Payroll

GPTCI-51307

Added the ability to check if an old payroll ID value was previously reported to ATO. To support this update, in Payroll > Pay Run Management, the Previous Payroll ID Submission run type was added in the New Off-Cycle Pay Run dialog box. Previously, you could select an old payroll ID in the Employment > Employee Properties screen of People and enter a value, but the value was not submitted to ATO. Now, a previous payroll ID is only reported to ATO when a payroll commit triggers an update event, in compliance with ATO requirements.

With this update, it is recommended to use check templates to load employees and enter a positive and negative offsetting transaction for any earning.

To report previous payroll IDs:

In the Employment > Employee Properties screen of People, in the Value field, enter the previous payroll ID that was changed to a new number.
In Payroll > Pay Run Management, go to the latest committed pay run for the employee. Create an adjustment off-cycle by selecting Previous Payroll ID Submission in the Run Type drop-down list and then click Save and Load.
In the Checks tab, create two manual check entries with two different memo earnings, one with a positive entry and one with a negative entry.
Calculate the pay run and verify that the STP preview shows the previous employee number.
Commit the pay run. The employee properties are end dated for this record.