Third Party Payees

Activate User's Guide
Version
2025.1
Third Party Payees

Use the Third Party Payees wizard to upload third-party payee information for employee groups in Australia and New Zealand. This wizard removes the need for manual data entry, saving time and effort.

Third party payees, or payees, are accounts, or organizations, that receive payments on behalf of employees. Examples of payees include:

  • A pension account that employers contribute to for their employees.
  • An account that gets payments for benefits that are deducted and paid during the payroll process.

Note: The Third Party Payees wizard currently supports only employee groups in Australia and New Zealand.

Native payroll countries

You can use this wizard for the following Dayforce native payroll countries:

  • Australia
  • New Zealand

Prerequisites

Payee categories must be set up before using this wizard.

Payee categories not supported

This wizard doesn’t support the following payee categories:

  • Australian Taxation Office
  • Self-Managed Superannuation Fund
  • Default Superannuation Fund
  • Superannuation Scheme

The categories above must exist before you use this wizard. Use the Dayforce Superannuation Form or the Superannuation Data For Australian Employees wizard to add superannuation funds.

Messages: Error, Warning, and Information

Activate sorts each generated message by severity:

Error codes

Actively incompatible with the data in Dayforce. If you have a data error, you must resolve the error before you can complete the installation.

Warning codes

Indicate nonstandard setup that could potentially cause an error in Dayforce. For example, if an earning code is defined as Hours x Rate and the data is amount only, the system creates a warning. However, you can still import the data into the system.

Informational codes

A notable occurrence of data in the system. For example, an informational note shows if codes are dropped from the YTD import.

Tasks

To confirm the prerequisite:
  1. In Activate Central, click Build Dayforce. The Build Dayforce wizards show.
  2. Click Third Party Payees.
  3. On the What you need to know before you start page, review the information.
  4. Select the checkbox to confirm that all custom pay categories exist in Dayforce. If the pay categories don’t already exist in Dayforce, click Back.
  5. Click Next.
To complete and upload the Third Party Payee Import template:
  1. On the Third Party Data page, click Download.

    Note: You can also download the empty templates from the Download Template Files page.

  2. Select the location where you want to save the template documents.
  3. Open the Third Party Payee Import.xlsx template on your computer.

    Note: The Activate release version shows in cell B3 on the Instructions tab of the template. This information helps you later determine the version of Activate you were using when you downloaded the template.

  4. Complete all columns with the data for all employees in the organization.

    Note: Instructions on populating the fields are in the Third Party payee Template FieldsThird Party Payee Template Fields section (below) and on the Instructions tab of the template.

    Activate runs critical validations.

  5. Click Save and close the template.

    You can use any file name for the template you upload. The file must be an Excel or CSV (Comma-Separated Value) document and contain the data in the required format.

    Important: Don’t change the name of the tab in the template. Activate uses the tab name to validate that the correct template is being uploaded. In addition, don’t change the column headings.

  6. On the Third Party Data page, click Upload.
  7. Go to the completed Third Party Payee Import template in the location where you saved it.
  8. Click Open. The Third Party Payees wizard validates the data.

    Note: If the uploaded file has errors, a Validation Failed message shows in red at the bottom of the page. You must correct the errors in the file on your computer and upload the file again.

    Note: When you upload an Excel file, Activate includes the name of the uploaded file into the name of the XML file it generates and loads to the Dayforce File Server. The format of the generated XML file name is <NamespaceName>_<Import Type>_<file name provided>_YYY-MM-DD_HHMM. This information makes it easier to audit files later.

  9. Click Next. The Third Party Payees Review page opens.

To review and confirm the data:
  1. Review the information shown in the grid.
  2. To make updates to data on the page:

    • To insert a new row in the grid, click the row where you want to insert it and click New.

    • To delete a row, click the row and click Delete.

    • To correct errors in the grid, click in the field containing the error. Click Tab to move to the right and Shift+Tab to move to the left in the row. Use the scrollbars on the right side and bottom of the grid to go to other areas of the grid.

    • To save information in the grid to your computer, click Download File and save it to the location you want. The download file includes only the following information: Employee Number, First Name, Last Name, Effective Start Date, and the respective global properties and values selected.

