Configure Right to Work Verification (CheckWorkRights)

Before You Begin: This functionality is designed to help customers using the CheckWorkRights integration to manage compliance with right to work (RTW) legislation in Australia. For information about using VEVO, see Configure Right to Work Verification (VEVO).

Configuring CheckWorkRights RTW verification for employees in Australia involves performing the following tasks:

• Integrate CheckWorkRights with Dayforce
• Assign Work Rights Indicator
• Assign Access to RTW Documents
• (Optional) Configure RTW Record Expiry Date Notifications

Integrate CheckWorkRights with Dayforce

Before You Begin: To complete the configuration described in this section, you must first contact CheckWorkRights to create an account and get the “Client Token” and the “Webhook Token” needed for integration. You also have to give CheckWorkRights your Dayforce URL.

To configure the integration between Dayforce and CheckWorkRights:

1. Go to System Admin > External Integrations.
2. Click Add.
3. In the External Integration Group drop-down list, click Right To Work.
4. In the Provider drop-down list, click CheckWorkRights.
5. In the Effective From field, enter the start date for the integration.
6. (Optional) In the Effective To field, enter the end date for the integration.
7. In the Tokens section, enter a value in the Client Token and Webhook Token fields. These tokens are given to you by CheckWorkRights when you create an account. The Dayforce URL field is read-only and is shown in this screen for informational purposes only. This is the URL that you must provide to CheckWorkRights to receive RTW results in Recruiting.
8. Click Save.
9. Note: You can only have one active RTW integration at a time. If you already have an active RTW integration, you must end-date it before saving the new integration.

Assign Work Rights Indicator

The work rights indicator is shown in the employee profile header in People.

To assign the work rights indicator:

1. Go to System Admin > Roles.
2. Select the role that you want to assign access to.
3. Click the Features tab and select the Right to Work Status Indicator checkbox under Application Container > People > Employee Profile > Personal.
4. Select the Check Work Rights role feature checkbox.
5. Click Save.

Assign Access to RTW Documents

To assign access to RTW documents:

1. Go to Documents > Admin > Document Types.
2. Do the following for the Supporting Candidate Document and Confidential Identifications document types:
   1. Select the document type in the list.
   2. In the Available Roles list, select the role that you want to assign access to.
   3. Click the right arrow to move the roles from the Available Roles list to the Roles list.
   4. In the Visible To drop-down list, select Manager.
   5. Specify the permissions for the role using the Create, Read, Update, and Delete checkboxes.
   6. Note: For manager and recruiter roles, you must select at least Read so that they can view the documents in Recruiting.
3. Click Save.

(Optional) Configure RTW Record Expiry Date Notifications

You can configure notifications for managers and employees to remind them when an RTW record in the Identification section of the Personal > Confidential Information screen in People is about to expire. For example, notifications can be sent every week within 30 days of the record expiring.

This involves configuring the Confidential Information Expiring system notification for employees and managers of the affected employee, and the following background jobs:

• Employee Confidential Information Expiring Alert
• Manager Confidential Information Expiring Alert

To configure each of the notifications:

1. Go to System Admin > System Notifications.
2. Click the Channels tab.
3. Depending on which notification you’re configuring, go to the Human Resources - Employee heading or the Human Resources - Manager heading and select Confidential Information Expiring.
4. Use the drop-down lists in the columns next to the notification to select which channels to enable. The available channels for these notifications are Message Center, email, and text message.
5. Click Save and then click the Subscriptions tab.
6. Select the notification in the sidebar.
7. Do any of the following:
   • To send the notification to specific user roles, click Add in the Subscribed Roles section. In the dialog box that is shown, select the checkbox next to each role that you want to subscribe to the notification.
   • To send the notification to specific employees regardless of their role, click Add in the Subscribed Users section. In the dialog box that is shown, select the checkbox next to each user that you want to include.
   • To exclude specific employees even if their role is subscribed, click Add in the Excluded Users section. In the dialog box that is shown, select the checkbox next to each user that you want to exclude.
8. Click Save.

To configure each of the associated background jobs:

1. Go to System Admin > Background Jobs.
2. Click the Available Jobs tab.
3. Select one of the following jobs:
   • Employee Confidential Information Expiring Alert
   • Manager Confidential Information Expiring Alert
4. Click Schedule to open a wizard.
5. In the Job Parameters section, configure the following parameters:
   • Confidential Types: Select Check Work Rights Summary.
   • Confidential Types Days: Enter the number of days before the expiry date of the record within which Dayforce sends the notification.
   • Confidential Types Message: (Optional) Enter the custom text to include in the notification.
6. Click Next and, in the Schedule section, select the interval at which the notification is sent: Hourly, Daily, Weekly, or Monthly.
7. Click Next.
8. In the Confirmation section, click Finish.