System Notifications

This section shows the content of the system-issued email notifications sent to administrators, managers and onboarding employees to alert them about onboarding task status. You cannot make updates to these system-issued emails.

To ensure that the correct users receive the appropriate onboarding notifications, configure subscriptions by role or user in the Subscriptions tab of System Admin > System Notifications.

Employee Onboarding Policy Expiry

Message text sent to different recipients
Sent to	Message Text
Administrators	Subject: Your Employee's Onboarding Policy is about to Expire The following employees are assigned to an onboarding policy that is about to expire on 10/13/2020: {List of employees} Once the policy expires they will no longer have access to the Onboarding content. Please ensure they log-in and complete their onboarding forms and tasks.
Hiring Managers	Subject: Your Employee's Onboarding Policy is about to Expire The following employees are assigned to an onboarding policy that is about to expire on 10/10/2020: {List of employees} Once the policy expires they will no longer have access to the Onboarding content. Please ensure they log-in and complete their onboarding forms and tasks.
Onboarding Employees	Subject: Your onboarding policy is about to Expire Dear{employee name}, Your onboarding policy will expire on 10/10/2020. Once the policy expires you will no longer have access to the Onboarding content. Please be sure to log-in and complete your onboarding forms and tasks.

Incomplete Onboarding Activities

Message text sent to different recipients
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Administrators	Subject: Incomplete Onboarding Activities - Administrator Alert Please see the summary of all outstanding onboarding activities that are approaching or past their due date and take action as appropriate. The following onboarding tasks for {employee name} are approaching or past their due date and haven’t been completed. This employee's manager(s) is(are): {manager name(s)} Manager Tasks: No incomplete tasks found for Thursday, October 10, 2020 Employee Tasks: Hew Hire Contact Onboarding - Thursday, October 10, 2020
Hiring Managers (Related to Employee Activities)	Subject: Incomplete Onboarding Activities The following onboarding activities assigned to {employee name] are approaching or past the due date, and haven’t been completed. {List of tasks with dates} Please reach out to {employee first name] to remind them to complete these important activities.
Hiring Managers (Related to Manager Activities)	Subject: Incomplete Onboarding Activities This is a reminder that {employee name} will be joining your team. Here are some things that you can do to make {employee first name} feel welcome on day one: {List of tasks with dates} Please complete these tasks to ensure a successful onboarding experience. Thank you!
Onboarding Employees	Subject: Incomplete Onboarding Activities Dear {employee name}, This is a reminder that you must complete the following onboarding activities that are approaching or past their due dates. {List of tasks with dates} Please take immediate action to complete these activities using Dayforce HCM to help us ensure that your onboarding experience is a success. Sincerely, {Manager's name}

DocuSign Templates Added

This message is sent to onboarding employees when you add additional DocuSign templates in the employee slide-out panel of the Onboarding Forms tab in Onboarding > Onboarding Employees.

Message text sent to onboarding employees
Sent to	Message Text
Onboarding Employees	Subject: Please e-sign a new onboarding form Dear {employee name}, There is an onboarding form that needs your e-signature. Please log in to Dayforce and go to the Forms section of Getting Started. Complete and sign any forms that you haven't yet submitted. Sincerely, {Manager's name}

DocuSign Templates Voided

This message is sent to onboarding employees who didn’t sign their DocuSign templates, and then the templates were voided from within DocuSign and reset.

Message text sent to onboarding employees
Sent to	Message Text
Onboarding Employees	Subject: One or more onboarding forms you submitted require your attention Dear {Employee First Name}, One or more onboarding forms you submitted require your attention. Please go to Getting Started in Dayforce to review and e-sign the {DocuSign template name} form (or set of forms) again.

Onboarding Task Reassignments

Message text sent to onboarding employees
Sent to	Message Text
Onboarding Employees	Subject: Updates to your Onboarding Checklist Dear {Employee First Name}, One or more onboarding forms you submitted require your attention. Please go to Getting Started in Dayforce to review and e-sign the {DocuSign template name} form (or set of forms) again.

Onboarding Employee First Day to Hiring Manager

Message text sent to hiring managers
Sent to	Message Text
Hiring Managers	Subject: All Onboarding Employees Start Date Alert Dear {manager name} Below is a list of your employees and their employee numbers whose first day of work is "Tuesday, October 6, 2020" {List of employees}

Onboarding Completion

Message text sent to different recipients
Sent to	Message Text
Administrators	Subject: Onboarding Completed The following employees have completed all their onboarding forms and tasks: {List of employees} Congratulations!
Hiring Managers	Subject: Onboarding Completed The following employees have completed all their onboarding forms and tasks: {List of employees} Congratulations!
Onboarding Employees	Subject: Congratulations! You have completed all your onboarding tasks. Dear {employee name}, You have completed all your onboarding forms and tasks. Thank you!