Required Token Values for Candidate Emails

Letter Management Guide

Version
R2024.1.0
Required Token Values for Candidate Emails

Depending on the template selected in the Send Email wizard, the Required Token Values section might be displayed with one or more of the following fields.

The following table shows which tokens must be completed. The right column indicates whether the value is carried over to the employee’s details if they are hired.

Required information fields
Field Description Carried Over?
Average Daily Hours

The value in the Average Daily Hours field of the Details tab for the job requisition that the letter is initiated from. You can edit this value if needed. Edits are carried over to the employee's details upon hiring.

Yes
Days Per Week The number of days per week that the normal hours per week are worked over. No
Employment Indicator

The value in the Employment Indicator list of the Details tab for the job requisition that the letter is initiated from. You can edit this value if needed.

Yes
Field Based Job

This list defaults to the No option. You can also select the Yes - In Region or Yes - National options.

No

Base Rate Policy

Level

The base rate policy and the base rate level of the employee. These settings are used to calculate the offer base.

They are available only when the Use Base Rate Policy checkbox is selected for the corresponding job requisition.

See Base Rate Policies in Offer Letters.

Yes
Offer Base

The annual salary that is offered to the candidate. This value is carried over to the Base Rate and Annual Salary fields in the Candidate Hire and Internal Candidate Hire forms.

If there is no pay group or the salary you specify is outside the pay grade of the job, an error appears.

If you are using a base rate policy and decide to manually overwrite this value, the base rate policy is no longer applicable for the candidate.

Yes
Offer End Date The end date for a fixed term offer. No
Offer Start Date

The target start date for the candidate should they accept the offer. This field is blank by default. The value entered is carried over to the Hire Date field of the Candidate Hire and Internal Candidate Hire forms.

If you are using a base rate policy and leave this field blank, the current date is used to determine which levels are displayed.

Yes
Pay Class

The option selected in the Pay Class list (for example full-time or part-time) of the Details tab for the job requisition that the letter is initiated from.

Yes
Position Term

The option selected in the Position Term list (for example regular or temporary) of the Details tab for the job requisition that the letter is initiated from. You can edit this value.

Yes

Primary Job Location

The public location associated with the location that the candidate is being hired for. You can search for the location by its public name or city.

The list only includes locations that have the following fields defined in the Address tab of the location slide-out panel in the Organization tab of Org Setup > Organization:

  • Public Name
  • Country Code
  • County (State/Province)
  • City
No
Weekly Hours

The option in the Weekly Hours list (for example, regular or temporary) of the Details tab for the job requisition that the letter is initiated from. You can edit this value.

Yes