In the Leave Management screen, you can create a period of linked leave where there is a direct association between separate leave periods. Use this functionality to link an existing maternity leave period to pregnancy work ban leave periods. A pregnancy work ban period is one in which expectant mothers must not be employed because it was confirmed by a medical certificate that the life or health of the mother or child would be jeopardized if employment were to continue.
You can create a linked record for pregnancy work ban leaves only in the Leave Management screen, and not in the Request Leave Of Absence form. However, employees can request non-linked pregnancy work ban leave through the form.
You can add a linked leave record by first selecting the existing maternity record (a record with Maternity selected as a reason) that you want to link to. When you select a record, the Add button in the toolstrip becomes expandable with the following options:
- Add Linked To Maternity <start date of existing leave>: Creates a leave record that links to the existing maternity leave.
- Add With New Inactive Status: Creates a leave record that doesn't link to the existing maternity leave.
When you select Add Linked To Maternity <start date of existing leave>, the process for creating the linked record is the same as for a non-linked record, except that the Reason drop-down list in the Leave Details section contains only the Pregnancy Work Ban option.
When you fill out the required fields and click Save, Dayforce adds a link icon to the Reason column of the linked records. You can hover over an icon to expand a tooltip indicating which record it’s linked to along with the start and end date of the leave:
If you delete a linked record, Dayforce also deletes its linked periods. For example, if a maternity period is linked to a pregnancy work ban period, and you delete the maternity period, Dayforce deletes both. Conversely, if you delete the linked pregnancy work ban period, Dayforce also deletes both.
The following are examples of adding a linked leave period:
- Example 1: The current date is 26 July 2019 and an employee has a maternity leave record with an effective start date of 9 September 2019. It’s determined that the employee needs to enter pregnancy work ban until their maternity leave starts. As such, you can create a linked pregnancy work ban leave record with an effective start date of 27 July 2019 and effective end date of 8 September 2019 (the day before regular maternity starts).
- Example 2: The current date is 26 July 2019, and an employee's maternity leave has already started, with an effective date of 15 July 2019. Now, say that the employee needs to enter a pregnancy work ban leave. In this case, you can end date the maternity leave record effective as of 26 July 2019.
- Note: Because the Leave Management screen allows only one transaction per save, you need to end date the record and save before adding a new record.
- After you end date the regular maternity record, you can add a linked leave record for pregnancy work ban with a start date of 27 July 2019.