This topic provides an overview of the pay approval process. Typically, payroll data goes through several stages:
- Employees generate time and attendance records that record when they worked, typically by clocking in and out for work.
- Dayforce applies pay rules to these records, automatically paying overtime or pay premiums as employees earn it.
- Managers review their team’s time and attendance records, making pay adjustments and correcting any problems (for example, missing time entries).
- The time and attendance records from a number of weeks are grouped into a single pay period, for a group of employees. The number of weeks in a pay period depends on how Dayforce is configured.
- Users from each location, typically managers, approve the records for each pay period on its due date using Pay Approve Checklist. See the Manager Guide.
- Payroll administrators manage this process, reviewing which locations have approved their payroll records, which are overdue or still have problems on the relevant time and attendance records using Pay Admin Checklist. If necessary, payroll administrators or other users with access to Pay Admin Checklist can approve pay for any location that hasn’t been approved.
- Pay administrators perform the final approval of the data and transmit it to your organization’s payroll application.