Use the Candidates wizard to migrate candidate configuration and transactional data to Dayforce to add candidates to existing job requisitions in Dayforce.
The wizard automatically inserts any new Candidate Source records that don’t already exist in Dayforce to the Candidate Source Table in Dayforce.
Note: This wizard doesn’t create job requisitions or assignments. Make sure that they have been set up before using this wizard. The list of prerequisites is below.
You can complete this wizard more than one time, if needed.
Before you begin
Before you can use this wizard:
- All job assignments must exist in Dayforce.
- All job assignments must have a unique job requisition title and XRefCodes.
- All hiring managers and recruiters must exist in Dayforce as employees.
- All pay class codes must exist in Dayforce.
- All pay type codes must exist in Dayforce.
You do the following in the Candidates wizard:
Before starting, you must confirm the following:
- All job requisitions exist in Dayforce.
- All job requisitions have unique job requisition titles.
If either of these steps hasn’t been completed, you can’t continue with this wizard until those steps have been completed.
Use the Candidate Data template to upload the candidate data to be imported into Dayforce.
- Candidate Identifier - This data isn’t imported into Dayforce. The data links the Candidate template data with the Candidate Reference template data.
- First Name
- Middle Name
- Last Name
- Job Requisition Name - This data is used to look up corresponding Job Requisition Ids.
- Resume File Name
- Resume File Type
- Resume Data
- Home Phone
- Mobile Phone
- Preferred Contact Method
- Candidate Source
- Is Authorized to Work
- Address 1
- Address 2
- City
- State
- Postal Code
- Country
Note: You must upload this template to continue in the wizard.
Use the Candidate Reference Data template to upload the candidate transactional data to import to Dayforce. This step is optional. If you don’t have any posting data to upload, you can skip it.
- Reference First Name
- Reference Last Name
- Reference Position
- Reference Phone
- Reference Email
You must review and confirm that the summary information is correct to install the data.
When the benefit carrier and/or benefit plan information is complete in Activate, install them in Dayforce.
Messages: Error, Warning, and Information
Activate sorts each generated message by severity:
Actively incompatible with the data in Dayforce. If you have a data error, you must resolve the error before you can complete the installation.
Indicate nonstandard setup that could potentially cause an error in Dayforce. For example, if an earning code is defined as Hours x Rate and the data is amount only, the system creates a warning. However, you can still import the data into the system.
A notable occurrence of data in the system. For example, an informational note shows if codes are dropped from the YTD import.
Tasks
- In Activate Central, click Load Your Data. The Load Your Data wizards show.
- Click Candidates. The What you need to know before you start page opens.
- Review all of the information on the page.
-
In the Before you proceed section, select the checkbox next to the following statements to confirm that:
- All job requisitions exist in Dayforce.
- All job requisitions have unique job requisition titles.
Note: If you haven’t completed any of the steps listed, click Back and complete the steps.
- Click Next.
-
On the Upload Candidate's Reference Data page, click Download.
Note: You can also download an empty Candidates template from the Download Template Files page.
- Select the location where you want to save the template document.
-
Open the
CandidateDataTemplate.xlsxtemplate on your computer. - On the CandidateData tab, complete all columns with the data for all employees in the organization.
Note: The Activate release version shows in cell B3 on the Instructions tab of the template. With this information, you can determine the version of Activate that you were using when you downloaded the template.
Note: Instructions for populating the fields are in the Candidate Date template fields section (below) and on the Instructions tab of the template.
-
Click Save and close the template.
You can use any file name for the template you upload. The file must be an Excel or CSV (Comma-Separated Value) document and contain the data in the required format.
Important: The uploaded template must be the current Excel template file downloaded from Activate. Old templates aren’t accepted.
Important: Don’t change the name of the tab in the template. Activate uses the tab name to validate that it’s uploading the correct template. Also, don’t change the column headings.
- On the Upload Candidate's Reference Data page, click Upload.
- Go to the completed template in the location where you saved it.
-
Click Open.
The Candidates wizard validates the uploaded file. The Candidate Identifier isn’t imported into Dayforce. Instead, it’s used to link the Candidate Reference template date.
