This release of Dayforce provides a new way to define employees' gender and gender identity information. Previously, you couldn't edit gender values in Dayforce. Now, you can modify gender and gender identity values on a geographic basis using Enhanced Employee Gender. Enhanced Employee Gender is a set of features in Dayforce that fully replace the previous gender and gender identity options provided. Specifically, you can now record the following information for employees:
- Assigned Sex: A designation generally used in the legal or medical context, particularly where data relating to biological factors is required. In Dayforce, the information in this field is used to support applicable legal requirements, such as demographic data reporting or benefit enrollment. This field replaces the legacy term gender.
- Gender Identity: An individual’s personal identification of gender, which may or may not correlate with assigned sex. The information in this field is not reported to external state or government authorities or used by Dayforce for external reporting unless explicitly stated.
These changes reflect the fact that gender identity is essentially a personal construct for defining one's gender, rather than a legal term. Alternatively, assigned sex is the employee’s legal gender for the geographic area that they work or live in.
Administrators can add to and manage the assigned sex and gender identity values on a per country, US state, or Canadian province basis in HR Admin > Employee Gender Admin > Gender, shown in the following screenshot:
You can expand a country to see its values. Some are system defaults that can't be changed. For example, Germany has four system default values for assigned sex: Male, Female, Diverse, and Indeterminate:
Governments and legal authorities dictate which assigned sex values Dayforce can legally provide, but you can offer additional options as long as the Compliance Code for each of those values matches the country, US state, or Canadian province’s legal requirements, depending on which area you are adding the options for.
For example, a company might provide three custom values for Assigned Sex (Indeterminate, Non-Binary, and Not Specified) in addition to the two system values of Male and Female. The country that this company operates in accepts the value “X” for any non-binary genders. The company can use “X” as the compliance code for each of the custom values to fulfill organizational and government requirements simultaneously.
| Assigned Sex Value | Compliance Code | Value Type |
|---|---|---|
| Male | M | System |
| Female | F | System |
| Non-Binary | X | Custom |
| Indeterminate | X | Custom |
| Not Specified | X | Custom |
This gender configuration looks like this in HR Admin > Employee Gender Admin > Gender for Ontario, Canada: