Direct Deposit Data for New Zealand Employees

Activate User's Guide
Version
2025.1
Direct Deposit Data for New Zealand Employees

Use the Direct Deposit Data for New Zealand Employees wizard to upload employee direct deposit data, including Bank Code, Account Number, Account Holder, Deposit Order/Priority, Is Remainder, Percentage Value, and Amount Value.

With this wizard, Activate loads employee bank information in Dayforce under HR Data. You can also use this wizard to update direct deposit information for employees who want to split their pay into different accounts and have any of the following deposited into an account: deposit order, percent value, or percent amount.

Note: You can run this data load more than one time.

Note: If this wizard doesn’t show under Load Your Data, check in Dayforce to make sure that you have a pay group and the corresponding (generated) pay calendar for the country you are attempting to load data for.

Note: Activate uses HR Version 2.0 (NextGen) when loading data during configuration.

Before you begin

Employees included in the Direct Deposit Data New Zealand template must exist in Dayforce. Also, a New Zealand Pay Group must exist in Dayforce.

Using this wizard

The previously loaded employee direct deposit l information shows in an editable grid with the compensation-related fields that need to be populated. You can enter information directly in the grid or you can download the Direct Deposit Data New Zealand template, populate it, and then upload the data. When you edit the data in the grid, Activate shows any applicable validation warnings or errors. If warnings or errors show, you must review and update the data in the grid or upload a corrected template to correct them.

Always enter required changes in the template to ensure that future uploads are accurate. If you decide to make edits directly in the grid, be sure to click Save and download the updated file for record keeping purposes in case you need to refer to it later.

Tasks

To complete and upload the New Zealand Direct Deposit Data template:
  1. In Activate Central, click Load Your Data.

    The Load Your Data wizards are shown.

  2. Click Direct Deposit Data for New Zealand Employees.
  3. On the New Zealand  Direct Deposit Data page, click Download.
  4. Select the location where you want to save the template document.
  5. Open the DirectDepositDataTemplateNZ.xlsx template on your computer.

    Note: You can also download an empty Direct Deposit Data for New Zealand Employees template from the Download Template Files page.

  6. On the DirectDepositDataNZ tab, complete all columns with the data for all employees in the organization.

    Note: The Activate release version shows in cell B3 on the Instructions tab of the template. This information helps you later determine the version of Activate you were using when you downloaded the template.

    Note: Instructions for populating the fields are in the Direct Deposit Data New Zealand Template Fields Direct Deposit New Zealand Template Fields section (below) and on the Instructions tab of the template.

  7. Click Save and close the template.

    You can use any file name for the template you upload. The file must be an Excel or CSV (Comma-Separated Value) document and contain the data in the required format.

    Important: Don’t change the name of the tab because Activate uses it to validate that the correct template is being uploaded.

  8. On the New Zealand  Direct Deposit Data page, click Upload.
  9. Go to your completed New Zealand  Direct Deposit Data template in the location where you saved it.
  10. Click Open.

    The Direct Deposit Data for New Zealand Employees wizard validates the data.

    Note: If the uploaded file has errors, a Validation Failed message shows in red at the bottom of the page. You must correct the errors in the file on your computer and upload the file again.

    Note: When you upload an Excel file, Activate includes the name of the uploaded file into the name of the XML file it generates and loads to the Dayforce File Server. The format of the generated XML file name is <NamespaceName>_<Import Type>_<file name provided>_YYY-MM-DD_HHMM. This information makes it easier to audit files later.

  11. Click Next.
To review and confirm the data:
  1. Review the information shown in the grid.
  2. To make updates to data on the page:

    • To insert a new row in the grid, click the row where you want to insert it and click New.

    • To delete a row, click the row and click Delete.

    • To download the error message list and save it to your computer, click Download Errors File.
    • To correct errors in the grid, click in the field containing the error. Click Tab to move to the right and Shift+Tab to move to the left in the row. Use the scrollbars on the right side and bottom of the grid to go to other areas of the grid.

    • To save information in the grid to your computer, click Download File and save it to the location you want.

    • To upload the file from your computer, locate the file and click Upload File. The data in the file shows in the grid.

    • To remove changes that you don’t want to save, click Refresh.

  3. When the data is complete, click Done & Install. When you leave the page, the selected values stay in the grid.
To install New Zealand Direct Deposit information:

When the direct deposit information is complete in Activate, you must install it in Dayforce.

  1. After making any necessary corrections, on the New Zealand  Direct Deposit Review page, click Load.

    Important: If No shows in the Is Remainder column for any direct deposit records, Dayforce generates a physical check for any excess funds for those records.