Note: When you upload an Excel file, Activate includes the name of the uploaded file into the name of the XML file it generates and loads to the Dayforce File Server. The format of the generated XML file name is <NamespaceName>_<Import Type>_<file name provided>_YYY-MM-DD_HHMM. This information makes it easier to audit files later.
Note: If the uploaded file has errors, a Validation Failed message shows in red at the bottom of the page. You must correct the errors in the file on your computer and upload the file again.
- Click Next.
Note: If you don’t have posting data to upload, click Skip to bypass uploading the Candidate Reference Data template.
- On the Upload Candidate's Reference Data page, click Download.
- Select the location where you want to save the template document.
-
Open the
CandidateReferenceDataTemplate.xlsxtemplate on your computer. -
On the CandidateReferenceData tab, complete all of the columns with the data for all employees in the organization.
Note: Instructions for populating the fields are in the Candidate Reference Data template fields section (below) and on the Instructions tab of the template.
-
Click Save and close the template.
You can use any file name for the template you upload. The file must be an Excel or CSV document, and it must contain the data in the required format.
Important: The uploaded template must be the current Excel template file downloaded from Activate. Old templates aren’t accepted.
Important: Don’t change the name of the tab in the template. Activate uses the tab name to validate that the correct template is being uploaded. Also, don’t change the column headings.
- On the Upload Candidate's Reference Data page, click Upload.
- Go to the completed template in the location where you saved it.
-
Click Open.
The Candidates wizard validates the uploaded file.
Note: If you don’t need to load local candidate reference information, click Skip to go to the next page. You can click Back to return to the Upload Candidate Data page.
Note: When you upload an Excel file, Activate includes the name of the uploaded file into the name of the XML file it generates and loads to the Dayforce File Server. The format of the generated XML file name is <NamespaceName>_<Import Type>_<file name provided>_YYY-MM-DD_HHMM. This information makes it easier to audit files later.
Note: If the uploaded file has errors, a Validation Failed message shows in red on the page. You must correct the errors in the file on your computer and upload the file again.
The Load page opens with a list of the steps to complete and an estimate of how long the installation usually takes. During the installation, the current step in the process is bolded so you can monitor the progress.
-
On the Review & Load page, review the following:
- Total number of candidates to be loaded. - The total number of candidate records in the uploaded data.
- Number of unique candidates. - Candidate Identifier groups this information.
- Number of unique job requisitions. - Job Requisition Name groups this information.
- Total number of candidate references to be loaded.
- Number of candidates with references.
-
To confirm that the information is correct, select the checkboxes in the Confirm column.
If any information is incorrect, click Back to return to the appropriate upload page and make the necessary corrections.
When the candidate information is complete in Activate, you must install the information in Dayforce.
- After confirming the information on the Review & Load page, click Load.
-
On the Install page, click one of the following:
- Add Email and enter your email address to be notified when the installation process ends instead of waiting for it to finish.
- Next when the installation is complete.
Activate Central opens with the wizard name now in green text and a green checkmark next to it. The day, date, and time of completion show, along with your name as the user who completed the wizard. The environment in which the installation was applied (Stage, Config, or Train) also shows.
Note: If you want to add more information, click I want to add more.
Results
The import file is generated following the Candidate Import schema (attached) using both the uploaded Candidate and Candidate Reference data. The import file is dropped into the “\Import\CandidateImport” folder on sFTP.
The data uploaded from the Candidate Data template populates the fields on the Candidates tab on the Job Requisitions page (Recruiting > Job Requisitions) in Dayforce.
| Field in Template | Field in Dayforce | Page in Dayforce |
|---|---|---|
| Candidate Identifier | Not shown in Dayforce. |
|
| First Name | Employee First Name | Candidate Info > Personal Information.
