Recruitment Offer Letters Displayed in

Letter Management Guide

Version
R2024.1.0
Recruitment Offer Letters Displayed in

The following features can display Recruiting offer letters that were sent to employees (internal candidates) that you have access to in Dayforce:

  • Letter Management > Distribution
  • The Employment > Letters screen in People

Role feature access: Letter Management > Distribution > View Internal Candidate Offers

Offer letters of external candidates (non-employees) aren't displayed in these areas until the candidate is hired. At that point, letters are displayed in these areas of the newly updated employee record in People.

Letter Management > Distribution, and the Employment > Letters screen of People display offer letters that use either a Letter Management template, or the default offer letter form of Recruiting. The type of offer letter used is defined by the Use Letter Management Templates setting in Recruiting Setup > Client Properties. When this client property is enabled with the Offer letters checkbox selected, Recruiting uses Letter Management templates instead of the default offer letter form of Recruiting.

When you send an offer letter to a candidate in Recruiting, candidates are assigned offer statuses as they as they move through the different stages of the offer. These statuses correspond to letter statuses in Letter Management > Distribution as follows:

Candidate status mappings
Employment Offer Status in Recruiting Corresponding Letter Status in Letter Management
Offer Initiated N/A – Letters with this offer status aren’t displayed in Letter Management > Distribution, Employee > Letters screen of People, and the Personal > Letters sub-tab of Profile
Offer Pending Approval

Letters with this offer status aren’t displayed in Letter Management > Distribution, Employee > Letters screen of People, and the Personal > Letters sub-tab of Profile

Offer Sent Sent
Offer Accepted Accepted
Offer Expired Expired
Offer Rejected – Workflow

Letters with this offer status aren’t displayed in Letter Management > Distribution, Employee > Letters screen of People, and the Personal > Letters sub-tab of Profile

Offer Rejected - Candidate Rejected
Offer Cancelled

Letters with this offer status aren’t displayed in Letter Management > Distribution, Employee > Letters screen of People, and the Personal > Letters sub-tab of Profile

Offer Rescinded There is currently no mapping between an offer that was updated to Offer Rescinded status in Recruiting and the statuses displayed in Letter Management > Distribution. The status displays Sent until expiry date has been reached, at which point it’s displayed as Expired.
Offer Rejected - E-Signature Rejected
Offer Unsuccessful - Electronic Signature Failure Rejected