    • To upload the file from your computer, locate the file and click Upload File. The data in the file shows in the grid.

    • To download a complete list of all errors from the data load process so you can review and correct them, click Download Errors File. The document lists the Severity, Employee Identifier, Column Name, Message, and Value for each item.

    • To remove changes that you don’t want to save, click Refresh.

  3. When the data is complete, click Done & Install. The selected values stay in the grid after you leave the page.
To install information in Dayforce:

When the third-party payee information is complete in Activate, you must install the information in Dayforce.

  1. On the Third Party Review page, click Load.

    Activate reruns the validation and the Review & Load page opens.

    The Load page opens with a list of the steps to complete and an estimate of how long the installation usually takes. During the installation, the current step in the process is bolded so you can monitor the progress.

  2. Click one of the following:

    • Add Email and enter your email address to receive an email when the installation process ends, instead of waiting for it to finish.
    • Next w hen the installation is complete.

    Activate Central opens with the name of the Wizard now shown in green text and a green checkmark to the left of the wizard’s name. The current day, date, and time of completion are included, along with your name as the user who completed the Wizard. The environment in which the installation was applied (Stage, Config, or Train) is also shown.

    Note: If you want to add more information, click I want to add more. See Executing a Rollback When Using the “Add More“ Feature in the Payroll Wizards.

Results

The installed data is available in Dayforce on the Payroll Setup > Third Party Payees page.

Fields populated in Dayforce
Fields in Dayforce populated by the Third Party payee Import template
Field in Template Field in Dayforce Page in Dayforce

Name

Name

Payroll Setup > Third Party Payees page, Payees tab, General section

Description

Description

Operating Country

Operating Country

Payee Category

Payee Category

Current

Active

Assign To

Assign To

Reference Code

Reference Code

Address 1

Address

Payroll Setup > Third Party Payees page, Payees tab, Address section

Address 2

Address

Address 3

Address

State/Province

State/Province

City

City

Zip/Postal Code

Zip/Postal Code

Country

Country

Payment Method

Method

Payroll Setup > Third Party Payees page, Payees tab, Payment Method section

Account Number

 Account Number

BSB Code

 Transit Number

Lodgement Reference Number

Reference Code

Payroll Setup > Third Party Payees page, Payees tab, Parameters section

Payment Frequency

 Parameters

Start Date

 Parameters

Pay Date

 Parameters

Combine Employees

Combine Employees

Payroll Setup > Third Party Payees page, Payees tab, Payment section

Combine Earnings and Deductions

Combine Earnings and Deductions

Payroll Setup > Third Party Payees page, Payees tab, Payment section

Show Employee Details

Show Employee Details

Payroll Setup > Third Party Payees page, Payees tab, Payment section

Next steps

Complete the next wizard, because appropriate.

Third Party Payee template fields

All templates have the same basic structure:

  • Instructions tab: Helps you understand the purpose of the data and complete the fields in the template.
  • Data tab: Contains headers for the data to be included in the template. The headers remain the same, but you can change the column order. If you add more columns, Activate ignores them.

All number ranges in the templates include the numbers at both ends of the range.

To see a list of the fields in the template, click here.
Name (Required)
Order Data enter Description Examples Why This Is Needed
1 String1 between 1-128 characters. The name of the third-party payee. Services AU - Child Support IRD NZ - Child Support Used in Payee selection list on earnings, deductions, and payroll elections screens.

1 Special characters accepted within the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &

Description
Order Data Type Description Examples Why This Is Needed
2 String1 between 1-128 characters. A short description of the third-party payee. Services Australia - Child Support IRD NZ - Child Support Provides additional information about the payee for reference.

1 Special characters accepted within the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &

Operating Country (Required)
Order Data Type Description Examples Why This Is Needed
3

ISO Country Code.
3 characters.

Accepted values2

 The operating country of the third-party payee.

