Vacation Bidding

Employee Guide

Version
R2024.1.0
Vacation Bidding

In Dayforce, vacation bidding refers to the process where you and your coworkers bid on eligible vacation periods. Vacation bidding sessions contain one or more submission rounds where employees (grouped together in units called vacation bidding groups) are given the opportunity to bid on time away periods. These sessions are configured with a bidding order in which the vacation requests are processed by a rank assigned to each employee. Your organization can customize bidding orders and ranks by metrics such as seniority, lottery, or job assignment. Your organization also customizes the availability of vacation dates. For example, your organization might limit the availability of vacation dates on particularly busy days. A session might be configured to support four employees taking time away simultaneously during the month of July, excluding weekends where only two employees can take time away simultaneously.

Dayforce supports two types of vacation bidding sessions:

  • Concurrent sessions: In concurrent sessions, you bid on eligible vacation periods at any time during a submission round, at the same time as other employees in your vacation bidding group.
  • Note: While you can bid at any point during an eligible submission round in a concurrent session, bids aren’t granted based on how early they’re placed. For example, the first employee to submit a bid might not necessarily be awarded their requested vacation period, depending on their rank in the bidding order.
  • When a submission round ends, Dayforce processes and approves or denies bids by validating them against the predefined bidding order and the number of available vacation days.
  • Sequential sessions: In sequential sessions, you're assigned a bidding window during one or more submission rounds. During your bidding window, you're the only member of your vacation bidding group who is eligible to submit bids. You can submit, edit, and delete as many bids as required during your bidding window, but when the window closes, you can no longer submit or edit bids while the bidding round is still active.
  • Bidding windows are scheduled sequentially based on the round’s bidding order, with higher ranked employees given the opportunity to bid first. When your bidding window closes and the submission round ends, Dayforce processes all bids and determines whether bids are approved or denied.

The following topics describe how to track eligible vacation dates, view bids made by other employees, and how to submit vacation bids in the Work feature: