Depending on how Dayforce is configured, you might be able to request time away from work for different durations in Work > Time Away List.
Before You Begin: Some of these request types might be unavailable, depending on your Dayforce configuration.
| Request Duration | Description |
|---|---|
| Single day |
To request time away for one day, select All Day and, if necessary, update the date in the Start Date and End Date fields to the appropriate day. Depending on your system configuration, Dayforce might not show the All Day option. You can still use the Start Date and End Date fields to set the length of your time away request. If the Hours Per Day field is shown, specify the length of the request. This setting is typically available for employees who aren’t scheduled to work specific times. |
| Partial day or half day |
To request time away for half of a day or for a portion of the day, select Half Day or Partial Day. If necessary, update the date in the Start Date and End Date fields to the appropriate day. If you select Partial Day, Dayforce adds time fields to the request:
Enter the start and end times of your request in the start and end fields or click the clock icon to select the desired time in the drop-down list. |
| Multiple consecutive days |
To request time away for multiple consecutive days, select All Day and use the Start Date and End Date fields to set the length of your time away request. Depending on your system configuration, Dayforce might not show the All Day option. You can still use the Start Date and End Date fields to set the length of your time away request. If the Hours Per Day field is shown, specify the number of time away hours for each day. This setting is typically available for employees who aren’t scheduled to work specific times. |
| Day segment |
To request time away for only a portion of a day, select Day Segments and specify the portion of the day that you want to request off. Dayforce adds segment buttons to the request:
Dayforce also adds read-only time fields to the request. Select the segment of the day that you want to request off, and the application shows the length of the segment in the time fields. Note: Segment names are unique in your Dayforce instance. In this example, the workday is divided into four segments that each equal two hours. |
When you make a time away from work request, you specify a reason, such as vacation time or sick leave. The reason that you select determines how you’re paid for the time. It can also determine whether you’re allowed to request the time away from work, because Dayforce tracks how much time you’ve taken away from work for each reason. It then compares this amount against how much time you’re allowed. You can’t use a time away from work reason if you already used up your accrued time for that reason.
If you request time away from work on a day that you’re scheduled, Dayforce might show either the Select Schedules section or the Employee Schedules section below the request details.
| Section | Description |
|---|---|
| Select Schedules |
This section shows the details for any scheduled shifts that exist within the time away period that you specified in the request:
Use the checkboxes beside each shift to include or exclude the shift in the time away request. See Request Time Away for Scheduled Shifts. |
| Employee Schedules |
This read-only section shows the details for any scheduled shifts that exist within the time away period that you specified in the request:
|
All of these details—which reasons are available, how you’re paid for time away, and how much time away you’re allowed for each reason—are set by your management and preconfigured in Dayforce. You should select the most appropriate reason for your time away, because it can impact how you’re paid. For example, if you have paid vacation time but your personal days are unpaid, then the reason you select will impact your pay.
Before You Begin: Depending on your Dayforce configuration, you might not see all of the functionality described here.
To request time away from work:
- Go to Work > Time Away List and click Request New Time Off.
- In the Create Time Off Request slide-out panel, select the reason for the time away.
- Select the dates that you’re requesting away from work.
- If available, specify the type of time away, such as all-day or partial-day. The options that are shown depend on how Dayforce is set up.
- If you select an option that requires more input, such as Partial Day or Day Segments, specify the portion of the day that you want for time away.
- To view information about your available balances, click the expand icon (
). The Balances section expands. - (Optional) In the Employee Comments field, enter additional information. Dayforce sends your comments to your manager along with the time away from work request.
- Click Submit.
After you submit a time away from work request, Dayforce sends it to your manager for review and approval. When it’s approved, Dayforce marks this time on the calendar your manager uses to create schedules. That way, your manager knows to schedule you around your time away from work.
With each time away request, Dayforce shows the dates requested off and the reason for the time away from work. Approved requests are marked with a green checkmark, rejected requests are shown with a red “X,” and requests your manager hasn’t responded to yet are shown with an orange circle and labeled Pending:
To cancel your time away, expand the request in the list and click Cancel Request.
See also: