You can create custom employee properties in HR Admin > Employee Properties. Dayforce also comes with several system employee properties. Employee properties are additional fields or pieces of information that you can assign to employees in the Employment > Employee Properties screen of People. They can be used to track information that isn’t otherwise currently tracked in Dayforce.
For example, if your organization supplies employees with uniforms, you might create an employee property that users can add to an employee's profile to track their shirt size.
You can include the values from custom employee properties in emails by using them as tokens in Letter Management. See Use an Employee Property as a Token in theLetter Management Guide.
When you add an employee property, you must configure how it tracks data. An employee property can track data in the following ways:
- Drop-down list: Continuing the above example for shirt sizes, you can configure the employee property to be a drop-down list that contains options such as S, M, or L. Then, when users add the employee property in the Employment > Employee Properties screen of People, they can select one of these options in the Value drop-down list:
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- Checkbox: For example, you create an employee property called Proof of Annual Parking Plan that has a checkbox. When users add this employee property to an employee's profile, they can leave the checkbox cleared if the employee hasn't yet provided proof of an annual parking plan. You can select this checkbox later after the proof is provided.
- Alpha-numeric field: For example, you can use an alpha-numeric field for an employee property that tracks vehicle license plates. Or, you can configure a field that accepts only numbers.
- Date field: For example, the system employee property called Entitlement Seniority Date could be used to track the date that employees are eligible for entitlements such as vacation time.
- Time field: For example, you can create an employee property that tracks the time that an employee splits their workday.
The value that is tracked in an employee property can be used in rules and qualifiers throughout Dayforce. For example, the Employee Qualifier includes the Employee Property Valuesetting that can be used to qualify or disqualify an employee for a rule based on a value defined in an employee property. As another example, an employee property that tracks hours can be used in the Frequency Grant Accrual Rule of the entitlement policy to affect the balance amount that is awarded to employees.
Employee properties are also used to support the performance-based scheduling features of Dayforce by tracking the employee's productivity value.