Click the candidate name under Job Requisition to see the candidate details. The name shows as a single entity until you click Edit, then it splits into first, middle, and last. |
|
Middle Name |
Employee Middle Name |
|
| Last Name | Employee Last Name | |
| Job Requisition Name | Job Requisition |
|
| Resume File Name |
Resume data shows as a document under the Candidate profile when opened from within the Job Requisition. It shows as a physical document that users with permission can view. |
|
| Resume File Type | ||
| Resume Data | ||
| Contact Information |
|
|
| Home Phone |
|
|
| Mobile Phone |
|
|
| Preferred Contact Method |
Resume data shows as a document under the Candidate profile when opened from within the Job Requisition. It shows as a physical document that users with permission can view.
Shows only when editing personal information. |
Candidate Info > Personal Information. |
| Candidate Source | Source |
Candidate Info > Candidate Source section. |
| Address 1 | Mailing Address |
|
| Address 2 |
|
|
|
City |
|
|
|
State |
|
|
|
Postal Code |
|
|
|
Country |
|
The data uploaded from the Candidate Reference Data template populates the fields Candidate Management page under the Recruiting feature (Recruiting > Candidate Management) in Dayforce.
| Field in Template | Field in Dayforce | Page in Dayforce |
|---|---|---|
| Candidate Identifier | A numeric identifier next to the employee name |
|
| First Name | Employee First Name |
|
| Last Name | Employee Last Name |
|
| Reference First Name | First Name | Candidate Info > References section. Shows only when editing personal information.
|
| Reference Last Name | Last Name | |
| Reference Position | Job Assignment | |
| Reference Phone |
Business Phone Mobile Phone |
|
| Reference Email |
After completing the Candidates wizard, Activate automatically generates a single import file and places on the customer's FTP site.
HR Import:
- FTP Subdirectory: CandidateImport
- Filename: <Namespace> CandidateImport <DateTime>.xml
<?xml version="1.0"?>
-<CandidateImport>
-<Candidate>
<JobRequisitionId>1</JobRequisitionId>
-<Document>
-<Resume>
<FileName>1000_brie_danvers_resume.docx</FileName>
<FileType>docx</FileType>
<Data>UEsDBBQABgAIAAAAIQDfpNJsWgEAACAFAAATAAgCW0NvbnRlbnRfVHlwZXNdLnhtbCCiBAIooAACAAAAAAAA
</Resume>
</Document>
-<PersonalInformation>
<FirstName>Brie</FirstName>
<LastName>Danvers</LastName>
<Email>brie.danvers@shield.gov</Email>
<CountryCode>USA</CountryCode>
<Address1>745 Sunset Boulevard</Address1>
<City>Anaheim</City>
<StateCode>CA</StateCode>
<PostalCode>98202</PostalCode>
<HomePhone>714-781-4636</HomePhone>
<PreferredContactMethod>Home</PreferredContactMethod>
</PersonalInformation>
-<CandidateSource>
<ShortName>LinkedIn</ShortName>
</CandidateSource>
-<Reference>
<FirstName>Nick</FirstName>
<LastName>Jackson</LastName>
<PositionTitle>Director</PositionTitle>
<BusinessPhone>714-781-4636 ext.1111</BusinessPhone>
<Email>nick.jackson@shield.gov</Email>
</Reference>
-<Reference>
<FirstName>Clark</FirstName>
<LastName>Coulson</LastName>
<PositionTitle>Agent</PositionTitle>
<BusinessPhone>714-781-4636 ext.2222</BusinessPhone>
<Email>clark.coulson@shield.gov</Email>
</Reference>
<IsAuthorizedToWork>true</IsAuthorizedToWork>
</Candidate>
</CandidateImport>Next steps
Complete the next wizard, as appropriate.
Candidate Data template fields
All templates have the same basic structure:
- Instructions tab: Helps you understand the purpose of the data and complete the fields in the template.
- Data tab: Contains headers for the data to be included in the template. The headers remain the same, but you can change the column order. If you add more columns, Activate ignores them.
All number ranges in the templates include the numbers at both ends of the range.
