Promote Employees in Compensation Cycle Administration

Role feature access: Compensation Administration > Compensation Cycle Administration > Promotions

When a compensation cycle is configured to allow promotions, Dayforce shows the Promote button in the worksheet toolstrip. You can select an employee and click Promote to open a dialog box in which you can assign a new job assignment and primary location, and enter a justification for the promotion.

The Promote dialog box also shows a salary or hourly rate comparison which allows you to compare the pay details of the new job assignment with the old one.

As a compensation administrator, you can add promotions at any time, even if the worksheet hasn’t been submitted yet by the manager, or if it’s still pending approval.

When you add a promotion to a worksheet that hasn’t been submitted for approval yet, the manager can withdraw the promotion that you initiated before submitting the worksheet. Similarly, when you add a promotion to a worksheet that is still pending approval, the senior managers can approve or reject the promotion while approving the worksheet.

If you don’t want your promotions to be changed, it’s best practice to enter them after the approvals process is completed for the worksheet.

To promote an employee from the Compensation Cycle Administration feature:

1. Go to Compensation Administration > Compensation Cycle Administration.
2. Open a compensation cycle that's configured to allow promotions.
3. Open a worksheet and select the employee that you want to promote.
4. Click Promote.
5. In the New Value column of the dialog box, define the details of the promotion by entering a value in the Job Assignment and Primary Location fields for the employee.
6. Note: If your organization uses Position Management, the Position, Job Assignment, and Primary Location fields show.
6. (Optional) If the Business Title field shows, enter a new business title for the employee to go along with the promotion. This field shows if the Enable Business Title client property is selected in the Employee section of the Properties tab in System Admin > Client Properties
7. Note: This field doesn’t show if your organization uses Position Management.
7. (Optional) Enter comments in the Justifications section of the dialog box to provide a reason for the promotion. These comments are shown along with your name and the date as part of the promotion event when you click the note icon () next to the employee's name in the worksheet.
8. Click Promote. The new job assignment is saved below the old job assignment in the Job Assignment column of the employee list.
9. Click Save to save the promotion and update the fields in the worksheet to reflect the new job assignment. When a change occurs to the primary location, compa-ratio, or range penetration values, Dayforce shows the new data below the old data in the corresponding columns of the worksheet.

After the employee is promoted, the Promote button is no longer available for them in the worksheet. You can click the Job Assignment field next to the employee's name in the worksheet to open a read-only dialog box with the promotion details.

You can undo the promotion at any time before submitting the worksheet by clicking Unpromote.