AUS
NZL

 Controls which other payee configuration settings are applicable, such as: 1. Payee Category field selection options 2. Payment Method field selection options and their associated parameters.
2 Accepted values for native countries must match this list
Accepted Values Country Name
AUS Australia
NZL New Zealand
Payee Category (Required)
Order Data Type Description Examples Why This Is Needed
4

System Accepted Values:

Australia:

  • Child Support Payment
  • Garnishment

New Zealand:

  • Child Support Payment
  • Garnishment
  • KiwiSaver Scheme
 The reference code of a system or custom payee category to configure the type of third-party payment. The payee category must exist in Dayforce. Child Support Payment Select the category that the payee should be classified as. This category is used to narrow the selection list when configuring an earning, a deduction, or managing an employee payroll election.

1 Special characters accepted within the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &

Assign To
Order Data Type Description Examples Why This Is Needed
5

 

Accepted Values:

  • E = Earnings
  • D = Deductions
  • ED = Earnings & Deductions

Identifies if the payee can be used with earnings, deductions or both.

  • E = Earnings
  • D = Deductions
  • ED = Earnings & Deductions.
 ED Select if the payee can be used with earnings and/or deductions.
Reference Code (Required)
Order Data Type Description Examples Why This Is Needed
6

 

 String1 between 1-128 characters. A unique identifier for the third-party payee.

AU_SERVAUS_CHILD_SUPPORT

NZ_IRD_CHILD_SUPPORT

 Reference codes, also known as cross-reference codes, are used by Dayforce HCM, usually in exports and imports, to integrate into other applications and systems used by your organization. Reference codes can also help you identify the different elements in the system in the scripts and processes that export your organization's data from Dayforce HCM.

1 Special characters accepted within the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &

Address 1 (Required)
Order Data Type Description Examples Why This Is Needed
7 String1 between 1-128 characters. Address line one for the third party payee. 1 Brisbane Road Used on payment output.
Address 2
Order Data Type Description Examples Why This Is Needed
8 String1 between 1-128 characters. Address line two for the third-party payee.   Used on payment output.

1 Special characters accepted within the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &

Address 3
Order Data Type Description Examples Why This Is Needed
9 String1 between 1-128 characters. Address line three for the third-party payee.   Used on payment output.

1 Special characters accepted within the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &

State/Province (Required)
Order Data Type Description Examples Why This Is Needed
10

State/Province code.

Accepted Values 3

 The third-party payee’s state or province. AU-QLD
NZ-AUK 		Used on payment output.
3 Accepted values for State/Province
Accepted Values State Name
AU-ACT Australian Capital Territory
AU-NSW New South Wales
AU-NT Northern Territory
AU-QLD Queensland
AU-SA South Australia
AU-TAS Tasmania
AU-VIC Victoria
AU-WA Western Australia
NZ-AUK Auckland
NZ-BOP Bay of Plenty
NZ-CAN Canterbury
NZ-CIT Chatham Islands Territory
NZ-GIS Gisborne
NZ-HKB Hawke's Bay
NZ-MBH Marlborough
NZ-MWT Manawatu-Wanganui
NZ-NSN Nelson
NZ-NTL Northland
NZ-OTA Otago
NZ-STL Southland
NZ-TAS Tasman
NZ-TKI Taranaki
NZ-WGN Wellington
NZ-WKO Waikato
NZ-WTC West Coast
City (Required)
Order Data Type Description Examples Why This Is Needed
11 String1 between 1-128 characters. The third-party payee’s city. Brisbane Used on payment output.

1 Special characters accepted within the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &

Zip/Postal Code (Required)
Order Data Type Description Examples Why This Is Needed
12 Numeric. 4 digits. The third-party payee’s zip or postal code. 1
2
3
4
 Used on payment output.
Country (Required)
Order Data Type Description

Examples

 Why This Is Needed
13

ISO Country Code. 3 characters.

Accepted values.2

 The third-party payee’s country code. AUS
NZL 		This information helps to map the payout category with countries. Different countries have different payout options and regulations.
2 Accepted values for native countries must match this list
Accepted Values Country Name
AUS Australia
NZL New Zealand
Payment Method (Required)
Order Data Type Description Examples Why This Is Needed
14

Accepted Values:
Australia:

  • Electronic Fund Transfer (EFT)
  • Manual Payment

New Zealand:

  • Direct Debit
  • Manual Payment
  • Check/Cheque
The payment method through which the third party payment is made. Electronic Fund Transfer (EFT)
Direct Debit		 Select the payment method applicable to the payee.
Account Number (Conditional)
Order Data Type Description Examples Why This Is Needed
15

Numeric value.

