Candidate Data Minimization Activity

The Candidate Data Minimization Activity report uses the topic by the same name to display historical or upcoming data minimization activity information for candidate data. See Personal Data Management Administration in the Dayforce Implementation Guide.

Fields

Fields included in the report template

Field Name	Group by	Sort Order	Totals
Candidate Display Name
Existing Employee
Run Mode
Run Date UTC
Run Status
Impact on Person
Country
Policy Type
Policy Name
Retention Value
Retention Period
Retention Threshold UTC
Policy Activity

Custom Fields

Existing Employee

The Existing Employee field displays “Yes” or “No” to indicate whether the candidate is an employee in the organization. It uses the following expression:

CASE
    WHEN
           (SELECT EmployeeID
            FROM Employee
            WHERE EmployeeID = Candidate.CandidateID) > 0 THEN 'Yes'
    ELSE 'No'
END

Impact on Person

The Impact on Person field indicates whether the person will be completely removed from Dayforce (Full Removal) or only some of the person's records will be removed (Partial Removal). It uses the following expression:

CASE
    WHEN PersonManagementLog.IsFullyPurgable = 1 THEN 'Full Removal'
    WHEN PersonManagementLog.ActionTaken = 1 THEN 'Partial Removal'
    ELSE ''
END

Country

The Country field displays the common name for the country associated with the personal data management policy. It uses the following expression:

IsNull(GeoCountry.ShortName, '(No Country Available)')

Retention Period

The Retention Period field displays the amount of time that data can be retained for the relevant personal data management policy. It uses the following expression:

CASE
    WHEN PersonManagementCountryPolicy.ClientPeriod = 0 THEN 'Days'
    WHEN PersonManagementCountryPolicy.ClientPeriod = 1 THEN 'Weeks'
    WHEN PersonManagementCountryPolicy.ClientPeriod = 2 THEN 'Months'
    WHEN PersonManagementCountryPolicy.ClientPeriod = 3 THEN 'Years'
    ELSE ''
END

Policy Activity

The Policy Activity field indicates if the data minimization process will apply or has applied actions to any records governed by the policy. It uses the following expression:

CASE
    WHEN PersonManagementLog.ActionTaken = 1
         AND PersonManagementLog.RunMode = 'TEST' THEN 'Action to be Taken'
    WHEN PersonManagementLog.ActionTaken = 1
         AND PersonManagementLog.RunMode = 'Identify' THEN 'Action to be Taken'
    WHEN PersonManagementLog.ActionTaken = 1
         AND PersonManagementLog.RunMode LIKE 'Delet%' THEN 'Action Taken'
    ELSE ''
END

Filters

This template includes the following filters: