Candidate E-Signature

Letter Management Guide

Version
R2024.1.0
Candidate E-Signature

Note: For more information about configuring job requisitions to request an e-signature for offer letters, see Configure E-Signatures for Letter Management Recruitment Offers.

For job offers configured to request an e-signature, when candidates click Accept, they are taken to the DocuSign e-signature page. Here, the candidate is prompted to click Continue to review and sign the offer document. They can also take other actions (such as declining to sign the offer) using the Other Actions drop-down list as needed:

DocuSign Continue button and Other Actions list.

Note: If a candidate declines to sign the offer letter, it’s considered to be rejected.

After clicking Continue, the candidate can review the letter and click Sign:

Example of DocuSign letter with Sign button.

When the candidate clicks Sign, the Adopt Your Signature dialog box opens in which the candidate can confirm their name, initials, and signature for the offer letter. Depending on how they are accessing the DocuSign page, they can do one of the following to capture their signature:

  • If using a desktop computer, they can accept the default signature and initials or click Change Style to select a different version in the Select Style tab.
  • If using a tablet, they can enter their signature using their finger or a stylus in the Draw tab.

Adopt Your Signature dialog box with Select Style tab open.

When the candidate is done, they can click Adopt and Sign to insert their signature in the offer letter.

If the offer letter includes one or more supplemental documents, they are displayed below the offer letter on the DocuSign page:

Supplemental documents, each with View button.

The candidate must review and accept each of these documents by clicking the corresponding View button, and then clicking Accept in the opened document.

After the candidate clicks Accept for a document, it’s marked as accepted in the document list.

After all supplemental documents have been reviewed and accepted, the candidate can click Finish to complete their offer acceptance. The DocuSign page closes and the candidate is taken to the thank you page on your client career site.