1-12 digits for Australia.

7-10 digits for New Zealand.

Account Number for the third party payment to be made to.

Account Number is required when the Payment Method is Electronic Fund Transfer (EFT) or Direct Debit.

987456320 Account holder number for payee.
BSB Code (Conditional)
Order Data Type Description Examples Why This Is Needed
16 Numeric 6 digits

BSB Code for the third party payment to be made to.

BSB Code is required when the Payment Method is Electronic Fund Transfer (EFT) or Direct Debit.

015305
010030		 Enter the six-digit BSB Code used to route payments to the payee's financial institution correctly.
Lodgement Reference Number
Order Data Type Description Examples Why This Is Needed
17 String1 between 1-18 characters. The payment reference number for the third party payee. 87654321 This field might include Invoice Number, Unique Customer Identifier or PRN (Payment Reference Number). Any reference entered in this field shows in the Bank file.

1 Special characters accepted within the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &

Payment Frequency (Conditional)
Order Data Type Description Examples Why This Is Needed
18

Accepted Values:

  • Monthly
  • Quarterly
  • Annually
  • Weekly
  • Fortnightly
  • 4Weekly

Defines the payment frequency for the third party payments to be made.

Payment Frequency is required when the Payment Method is Electronic Fund Transfer (EFT) or Direct Debit.

Monthly This information tells about the frequency of payout to the payee.
Start Date (Conditional)
Order Data Type Description Examples Why This Is Needed
19 Date. Excel right-justified date format or Excel text format yyyy-mm-dd.

Defines the start date of any defined third party payments

A Start Date is required when the Payment Method is Electronic Fund Transfer (EFT) or Direct Debit.

Date formatted cells:
09/24/2024
24/09/2024

Text formatted cells:
2024-09-24

 This information is needed when the payment starts in the future.
Pay Date (Conditional)
Order Data Type Description Examples Why This Is Needed
20 Date. Excel right-justified date format or Excel text format yyyy-mm-dd.

Defines the pay date of any defined third party payments in reference to the start date.

The Pay Date can’t be earlier than the Start Date.

A Pay Date is required when the Payment Method is Electronic Fund Transfer (EFT) or Direct Debit.

Date formatted cells:
09/24/2024
24/09/2024

Text formatted cells:
2024-09-24

The date when you want the payment to be deducted.
Statement Message
Order Data Type Description Examples Why This Is Needed
21 String1 between 1-64 characters Defines the short message that shows on checks issued to the payee. Purpose of the check. Details for what purpose the check is generated.

1 Special characters accepted within the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &

Payable To
Order Data Type Description Examples Why This Is Needed
22 String1 between 1-64 characters. The name that shows on checks issued to the payee if different from the payee name. Payee Name Required where the name to be shown on the check is different from the payee name.

1 Special characters accepted within the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &

Combine Employees
Order Data Type Description Examples Why This Is Needed
23 Boolean
yes/no
true/false		 Enable this option to combine all employees who contributed to the total into a single payment to the payee. FALSE Select this option to combine all employees who contributed to the total into a single payment to the payee. This setting controls whether employee amounts that are associated with this payee are submitted as single or separate payments.
Combine Earnings and Deductions
Order Data Type Description Examples Why This Is Needed
24 Boolean
yes/no
true/false		 Enable this option to combine all eligible earnings and deductions into a single payment to the payee. FALSE Select this option to combine all eligible earnings and deductions into a single payment to the payee. This setting controls if both earnings and deductions associated with this payee are submitted as single or separate payments.
Show Employee Details
Order Data Type Description Examples Why This Is Needed
18 Boolean
yes/no
true/false 		Enable this option to list each employee who contributed to the total. TRUE Select this option to list each employee who contributed to the total.