Workflow Process for Offer Letters

Letter Management Guide

Workflow Process for Offer Letters

Once you submit an offer letter in Recruiting, the letter enters a workflow. The workflow can include one or more levels of approval where users can review and approve the letter form in Message Center.

When approvers open the approval request in Message Center, Dayforce displays a read-only version of the form. They can download attachments in the letter if their role has access to the necessary document types.

Note the following about approver responses:

  • If an approver denies the letter form in the workflow, the letter isn’t sent to the employee. The letter status in Recruiting is also set to Offer Rejected - Workflow. If needed, you can resubmit the letter in Recruiting by selecting the candidate and clicking Offer to complete a new wizard, which will start a new workflow.
  • When they approve the letter form, and the workflow is processed, the system sends the letter to the candidate. The status of the letter is updated to Offer Sent in Recruiting.