Add Sessions for Instructor-Led Training Courses

You can add one or more sessions for ILT (instructor-led training) courses, and then add events for in-person training, virtual training, or both. If needed, you can add more than one event for the same day, and you can assign session instructors.

Session instructors can mark the attendance for all of the session events and can set whether each participant has passed the session. They can also create and update the training material for the course. Although these instructors have access to all of the events for the session, they’re only shown as the event instructor if they’re assigned as such in the event details.

To add a session to a course:

1. Go to Learning Setup > Courses and Learning Plans.
2. In the Courses tab, open the course that you want to add an event to, and then click the Sessions tab.
3. Click the new/assign icon (), and then click New session.
4. Enter a name for the session, and then enter the maximum enrollments (that is, the maximum number of learners that can enroll).
5. Enter the names of the instructors for the session. If you select an instructor who’s assigned to another event on the same date and at the same time, the application shows a message to inform you of the overlap.
6. Select and configure the session evaluation/completion type for the event.

7. Session evaluation/completion options

   Option	Description
   Manual	The session can be manually marked as completed only by super administrators and power users (with granted permissions).
   Evaluation based	The session is marked as completed if a session instructor, super administrator, or power user (with granted permissions) manually marks it as passed in the session’s Enrollments & Evaluations tab. Optionally, you can configure a maximum score for the session.
   Attendance based	The session is marked as completed when the attendance status is set to present for all of the session events or for a specified number of events. If the attendance status is set to absent, the session is marked as In Progress, unless the session is already completed. For completed sessions, marking the learner as absent doesn’t revert the session status to In Progress.
   Training material based	If the course includes a test as training material, the session is marked as completed and its events are marked as attended when the learner completes the test. If the course includes multiple tests, learners must pass them all to mark the session (and its events) as completed.

7. Click Create and Edit.
8. (Optional) In the Properties > Details tab, enable and configure a deadline for self-enrollment, and then click Save Changes.
9. Add event sessions as needed:
   1. Click the new icon (), and then click New event.
   2. Enter a name, date, and, optionally, a description for the event, and then enter the event times.
   3. Specify the event type by selecting Venue, Video conference tool, or both, and then configure the settings as needed.
   4. (Optional) Click the Enable Collaboration Tool checkbox to give learners a link to an external collaboration tool.
   5. Enter the names of the event instructors, and then click Confirm. If you want the session instructor to act as the event instructor as well, enter their name in the event details.