As part of setting up an employee with their Comdata payroll card, you must configure the employee's direct deposits so that some (or all) of their pay is disbursed to the payroll card.
Who can do this: Payroll administrators and implementation consultants.
Before You Begin: You need to be familiar with Comdata payroll cards. See Overview of Comdata Payroll Cards. In addition, you must only perform this task when you have issued a payroll card to an employee.
Role feature access: Application Container > People > Employee Profile > Payroll > Direct Deposit > Direct Deposit
Employees might use a single payroll card to get paid, which requires only one direct deposit account. Employees might use several direct deposit accounts to get paid, as in the case of an employee who has some pay deposited to a payroll card and the rest to a bank account. To ensure that employees are properly paid, you must select the Remainder checkbox for any account into which any outstanding pay is deposited. Say an employee's direct deposit is configured so that the first $250 of their pay is disbursed to their payroll card. You must configure another account for the application to deposit any remainder to. That is, any amount over the $250 sent to their payroll card.
Depending on how the employee is paid, proceed to one of the following tasks:
Configure a Single Direct Deposit Account
To configure a single direct deposit account to pay an employee:
- Go to People, open the employee profile, and click Payroll > Direct Deposit.
- In the Direct Deposit section, click Add.
- In the Account Type drop-down list, select Payroll Card. The application populates the Routing # field with the appropriate number and disables the Institution Name field, which is left blank.
- Select the Remainder checkbox to configure the application to disburse the employee's entire pay to the payroll card. If there are multiple direct deposit accounts, stop here and go to the task Configure Two or More Direct Deposit Accounts.
- Click Save.
Configure Two or More Direct Deposit Accounts
Before You Begin: For employees with multiple bank accounts, you can configure the pay groups to distribute direct deposit funds by a percentage of the paycheck. If you selected the Distribute by Percent checkbox in Pay Setup > Pay Group, you can enter either a specific amount or a percentage of the employee's wages in the Deposit Amount field. For example, you can configure an employee's pay such that 10% of the employee's pay goes to a checking account, 10% goes to a payroll card, and the remaining 80% goes to a savings account.
To configure direct deposits for employees who are paid by more than one direct deposit account:
- Go to People, open the employee profile, and click Payroll > Direct Deposit.
- In the Direct Deposit section, click Add.
- In the Account Type drop-down list, select Payroll Card. The application populates the Routing # field with the appropriate number and disables the Institution Name field, which is left blank.
- Designate one account to accept any residual pay amounts that remain after distribution. Select the Remainder checkbox and leave the Deposit Amount field blank.
- For each of the other accounts, in the Deposit Type drop-down list, select whether Dayforce should use amount or percentage to calculate the deposit. In the Deposit Amount field, enter the amount or percentage of the pay to deposit into that account.
- Click Move Down to move the designated “remainder” account to the bottom of the table.
- For the other accounts, click Move Up to assign the processing order during distribution. For example, if you move an account to the top of the table, the paycheck amount is distributed into this account first before the other accounts.
- Click Save.