Your payroll partner creates the payroll-processing schedule. When they create the payroll-processing schedule, the ICP aligns the pay-period start and end dates and the credit date with your pay schedule in Dayforce. You must review and approve the dates on the schedule so that you are ready for each deadline on the schedule. The schedule includes the dates on which payroll must be processed, based on the input from the credit, or payment, dates. The following table contains an example semimonthly payroll-processing schedule. Note that payroll-processing schedules can vary from country or region:
| Pay Period Start | Pay Period End | Input Date | Trial (Register) Date | Approval Date | Final Reports | Funding Date | Credit (Payment) Date |
|---|---|---|---|---|---|---|---|
| 2021-06-01 | 2021-06-15 | 2021-06-08 | 2021-06-11 | 2021-06-11 | 2021-06-12 | 2021-06-13 | 2021-06-15 |
| 2021-06-16 | 2021-06-30 | 2021-06-24 | 2021-06-27 | 2021-06-27 | 2021-06-28 | 2021-06-29 | 2021-06-30 |
| 2021-07-01 | 2021-07-15 | 2021-07-09 | 2021-07-12 | 2021-07-12 | 2021-07-13 | 2021-07-14 | 2021-07-15 |
| 2021-07-16 | 2021-07-31 | 2021-07-25 | 2021-07-28 | 2021-07-28 | 2021-07-29 | 2021-07-30 | 2021-07-31 |
| 2021-08-01 | 2021-08-15 | 2021-08-09 | 2021-08-12 | 2021-08-12 | 2021-08-13 | 2021-08-14 | 2021-08-15 |
| 2021-08-16 | 2021-08-31 | 2021-08-25 | 2021-08-28 | 2021-08-28 | 2021-08-29 | 2021-08-30 | 2021-08-31 |
| 2021-09-01 | 2021-09-15 | 2021-09-09 | 2021-09-12 | 2021-09-12 | 2021-09-13 | 2021-09-14 | 2021-09-15 |
| 2021-09-16 | 2021-09-30 | 2021-09-24 | 2021-09-27 | 2021-09-27 | 2021-09-28 | 2021-09-29 | 2021-09-30 |
The following information includes the dates from the payroll-processing schedule, their descriptions, and any actions that you and the ICP must take before or on each date:
- Input Date: The input date on the schedule is the date on which the ICP must receive all of the data and documentation that is required to process the payroll. The following are examples of the data and documentation that your ICP needs to process your payroll:
- Employee HR Data - New Hires, Terminations, and Other Employee-Data Changes: You must send this data by the input date. In cases when you use Dayforce Link to export the employee data, this data is sent by using the HR export. In cases when you use the API to export the employee data to the ICP, this data is sent by using Reports, which is usually scheduled to be sent either daily or a few times prior to the input date.
- Payroll (Time) File: If necessary, this file must also be sent on the input date. See Timesheet Approval and Payroll File Transmission.
- Employee Payroll Elections: You must enter any payroll elections in Dayforce prior to the input date for that payroll. The Employee Payroll Elections file is scheduled to be automatically sent to the ICP on the input date. See Employee Election Setup.
- Supplemental Information: Supplemental information refers to any information that isn’t sent with the integration. This data might include country-required data and documents, such as employee-dependents information, leave, and garnishment documentation. Depending on the required information, your ICP might require you to complete a template that they created for the purpose of gathering supplemental information, such as employee dependent information. Be sure to send any supplemental data or documents by using Document Management by the input date. See Document Management Use with ConnectedPay.
- Trial Date: The trial date is the date when you receive the gross-to-net data in Dayforce for the payroll to be reviewed, approved, or rejected in Payroll > Pay Run Management in Dayforce. Depending on the region, you might not receive the gross-to-net data in Dayforce until the payroll is approved. In this case, you will receive the payroll register in Document Explorer for your review and approval.
- Approval Date: The approval date is the date when you must approve the payroll to ensure timely payment for your employees. See Pay Runs in Payroll > Overview.
- Final Reports Date: This date is when you will receive the final reports after the payroll is approved. The final reports usually include the bank file that you use to pay your employees, the General Ledger file, and other payroll reports.
- Funding Date: This date is when the funding from the bank file must be processed to ensure the employees are paid by the payment date.
- Credit (Payment) Date: This is the date when the employees receive their pay.