View Vacation Bidding Eligibility

Employee Guide

Version
R2024.1.0
View Vacation Bidding Eligibility

This topic describes the information available when you load the appropriate period in Work > Calendar during an active vacation bidding session and select the Bidding Calendar View. It outlines how you can review your vacation bidding session limits and plan your vacation based on availability, your rank in the bidding order, and session type.

Vacation Slot Availability

Dayforce shows eligible dates for vacation bidding on the calendar and the number of available vacation slots on each date. Vacation slots represent the number of spaces available for a day (that is, the total number of employees who can take the day off simultaneously). In the following screenshot, there are five and three slots available for each day:

Calendar showing two days marked with 5 and 3 available vacation slots.

In concurrent vacation bidding sessions, Dayforce updates the available slots count dynamically. Depending on your rank in the bidding order and the number of bids made by other employees, Dayforce shows a different availability value.

For example, say there are three vacation slots available for March 27, and nine employees are included in a session to bid on vacation for the month. Employee 1 is ranked first in the bidding order, Employee 2 is ranked second in the bidding order, and so on. Employees 4 through 6 submit bids for March 27 first, claiming all three available slots. After they submit their bids, the available slots value updates to “0” on March 27 for Employees 7 through 9 because they're ranked lower in the bidding order than the employees who placed the bids. However, for Employees 1 through 3, the available slots value for March 27 is still marked as “3” because each bid was placed by employees with lower ranks in the bidding order. If Employee 1 bids on March 27, the available slots value changes to “2” for Employees 2 and 3, representing the only bid made by an employee higher than them in the bidding order hierarchy.

Available slots values update dynamically in sequential vacation bidding sessions as well, but because these sessions require that employees bid in a scheduled sequence, it’s easier to determine the likelihood that your bid will be approved. In some cases, the available slots value might increase if employees remove bids.

Informational Icons

Dayforce marks calendars dates when a site is temporarily closed with an icon. Depending on how a vacation bidding session is configured, this icon might indicate that there is no need to bid on a date for vacation time because the site isn’t operational:

Calendar showing the temporary site closure icon on two calendar cells.

Dayforce also marks calendar dates with the low probability for bid win icon () when you're unlikely to win a vacation bid. This icon is shown on the cells of eligible dates that no longer contain available vacation slots or already contain multiple bids.

Vacation Bid Wait List

Before You Begin: Depending on how your instance of Dayforce is configured, the vacation bid wait list might be unavailable. Additionally, you might not be able to bid on dates with no vacation slots available.

While it’s unlikely you’ll be granted a vacation bid when the request contains dates marked with the low probability for bid win icon, you can still bid on dates marked with this icon. When an eligible date in the bidding period no longer has slots available, Dayforce places any subsequent bids in a wait list. The wait list follows the same ranking logic as the session’s bidding order. If a date’s slot availability is exceeded and an employee with a higher rank bids on the date ahead of you, they’re ranked ahead of you in the wait list. After you bid on an eligible date with no slots available, Dayforce shows your rank in the wait list on the date in the calendar:

Calendar showing an employee's rank in the wait list and the pending bids message.

In the screenshot above, each eligible date in the bidding period contains one vacation slot, and three employees have bid on the same date. Because only one slot is available, Lyndon Brandt and Macon Burke are placed in the wait list for the vacation date. Macon Burke is ranked second in the wait list after Lyndon Brandt because Macon’s rank is lower.

In concurrent vacation bidding sessions, a bid you placed that was originally within the available slot limit can be pushed to the wait list, in some cases. When employees ranked above you in the bidding order bid on the same date and exceed the slot availability limit, Dayforce lowers your position in the bid hierarchy and places your bid in the wait list.

Continuing the example outlined above: Employees 1 through 9 all plan on bidding for vacation on March 27, which has three vacation slots available. Employee 1 is ranked first in the bidding order, Employee 2 is ranked second in the bidding order, and so on. Employees 4 through 6 submit bids for March 27 first, claiming all three available slots. Employee 1 submits a bit for March 27 after Employees 4 through 6. After Employee 1 submits their bid, Employees 4 through 6 all move down one spot in the bidding hierarchy. Employees 4 and 5 still have valid bids but Employee 6’s bid is no longer within the available slot limit, so their bid is placed in the wait list.

If any eligible bids ahead of you (in both the wait list and within the default availability limit) are canceled or removed, your rank in the wait list increases. Further, depending on your position in the wait list, your pending bid might be approved after another employee’s bid is canceled or removed.

Employee Bidding Information

Dayforce shows your bidding information in the top-right section of the Bidding Calendar View. Depending on the type of session you’re participating in, Dayforce shows different bidding information:

Examples of vacation bidding details by session type
Session Type Information Shown
Concurrent

Dayforce shows your rank in the bidding order:

Employee bidding information in the Bidding Calendar View for a concurrent session.

Sequential

Dayforce shows your bidding window start date and time when your bidding window is in the future:

Employee bidding information in the Bidding Calendar View for a sequential session.

When your bidding window is active or in the past, Dayforce shows your bidding window end date and time:

Employee bidding information in the Bidding Calendar View for an active sequential session.

Note: Dayforce shows bidding window start and end times based on the user’s time zone.