Reference Codes for the Equifax Data Export

Reference codes (or XRef Codes) help to ensure that the Equifax data export is successful. These fields are typically populated during the standard implementation process, and you can verify the contents of the fields and change them as needed.

A meaningful reference code must be set up for each of the following:

• On-Site Department: The first 20 characters are reported as the employee’s work location code.
• Legal Entity: The first 6 characters for the employee’s primary legal entity are reported to Equifax as the employee’s division.
• Pay Group: The first 6 characters are reported as the employee’s department.

On-Site Department

To verify on-site department reference codes:

1. Go to Org Setup > Organization.
2. Select a US On-Site Department that you are verifying.
3. In the Properties tab, ensure that there is a meaningful reference code in the Reference Code field.
4. Repeat steps 2 and 3 for each additional US On Site Department, then proceed to step 5.
5. If you have made any changes, click Save, then click Refresh.

Legal Entity

To verify legal entity reference codes:

1. Go to Org Setup > Organization.
2. Click the Legal Entity tab.
3. Select the US legal entity that you’re verifying.
4. Ensure that there is a meaningful reference code in the Reference Code field.
5. Repeat steps 3 and 4 for each additional US Legal Entity, then proceed to step 6.
6. If you have made any changes, click Save, then click Refresh.

Pay Group

Important: Each pay group must have a unique reference code.

To verify pay group reference codes:

1. Go to Pay Setup > Pay Group.
2. Select the US pay group that you’re verifying.
3. Ensure that there is a meaningful, unique reference code in the Reference Code field.
4. Repeat steps 2 and 3 for each additional US Pay Group, then proceed to step 5.
5. If you have made any changes, click Save, then click Refresh.