Gender

Dayforce can track employee gender data to support various government reporting obligations.

Role authorization access: Employee Profile - Confidential Information - Gender

Role feature access: Application Container > People > Employee Profile > Personal > Confidential Information > Gender

You can add and manage employee gender information in the Gender section of the Personal > Confidential Information screen of an employee's HR record in People:

Note: Although you can add or update employee gender information here, it’s likely that the employee or an administrator will have added details already using a system form like New Hire or Confidential Information.

The options available in the Gender section depend on the configuration for the selected countries in HR Admin > Employee Gender Admin > Gender.

For example, because Germany doesn't accept gender identity values, you can't add gender identity for Germany in HR Admin > Employee Gender Admin > Gender. As a result, if you select Germany in the Gender section, the Gender Identity column is grayed out:

Employees can have a separate assigned sex record for each country in which they live, work, or get paid. For example, if an employee lives in the United States but works in Canada, you might have two records in the Gender section, as shown in the following example:

Use the Active/All switch to filter gender records. When Active is selected (the default selection), Dayforce shows only the employee’s current gender records:

When All is selected, Dayforce shows all of the employee’s gender records, including the inactive ones:

To add an employee’s gender:

1. Go to People, open the employee profile, and click Personal > Confidential Information.
2. In the Gender section, click Add. Complete the fields as shown:

3. Employee gender settings

   Setting	Purpose
   Country	The country this gender data applies to. If you select United States of America or Canada, you must select a value in the State/Province field.
   State/Province	The US state or Canadian province that this gender data applies to. The State/Province drop-down list is available only if you select United States of America or Canada in the Country drop-down list.
   Assigned Sex	The legal sex of the employee within a specific country, US state, or Canadian province. This information can be reported to government authorities.
   Gender Identity	The personal and non-legal gender value for an employee within a specific country. This value isn’t reported to government authorities and isn't used for external reporting.
   Effective Start Effective End	The effective dates of the employee’s gender information. Only shown if the Display Enhanced Gender Last Modification Information and Effective Dating client property is enabled in System Admin > Client Properties.

3. Click Save.
4. If you added a gender record for the US or Canada, Dayforce automatically creates a federal record for the employee for federal reporting and payroll purposes.