    The Load page opens with a list of the steps to complete and an estimate of how long the installation usually takes. During the installation, the current step in the process is bolded so you can monitor the progress.

  2. Click one of the following:
    • Add Email and enter your email address to receive an email when the installation process ends, instead of waiting for it to finish.
    • Next w hen the installation is complete.

    Activate Central opens with the name of the Wizard now shown in green text and a green checkmark to the left of the wizard’s name. The current day, date, and time of completion are included, along with your name as the user who completed the Wizard. The environment in which the installation was applied (Stage, Config, or Train) is also shown.

    Note: If you want to add more information, click I want to add more. See Executing a Rollback When Using the “Add More“ Feature in the Payroll Wizards.

Results

Fields populated in Dayforce

The data uploaded from the New Zealand Direct Deposit Data template populates the fields on the Direct Deposit page (People icon > Payroll > Direct Deposit) in Dayforce.

Note: You must select an employee if you haven’t already done so.

Dayforce fields populated by the New Zealand Direct Deposit Data template
Field in Template Field in Dayforce
Employee Identifier Reference Code
First Name First Name
Last Name Last Name
Priority Deposit Number
Percentage Value Percentage Value
Is Remainder Is Remainder
Deposit Amount Deposit Value
Bank Code Routing Transit Number
Account Number Account Number
Account Holder Account Holder
File generated by the Direct Deposit Data for New Zealand Employees wizard

After completing the Direct Deposit Data for New Zealand Employees wizard, a single import file is automatically generated and placed on the customer's FTP site.

HR Import
  • FTP Subdirectory: Import/HRImport
  • Filename: <Namespace> HRImport <DateTime>.xml
For an example illustrating how translates the template data to XML, click here.
Copy 
<?xml version="1.0" encoding="utf-8"?>
<EmployeeImport>
    <Employee>
        <XRefCode>123456</XRefCode>
        <EmployeeNumber>123456</EmployeeNumber>
        <FirstName>NZL_FN1</FirstName>
        <LastName>NZL_LN1</LastName>
        <DirectDepositInformation>
            <RoutingTransitNumber>021250</RoutingTransitNumber>
            <AccountNumber>3840293748</AccountNumber>
            <DepositNumber>2</DepositNumber>
            <DepositValue>85.00000</DepositValue>
            <IsPercentage>true</IsPercentage>
            <IsDeleted>false</IsDeleted>
            <DFPayMethodXrefCode>CHECKING</DFPayMethodXrefCode>
            <IsRemainder>false</IsRemainder>
            <AccountHolder>NZL_LN1 NZL_FN1</AccountHolder>
        </DirectDepositInformation>
        <DirectDepositInformation>
            <RoutingTransitNumber>021250</RoutingTransitNumber>
            <AccountNumber>4793028374</AccountNumber>
            <DepositNumber>1</DepositNumber>
            <DepositValue>200.00000</DepositValue>
            <IsPercentage>false</IsPercentage>
            <IsDeleted>false</IsDeleted>
            <DFPayMethodXrefCode>CHECKING</DFPayMethodXrefCode>
            <IsRemainder>false</IsRemainder>
            <AccountHolder>NZL_LN1 NZL_FN1</AccountHolder>
        </DirectDepositInformation>
        <DirectDepositInformation>
            <RoutingTransitNumber>021250</RoutingTransitNumber>
            <AccountNumber>7482928374</AccountNumber>
            <DepositNumber>3</DepositNumber>
            <IsPercentage>false</IsPercentage>
            <IsDeleted>false</IsDeleted>
            <DFPayMethodXrefCode>CHECKING</DFPayMethodXrefCode>
            <IsRemainder>true</IsRemainder>
            <AccountHolder>NZL_LN1 NZL_FN1</AccountHolder>
        </DirectDepositInformation>
    </Employee>
</EmployeeImport>

Next steps

Complete the next wizard, as appropriate.

Direct Deposit Data New Zealand template fields

All templates have the same basic structure:

  • Instructions tab: Helps you understand the purpose of the data and complete the fields in the template.
  • Data tab: Contains headers for the data to be included in the template. The headers remain the same, but you can change the column order. If you add more columns, Activate ignores them.

All number ranges in the templates include the numbers at both ends of the range.

To see a list of the fields in the template, click here.
Employee Identifier
Order Data Type Description Examples Why This Is Needed
1 Alphanumeric. Unique value between 1-40 characters.

For Canadian pay groups, a unique value between 1-9 characters.

