The dates you need to transmit records to payroll by, and which employees the records include, are based on the pay groups and pay periods configured in Dayforce:
- Pay periods group a number of weeks’ worth of time and attendance records together and are approved and transmitted at once. Pay periods define how often employees are paid.
- Pay groups group employees who have the same pay periods together. For example, if your organization pays some employees biweekly and other employees semi-monthly, you’d have at least two pay groups, each on a different pay cycle.
When reviewing and approving payroll, you work on a single pay group, one pay period at a time. For each pay period, a pay group might contain records from several locations. Any location you are responsible for, with employees assigned to the pay group, is shown in Pay Admin Checklist.
When you filter by pay group, Dayforce shows the locations in that pay group that you are responsible for approving and transmitting to payroll:
In the screenshot above, Dayforce shows the pay group “CAN - Weekly” with two locations: Plant 2 and Plant 3. Based on the start and end dates for this pay group, you can see that CAN - Weekly has a one-week pay period, meaning these employees are paid on a weekly pay cycle.