Add Pay Out Checks

Payroll Administrator Guide
Version
R2025.2.0
Add Pay Out Checks

Before You Begin: The application only enables the Mark as Pay Out column for manual or onsite check types. For biweekly pay runs, retroactive pay is associated with week one in the General Ledger, and future pay is associated with week two, marked with the appropriate business date. FLSA dates can only be for current and prior dates, and cannot be configured for future dates.

To add a pay out check:

  1. Go to Payroll > Pay Run Management and load a pay run, or go to Payroll > Data Entry.
  2. Click the Checks tab and click Add.
  3. Search for an employee using the Employee Name or Employee No. column.
  4. In the Check Type column, select Manual or Onsite (US only), and select an option in the Check Template column.
  5. In the Mark as Pay Out field, select one of the following options to configure which time-based earnings the application applies to the check:
    • Current with Retro Includes only current pay period and retro adjustments
    • Pay Out To Date: Includes all unpaid time data.
    • Retro: Includes only retro adjustments.
    • Current: Includes only the current pay period.
    • Future: Include only future pay periods.
  6. In the Check Number column, enter a value (Manual type checks only).
  7. Click the Entries link. The Entries dialog box opens.
  8. In the Check Entry tab, add earnings, deductions, garnishments, or taxes as needed.
  9. Proceed to the last step, unless the check is a Manual type. If so, take the following steps:
    1. In the Check Entry tab, click Calculate to open the Calculate dialog box.
    2. Select a check template and click Calculate.
    3. Click Accept.
  10. Click Save in the main toolstrip (if the Entries dialog box is anchored, you'll need to close it to see the toolstrip).

The application populates the Total Earnings column in the top-level details of the check with the total amount that will be paid out. You can also click the tab at the top right corner of the screen to open the Employee Preview slide-out panel, where you can review the earning statement details.

The application also displays the checkbox in the Locked column as selected in the top-level details of the check to prevent you or other users from making edits in the Check Entry tab of the check. The Calculate button in the Check Entry tab is hidden when the check is locked. You can clear the checkbox in the Locked column to make the Check Entry tab available for editing.