This topic covers the following:
- Overview of On-Demand Pay Controls
- Automatic Negative Net Pay Configuration
- Considerations for Auto Pay Employees
- Configure On-Demand Pay Controls
You can configure how employees make on-demand payment requests for Dayforce Wallet by creating an on-demand pay configuration in Payroll Setup > On Demand Pay, an entry with parameters that determines how Dayforce Wallet works for the pay group that it is associated with. It is advisable that you create a configuration entry for each pay group in which you want to use Dayforce Wallet.
After you have created these configuration entries and set their parameters, you will associate each configuration entry with its appropriate pay group, which is described in Associate Control Configurations with Pay Groups.
Overview of On-Demand Pay Controls
The following screenshot is an example of an entry for a pay group in Payroll Setup > On Demand Pay:
| Option | Description |
|---|---|
| Name | Field for the name of the entry. This is used when associating the configuration with a pay group. See Next Steps. |
| Description | Optional field for a description of the entry. |
| Effective From | Required field for the start date of the entry. |
| Effective To | Optional field for the end date of the entry. |
| Allow Multiple Requests in One Day | Checkbox to select to allow multiple on-demand requests per day. By default, this checkbox is cleared, which permits one request per day. Recommendation: select to allow multiple requests per day. |
| Disable Requests Before Payroll Commit (days) | Field to enter one of the following:
|
| Maximum Amount Per Request | Default (blank) is unlimited. |
| Maximum Requests per Pay Period | Default (blank) is unlimited. |
| Completed Day for Salary Employee (Time) | Field to enter a time that marks the end of a completed day for salaried employees. This can affect Auto Pay employees, which is described in Considerations for Auto Pay Employees. |
| Earnings | Drop-down list with the options Included and Excluded. The choice made in this box affects whether the Included Earnings or the Excluded Earnings drop-down list is displayed. |
| Percentage of Net to be Made Available | Default (blank) is 100% of earnings available. For example, if 80% is entered, then 20% of what is available is held back from on-demand pay availability and is displayed in the Earned Pay Reserve line item in Dayforce Wallet. |
| Included Earnings Excluded Earnings |
The name of this drop-down list depends on the option selected in the Earnings drop-down list. This drop-down list is used to select all of the included (or excluded) earnings types available to request from. If nothing is selected in this drop-down list, all will be included (or excluded). If one or more earnings are selected, any earnings that aren’t selected will be excluded (or included). Anything that is ultimately excluded is displayed to the user in the Earned Pay Reserve in Dayforce Wallet, as it is for Percent Available. Note that negative earning amounts are always considered, even if the earning is excluded from On-Demand Pay. This ensures the policy reserve accurately represents what is available for disbursement. |
| Allow Recalc to Reconcile Negative Net Pay |
Checkbox to configure automatic negative net pay reconciliation functionality. Requires Negative Net Pay Reconciliation role feature access. Additional information is available in the topic Configure Automatic Negative Net Pay Reconciliation. |
| Negative Net Pay Reconciliation Deduction |
Selectable deduction definitions configured specifically for automatic negative net pay reconciliation. Requires Negative Net Pay Reconciliation role feature access. |
| Maximum Negative Net Pay Reconciliation Amount |
The maximum negative net pay amount that payroll recalculation will automatically offset. Requires Negative Net Pay Reconciliation role feature access. |
Automatic Negative Net Pay Configuration
You can configure Dayforce to automatically reconcile negative net pay conditions (or negative net pay errors) in pay runs for on-demand pay, a condition that normally causes an error that prevents you from committing the pay run. Negative net pay errors can occur if an employee’s on-demand pay request exceeds the total amount of their available net pay for the pay period.
Full instructions are available in Configure Automatic Negative Net Pay Reconciliation.
Considerations for Auto Pay Employees
Before You Begin: Verify whether the payroll policy assigned to an employee includes the Auto Pay Rule by looking in Payroll Setup > Payroll Policies. See “Payroll Policies” in the Dayforce Implementation Guide.
When configuring on-demand pay for Auto Pay salaried employees, you must consider the employee has a schedule in WFM, or if the employee has been assigned a shift rotation in the People feature. Shift rotations are configured in the Employment > Employment Settings screen, the type of which is selected in the Shift Rotation drop-down list in the Employment Status tab.
Existing Completed Day for Salary (Time) setting in the on-demand pay configuration in Payroll Setup > On Demand will also be respected for paid to schedule employees.
- Employees set up with a schedule in WFM, using the Pay To Schedule setting in the Auto Pay Rule:
- If the Completed Day for Salary (Time) setting is cleared in an on-demand pay configuration in Payroll Setup > On Demand Pay: the funds for the completed day are available the next day.
- If there is a specific time selected in the Completed Day for Salary (Time) setting in Payroll Setup > On Demand Pay configuration: the funds for the completed shift are available on the same day of the shift after the specified time or specified shift-end time, whichever is later.
- Employees with shift rotation configured in People, using the Pay by Shift Rotation setting in the Auto Pay Rule:
- If the Completed Day for Salary (Time) setting is cleared in an on-demand pay configuration in Payroll Setup > On Demand Pay: the funds for the completed day (per the shift rotation) are available the next day.
- If there is a specific time selected in the Completed Day for Salary (Time) setting in Payroll Setup > On Demand Pay configuration: the funds for the completed shift (per the shift rotation) are available on the same day as the shift, after the specified time or shift-end time, whichever is later.
- Employees with an overnight, cross-over shift configured in will have the same logic described above based on shift-end time.
Configure On-Demand Pay Controls
This task is for creating an on-demand pay configuration that does not use the automatic negative net pay reconciliation functionality. Information about creating an on-demand pay configuration that does is available in Configure Automatic Negative Net Pay Reconciliation.
To add entries and configure the parameters for each pay group that will use Dayforce Wallet:
- Go to Payroll Setup > On-Demand Pay and click Add.
- Fill in each of the fields described in the preceding table.
- Click Save.
- Repeat steps 2 through 4 for each set of configurations that you need.
After you create these configuration entries and set their parameters, move on to the next stage to associate the configurations with pay groups, which is described in Associate Control Configurations with Pay Groups.