Position Settings

- New Organization Designer user interface -

The tables below list the settings in the position panel in Organization Designer > Positions. Some of the fields aren’t always shown depending on how Dayforce is configured for your organization and the configuration of the position.

When you update an occupied position, Dayforce updates the occupying employee’s work assignment records. If Dayforce is unable to apply the position updates to the employee’s work assignments, a notification informs you that the updates weren’t successful and provides key details about the affected position and employee. The notification also includes a unique reference code. Dayforce administrators should provide this reference number to Dayforce Support to help with troubleshooting and resolving the issue.

Information Tab

The Information tab contains three subtabs: Details, Relationships, and Job Information. The following tables show the settings in each subtab.

Position settings on the Information > Details tab
Setting	Description
Active From Active To	The date range that the position is active. Note: You can change the active from date if the position was never occupied. To change the date, update the Effective From field in the Relationships tab. The active from dates for any positions under the updated position are automatically updated to match.
Name	The name of the position.
Position Number	A number that uniquely identifies the position. If you don’t enter a number, Dayforce generates one automatically when you save the position.
Reference Code	The position's unique reference code. Reference codes are used to export data to other applications. If you don’t enter a reference code, the position number is used.
Ledger Code	The ledger code for the position. This functionality applies only to organizations that use the Payroll module.
Full Time Equivalent	A value between 0.00 and 1.00 to indicate the workload associated with this position. Entering 1.00 indicates that this position represents one full-time worker.
Position Description	A description for the position.
Pooled Position	If Yes, the position can have multiple occupants. See Pooled Positions.
Occupant Limit	The maximum number of occupants that can be assigned to the position. This field is used together with the Pooled Position setting.
Supports Interim Occupancy	Controls whether the position supports assigning interim occupants.
Frozen	Controls whether the position is frozen. See Freeze Positions.
Job Req ID	Shows a requisition ID if the position has an open requisition in Recruiting.
Last Modified	Shows the user who most recently updated this position and the time and date that they made the changes.

Position settings on the Information > Relationships tab
Setting	Description
Supervisory Details section
Parent Position	The parent, which depends on where in the hierarchy you added the new position. This position is the selected position’s manager.
Effective From Effective To	The effective date range of the position's relationship to the parent position. Note: You can update the Effective From date for the supervisor relationship if the position has never been occupied. The Active From date in the position details is automatically updated to match.
Dotted-Line Relationships section
Active Supervisors	The dotted-line, or alternate supervisors, for the position. See Configure Dotted-Line Relationships.
Active Reports	Positions that the selected position supervises in a dotted-line relationship. Active reports are read-only.

Position settings on the Information > Job Information tab
Setting	Description
Job Assignment and Business Unit section
Job Assignment	The job assignment for the position.
Business Unit	The business unit for the position. By default, this field is populated with the business unit that the parent position is assigned to. You can select a new one in the list.
Effective From Effective To	The effective date range of the job assignment.
Active Locations	These locations are used with the position to generate the position's work assignments. The location is populated automatically if the selected job assignment only has one location. To change the location, click the edit icon. To filter the Location Name drop-down list, enter all or part of the name of a location. Note: Locations can be deleted from the position if you haven’t yet saved your changes. After you save, you can delete a location only if the position has never been occupied.
Last Modified	Shows the user who most recently changed the information on this tab and the time and date that they made the changes.

Occupants Tab

The Occupants tab can contain the following subtabs: Current, Interim, Future, Past. For information about the tasks that you can complete in this tab, see Assign Employees as Position Occupants.

Note: When an employee’s name is updated in Dayforce, the update is shown in Position Management after the HR Position Management Synchronization background job runs. You should schedule this job to run regularly so that employee names are shown correctly in Position Management. See HR Position Management Synchronization.

Position settings on the Occupants tab
Setting	Description
Effective From Effective To	The effective dates of the employee’s occupancy of the position.
Reason	The reason for the occupancy.
Is this a Primary position?	Employees must have a primary position before they can have any secondary positions.
Expected Vacancy Date	When you terminate an employee and the Auto populate termination date as the expected vacancy date on employee's positions client property is enabled, Dayforce adds their termination date as the expected vacancy date on the positions they occupied. You can also add a date to this field in the position panel.
Support Overfill	Overfill allows a second employee to occupy the position. It can be used when the position’s occupant has resigned and their replacement starts before they leave the organization. Using overfill allows for a transition period for training and knowledge transfer between the previous and new occupants. Overfill isn’t supported if an employee is already assigned to occupy the position in the future. When editing the position, you can toggle the switch on to support overfill. Positions with an overfill space available are shown in the Position drop-down list in forms.
Work Assignments	Shows the employee’s work assignments associated with the position.

Audit Tab

The Audit tab shows a chronological list of all of the updates that have been made to the position. The tab shows who made the change, what they changed, and when they made the change.