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 1 | Alphanumeric Unique value between 1–9 characters. | Enables Dayforce to identify employees uniquely. Use the same number assigned to the employee in the Getting Started HR data loads. | 3241245
000000006 abc123499 |
The Candidate Identifier, First Name, and Last Name help users identify candidates when completing the template. These required fields validate that the data being loaded is assigned to the correct candidate record. The values given must match exactly the candidate data being provided. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 2 | String1 between 1–64 characters. |
The legal first name of the employee. Note: Activate‘ compares the First Name and the Last Name with the Employee Identifier in Dayforce. If they don’t match, Activate shows an error message that states that the data is being loaded incorrectly and to check the source data. |
Brie |
The Candidate Identifier, First Name, and Last Name help users identify candidates when completing the template. These required fields validate that the data being loaded is assigned to the correct candidate record. The values given must match exactly the candidate data being provided. |
1 Special characters accepted in the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 3 | String1 between 1–64 characters. | The legal middle name of the employee. |
The Candidate Identifier, First Name, and Last Name help users identify candidates when completing the template. These required fields validate that the data being loaded is assigned to the correct candidate record. The values provided must match exactly the candidate data being provided. |
1 Special characters accepted in the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 4 | String1 between 1–64 characters. |
The legal last name of the employee. Note: Activate‘ compares the First Name and the Last Name with the Employee Identifier in Dayforce. If they don’t match, Activate shows an error message that states that the data is being loaded incorrectly and to check the source data. |
Danvers |
The Candidate Identifier, First Name, and Last Name help users identify candidates when completing the template. These required fields validate that the data being loaded is assigned to the correct candidate record. The values given must match exactly the candidate data being provided. |
1 Special characters accepted in the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 5 | String. | The name of the Job Requisition as it already exists in Dayforce. | This required field matches the given candidate with the correct job requisition already configured in Dayforce. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 6 | String. | The file name of the resume being provided. Only one resume file can be imported per candidate. As a best practice, enter the naming nomenclature as candidatefirstname_candidatelastname_resumetype. | 1000_brie_danvers_resume | The candidate's primary resume information as provided as part of the application process. The resume data must be converted to a Base64 encoded string before Activate processes the import for Dayforce to accept data and show correctly when imported. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 7 | Acceptable formats:
doc docx html htm tx. |
The file type of the resume being provided. | docx pdf | The candidate's primary resume information as provided as part of the application process. The resume data must be converted to a Base64 encoded string before Activate processes the import for Dayforce to accept data and show correctly when imported. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 8 | Base 64 string. |
The data bit stream of the resume data being uploaded for the candidate into Dayforce.
This data must be a Base64 encoded data stream of the candidates resume.
Note: In Excel, this field has a maximum length of 32,767 characters. If the Base64String is longer than 32,767 characters, you can upload the Candidate Data tab as a CSV file, which doesn’t have the minimum character length. |
The candidate's primary resume information is provided as part of the application process. The resume data must be converted to a Base64 encoded string before Activate processes the import for Dayforce to accept data and show correctly when imported. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 9 | String. | The primary email of the candidate | brie.danvers@shield.com | This information acts as the candidate's email address for candidates who set the preferred contact method as email. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 16 | String. |
The home phone number of the candidate.