Enables the system to identify employees uniquely. Use the same number assigned to the employee in the Getting Started HR data loads. 3241245
000000006
abc123499 		In the context of this import, the Employee Identifier, First Name, and Last Name help users identify employees when completing the template. This required field validates that the data being loaded is assigned to the correct employee record. The values given must match to an existing employee record in Dayforce exactly.
First Name
Order Data Type Description Examples Why This Is Needed
2 String1 between 1-64 characters.

 Legal first name of the employee. Joe In the context of this import, the Employee Identifier, First Name, and Last Name help users identify employees when completing the template. This required field validates that the data being loaded is assigned to the correct employee record. The values given must match to an existing employee record in Dayforce exactly.

1 Special characters accepted within the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &

Last Name
Order Data Type Description Examples Why This Is Needed
3 String1 between 1-64 characters. Legal last name of the employee. Smith In the context of this import, the Employee Identifier, First Name, and Last Name helps users identify employees when completing the template. This required field validates that the data being loaded is assigned to the correct employee record. The values given must match to an existing employee record in Dayforce exactly.

1 Special characters accepted within the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &

Bank Code
Order Data Type Description Examples Why This Is Needed
4 Numeric
6 Digits 		The employee's six-digit Bank Code. 203106 for BARCLAYS HASLEMERE BRANCH
203107 for BARCLAYS BANBURY BRANCH 		This code identifies the bank branch.
Account Number
Order Data Type Description Examples Why This Is Needed
5 Numeric. 10 digits.
 The employee's account number. 0001234567
3891234067 		This is the employee's account number.
Account Holder
Order Data Type Description Examples Why This Is Needed
6 String1 between 1-510 characters. The Named individual to identify the account details entered John Smith This code names the individual to identify the account details entered.

1 Special characters accepted within the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &

Deposit Order/Priority (not required if the employee has a single account)

Note: This field is used with the fields “Remainder? Yes/No,” “Percentage Value,” and “Amount Value.”

Order Data Type Description Examples Why This Is Needed
7 Numeric. Accepted Values are between 1-10. When there is more than one account for the employee this number sets the order. If you only have one account for the employee, you can leave this field blank or enter 1. Dayforce accepts up to 10 accounts for each employee. The last account on the list must also be set as the remainder account. 1
2
3
4
 Pay is added to the accounts based on the priority that you set here. If you have an employee that earns 1500£ and he splits his pay between four accounts, add deposit order numbers 1,2,3,4 to each of his accounts. If the employee had the following setup: *30£ for the account with deposit order 1, *1000£ for the account with deposit order 2, *900£ for the account with deposit order 3 and *0 for the account with deposit order 4. Then, the third account only gets a deposit of 470£ and nothing would be deposited into the fourth account. If another employee had the same setup for splitting deposits but earned 2600£, then the third account would get the full 900£ and the remaining 670£ would go into the fourth account. For an example of this configuration, see the tab “Examples” employee identifier 1560.
Is Remainder (not required if the employee has a single account)

Note: This field is used with the fields “Deposit Order,” “Percentage Value,” and “Amount Value.”

Note: If there’s only one record/account per person, keeping the “Is Remainder” field blank/empty for Direct Deposit records might result in a manual check of any excess funds in Dayforce.Activate shows a warning message that includes the Employee Identifier as part of the message if you upload a direct deposit record with no value in the "Is Remainder" field or the field set to “No.”

Order Data Type Description Examples Why This Is Needed
8 Accepted Values:
Yes
No		 When there’s more than one account for the employee, this indicator must be set for the last account in the sequence to YES and set to NO on all other accounts. It tags the account to receive any money not distributed in the other deposit accounts. YES
NO

All amounts that aren’t allocated to a specific account go into this remainder account. In the previous example, if the employee was earning 2600£, the 670£ that isn’t allocated to the three first accounts goes into the remainder account. The remainder account MUST also be the last account in the “deposit order.” The remainder account must be the last account in the sequence with an amount value 0 or a blank percentage value.
Percentage Value (not required if the employee has a single account)
Order Data Type Description Examples Why This Is Needed
9 Numeric. Accepted Values are between 1–99.
When there’s more than one account for the employee, this field shows the percentage distribution among the accounts. The sum of the percentage values among the employee's accounts must be less than 100. (The remainder account must be blank for percentage value.) 50
25
25

 The percentage of the pay that goes into the account. If the remainder account uses a percentage, this value is blank.
Amount Value

Note: This field is used with the fields “Deposit Order,” “Remainder? Yes/No,” and “Percentage Value.”

Order Data Type Description Examples Why This Is Needed
10 Numeric. Less than 1000000000.
 When there’s more than one account for the employee, this field shows the dollar amount distribution among the accounts. The last account on the list must be blank and Remainder=YES. 50
150 		The dollar amount that goes into each account. If the remainder account uses an amount, this value is blank.