Create Reward Letter Templates

To add a reward letter template:

1. Go to Compensation Setup > Reward Letter Templates and click Add.
2. In the General section:
   • Name: Enter a name for the new template. Click anywhere outside the field and Dayforce updates the name in the left-side panel.
   • Description: (Optional) Enter a description of the template.
3. In the Header section, configure the reward letter header:
   • Logo: Click Upload to add a logo to the reward letter header. After you upload the logo, it shows in the drop-down list. You can remove the logo in the list by deleting the uploaded logo in Documents > Document Explorer.
   • Logo Position: Select one of the following options to position the logo in the header of the reward letter template:
     • Justify Left: Positions the logo to the left side of the reward letter header.
     • Justify Center: Positions the logo to the center of the reward letter header.
     • Justify Right: Positions the logo to the right side of the reward letter header.
   • Background Image: Click Upload to add a background image to the reward letter header. After you upload a background image, it shows in the drop-down list. You can remove the background image in the list by deleting the uploaded image in Documents > Document Explorer.
   • Header Text Color: Select a color for the text in the reward letter header.
   • Token: Select tokens in six fields to show them in the left, center, and right side of the reward letter header. Select None if you want to remove tokens from their position in the reward letter header. The tokens shown by default are as follows:
     • Left Tokens: Reward Letter Template Name, Employee Name and Employee Business Title/Job Assignment
     • Center Token: Letter Generation Date
     • Right Tokens: New Salary/Hourly Rate and Salary/Hourly Rate Increase
4. In the Preview Header section, preview the reward letter header based on the settings in the Header section.
5. In the Body section, enter the text to show in the body of the reward letter.
6. Optionally, you can insert one or more tokens (for example, Employee Full Name or Manager First Name) into the body of the reward letter so that when the manager generates the reward letter, the corresponding information is automatically inserted for the employee. To add a token, select the name in the Token drop-down list, select the spot in the text where you want to place the token, and then click Insert.
6. In the Footer section, enter the text to show in the footer of the reward letter. For example, you might want to include information about the additional company benefits, such as vacation days or sick days, that are provided to the employee.
7. Optionally, you can insert one or more tokens into the footer text, as described previously.
7. Click Save.

Important: As of Release 2023.1.0, you can no longer copy and paste images in the text editor.

After configuring, the reward letter templates show in the Schedule and Approvals tab of Compensation Setup > Compensation Cycles. See Schedule and Approval.