Run the Position Occupancy Report

- New Organization Designer user interface -

You can run the Position Occupancy report in Reporting and Analytics > Reporting > Reports. The report contains details about vacant and filled positions in your position hierarchy. When you run the report, you choose a date to include position data as of that date. You can also add filters to the report, for example to show positions in a selected business unit. By default, data is sorted in alphabetical order based on position name. You can generate the report in a PDF, CSV, or Excel file.

Role feature access: Reporting and Analytics > Reporting > Reports and Report Library > Human Resources > Position Management > Position Occupancy.

The report respects the Position Management - Positions - Administrator View and Position Management - Positions - Manager View access authorizations, so it returns all of the positions that you have access to in Organization Designer. It also respects your access levels to employee data in Dayforce, so it returns information only for employees that you otherwise have access to. If you have access to a position in Organization Designer but not to data about the employee who occupies it, the report returns information about the position, but it doesn’t return the employee details for the occupant.

For a full list of the fields included in the report, see Position Occupancy Report Fields.

To run the Position Occupancy report:

1. Go to Reporting and Analytics > Reporting > Reports.
2. In the search field at the top of the screen, enter Position Occupancy to search for the report.
3. Select the Position Occupancy report in the list.
4. Click Run.
5. In the Position Occupancy dialog box, select the as-of date for the position data you want to include, and, optionally, select a business unit to filter the data.
6. Select your preferred output and page format options. For more information about these options, see Run Ad Hoc Reports in the Ad Hoc Reporting Guide.

After the report is generated, it is delivered to your Message Center inbox.

Pooled Position Field Details

The following table explains how some fields work with pooled positions. The Pooled Position and Occupant Limit fields are only relevant for organizations that use pooled positions, so they’re not included in the template. You can add them if pooled positions are being used. Remaining Vacancies and Days Vacant are relevant to both pooled and regular positions, so they are included in the report template.

Notes about fields relevant to pooled positions

Field	In Template?	Description
Pooled Position	No	Shows a value of True or False for each position.
Occupant Limit	No	Shows the total number of employees that can be assigned to the position. The field is blank for non-pooled positions.
Days Vacant	Yes	For pooled positions, the field shows the number of days since the position became completely vacant. If there are any occupants, the field is blank. For non-pooled positions, it shows the number of days since the position was occupied.
Remaining Vacancies	Yes	For pooled positions, the report returns one row for each occupant, and one single row for vacancies with the total number of unfilled spaces in the Remaining Vacancies field. For non-pooled positions, the field shows 1 for vacant positions and 0 for occupied ones.

Position Occupancy Report Fields

Fields included in the report template

Field Name	Group by	Sort Order	Totals
Position Name
Position Number
Position Reference Code
Occupant Name
Occupant Employee Number
Occupant Effective From
Occupant Effective To
Managing Position Name
Managing Position Number
Managing Position Occupant
Managing Position Occupant Employee Number
Managing Position Reference Code
FTE
Ledger Code
Job Assignment Name
Jog Assignment Reference Code
Location Name
Location Reference Code
Position Activation Date
Position Deactivation Date
Business Unit Name
Business Unit Reference Code
Parent Business Unit
Business Unit Ledger Code
Business Unit Activation Date
Business Unit Deactivation Date
Days Vacant
Time In Position
Remaining Vacancies