For the US and Canada: For AUS, NZL, IRL, UK, and all other countries: |
+61 45898 5656 5568
+1(714)781-4636 |
This information acts as the candidate's home phone for candidates who set the preferred contact method as home phone. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 17 | String. | The mobile phone number of the candidate. | +61 45898 5656 5568
+1(714)781-4636 |
This information acts as the candidate's mobile phone for candidates who set the preferred contact method as mobile phone. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 18 | Accepted Values:
Home Mobile |
The preferred contact number of the candidate. | Email
Home Mobile |
This information indicates to the hiring resources in Dayforce what the candidate's preferred contact method is. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 19 | String. | The candidate source number of the candidate. | This information indicates what source that the candidate was generated from. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 20 | Accepted Values:
True False |
True | This information indicates whether the candidate has the appropriate government authorization to work in the country of hire. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 11 | String. | The address of the candidate's primary residence. | 745 Sunset Boulevard | This information acts as the default mailing address for the candidate. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 12 | String. | The second address line of the candidate's primary residence. | This information acts as the default mailing address for the candidate. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 13 | String. | The city of the candidate's primary residence. | Anaheim | This information acts as the default mailing address for the candidate. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 14 | Accepted Values:
2-letter state/province State/Prov Accepted Value3. |
The two-letter state/province code of the employee's primary residence. If the country is UK and Ireland, leave this field blank. See below for the Valid State/Prov accepted value. | FL
IL MA |
This information acts as the default mailing address for the candidate. |
| Accepted Values | State Name | Country Name |
|---|---|---|
| AU-ACT | Australian Capital Territory | Australia |
| AU-NSW | New South Wales | Australia |
| AU-NT | Northern Territory | Australia |
| AU-QLD | Queensland | Australia |
| AU-SA | South Australia | Australia |
| AU-TAS | Tasmania | Australia |
| AU-VIC | Victoria | Australia |
| AU-WA | Western Australia | Australia |
| AB | Alberta | Canada |
| BC | British Columbia | Canada |
| MB | Manitoba | Canada |
| NB | New Brunswick | Canada |
| NL | Newfoundland and Labrador | Canada |
| NS | Nova Scotia | Canada |
| NT | Northwest Territories | Canada |
| NU | Nunavut | Canada |
| ON | Ontario | Canada |
| PE | Prince Edward Island | Canada |
| QC | Quebec | Canada |
| SK | Saskatchewan | Canada |
| YT | Yukon | Canada |
| CN-AH | Anhui Sheng | China |
| CN-BJ | Beijing Shi | China |
| CN-CQ | Chongqing Shi | China |
| CN-FJ | Fujian Sheng | China |
| CN-GD | Guangdong Sheng | China |
| CN-GS | Gansu Sheng | China |
| CN-GX | Guangxi Zhuangzu Zizhiqu | China |
| CN-GZ | Guizhou Sheng | China |
| CN-HA | Henan Sheng | China |
| CN-HB | Hubei Sheng | China |
| CN-HE | Hebei Sheng | China |
| CN-HI | Hainan Sheng | China |
| CN-HK | Hong Kong SAR | China |
| CN-HL | Heilongjiang Sheng | China |
| CN-HN | Hunan Sheng | China |
| CN-JL | Jilin Sheng | China |
| CN-JS | Jiangsu Sheng | China |
| CN-JX | Jiangxi Sheng | China |
| CN-LN | Liaoning Sheng | China |
| CN-MO | Macao SAR | China |
| CN-NM | Nei Mongol Zizhiqu | China |
| CN-NX | Ningxia Huizi Zizhiqu | China |
| CN-QH | Qinghai Sheng | China |
| CN-SC | Sichuan Sheng | China |
| CN-SD | Shandong Sheng | China |
| CN-SH | Shanghai Shi | China |
| CN-SN | Shaanxi Sheng | China |
| CN-SX | Shanxi Sheng | China |
| CN-TJ | Tianjin Shi | China |
| CN-TW | Taiwan Sheng | China |
| CN-XJ | Xinjiang Uygur Zizhiqu | China |
| CN-XZ | Xizang Zizhiqu | China |
| CN-YN | Yunnan Sheng | China |
| CN-ZJ | Zhejiang Sheng | China |
| CZ-10 | Praha, Hlavní město | Czech Republic |
| CZ-20 | Středočeský kraj | Czech Republic |
| CZ-201 | Benešov | Czech Republic |
| CZ-202 | Beroun | Czech Republic |
| CZ-203 | Kladno | Czech Republic |
| CZ-204 | Kolín | Czech Republic |
| CZ-205 | Kutná Hora | Czech Republic |
| CZ-206 | Mělník | Czech Republic |
| CZ-207 | Mladá Boleslav | Czech Republic |
| CZ-208 | Nymburk | Czech Republic |
| CZ-209 | Praha-východ | Czech Republic |
| CZ-20A | Praha-západ | Czech Republic |
| CZ-20B | Příbram | Czech Republic |
| CZ-20C | Rakovník | Czech Republic |
| CZ-31 | Jihočeský kraj | Czech Republic |
| CZ-311 | České Budějovice | Czech Republic |
| CZ-312 | Český Krumlov | Czech Republic |
| CZ-313 | Jindřichův Hradec | Czech Republic |
| CZ-314 | Písek | Czech Republic |
| CZ-315 | Prachatice | Czech Republic |
| CZ-316 | Strakonice | Czech Republic |
| CZ-317 | Tábor | Czech Republic |
| CZ-32 | Plzeňský kraj | Czech Republic |
| CZ-321 | Domažlice | Czech Republic |
| CZ-322 | Klatovy | Czech Republic |
| CZ-323 | Plzeň-město | Czech Republic |
| CZ-324 | Plzeň-jih | Czech Republic |
| CZ-325 | Plzeň-sever | Czech Republic |
| CZ-326 | Rokycany | Czech Republic |
| CZ-327 | Tachov | Czech Republic |
| CZ-41 | Karlovarský kraj | Czech Republic |
| CZ-411 | Cheb | Czech Republic |
| CZ-412 | Karlovy Vary | Czech Republic |
| CZ-413 | Sokolov | Czech Republic |
| CZ-42 | Ústecký kraj | Czech Republic |
| CZ-421 | Děčín | Czech Republic |
| CZ-422 | Chomutov | Czech Republic |
| CZ-423 | Litoměřice | Czech Republic |
| CZ-424 | Louny | Czech Republic |
| CZ-425 | Most | Czech Republic |
| CZ-426 | Teplice | Czech Republic |
| CZ-427 | Ústí nad Labem | Czech Republic |
| CZ-51 | Liberecký kraj | Czech Republic |
| CZ-511 | Česká Lípa | Czech Republic |
| CZ-512 | Jablonec nad Nisou | Czech Republic |
| CZ-513 | Liberec | Czech Republic |
| CZ-514 | Semily | Czech Republic |
| CZ-52 | Královéhradecký kraj | Czech Republic |
| CZ-521 | Hradec Králové | Czech Republic |
| CZ-522 | Jičín | Czech Republic |
| CZ-523 | Náchod | Czech Republic |
| CZ-524 | Rychnov nad Kněžnou | Czech Republic |
| CZ-525 | Trutnov | Czech Republic |
| CZ-53 | Pardubický kraj | Czech Republic |
| CZ-531 | Chrudim | Czech Republic |
| CZ-532 | Pardubice | Czech Republic |
| CZ-533 | Svitavy | Czech Republic |
| CZ-534 | Ústí nad Orlicí | Czech Republic |
| CZ-63 | Kraj Vysočina | Czech Republic |
| CZ-631 | Havlíčkův Brod | Czech Republic |
| CZ-632 | Jihlava | Czech Republic |
| CZ-633 | Pelhřimov | Czech Republic |
| CZ-634 | Třebíč | Czech Republic |
| CZ-635 | Žďár nad Sázavou | Czech Republic |
| CZ-64 | Jihomoravský kraj | Czech Republic |
| CZ-641 | Blansko | Czech Republic |
| CZ-642 | Brno-město | Czech Republic |
| CZ-643 | Brno-venkov | Czech Republic |
| CZ-644 | Břeclav | Czech Republic |
| CZ-645 | Hodonín | Czech Republic |
| CZ-646 | Vyškov | Czech Republic |
| CZ-647 | Znojmo | Czech Republic |
| CZ-71 | Olomoucký kraj | Czech Republic |
| CZ-711 | Jeseník | Czech Republic |
| CZ-712 | Olomouc | Czech Republic |
| CZ-713 | Prostějov | Czech Republic |
| CZ-714 | Přerov | Czech Republic |
| CZ-715 | Šumperk | Czech Republic |
| CZ-72 | Zlínský kraj | Czech Republic |
| CZ-721 | Kroměříž | Czech Republic |
| CZ-722 | Uherské Hradiště | Czech Republic |
| CZ-723 | Vsetín | Czech Republic |
| CZ-724 | Zlín | Czech Republic |
| CZ-80 | