
10. Enter the effective dates.
11. In the Bank Transfer tab for the selected bank account setting, select a bank account in the Customer Bank Account drop-down list.
12. Note: The bank accounts listed in the Customer Bank Account drop-down list are configured in Payroll Setup > Bank Accounts.
12. Click Save.

Configure the Customer Funding Identifier Override

You can configure which employees are sourced from the default bank account and which ones are sourced from the overrides in the Customer Funding Identifiers tab in Org Setup > Organisation.

To configure the customer funding identifier and assign an override bank account at the site level:

1. Go to Org Setup > Organisation.
2. In the Organization tab, expand the legal entity and select the store or site.
3. Click the Legal Entity tab.
4. Select the legal entity in the Name field.
5. To override the bank account, in the Override Customer Funding Identifier drop-down list, select the identifier that this site will use to pay employees.
6. Choose a start date for the override in the Effective From field and optionally, an end date in the Effective To field.
7. 
7. Click Save.

Note: There must be at least one default Customer Funding Identifiers per legal entity for Australia. Australian legal entities always have one active default Customer Funding Identifier. Otherwise, if there is no default value, Dayforce shows the error message, "There needs to be an active default value required for the Customer Funding Identifier for current and future date ranges". If there is more than one default value for each legal entity, the error message shows "Only one default value is required".

View Employees with an Override Funding Source Bank Account

In the Work > Work Assignments screen in People, Payroll and HR administrators can view whether employees are sourced from the default bank account from the legal entity or if they are using an override bank account.

To view the Customer Funding Identifier name and check if employees are using a default or an override bank account:

1. Go to People, open the employee profile, and click Work > Work Assignments.
2. In the Location drop-down list, select the job assignment location of the employee.
3. In the Payroll section, view the value in the Customer Funding Override field for the employee's job assignment.

If an employee belongs to a site where there is an override Customer Funding Identifier, the Customer Funding Override field for the work assignment shows the name of the overridden configuration:

If an employee belongs to a site where there is no override Customer Funding Identifier, the Customer Funding Override field in the work assignment shows N/A: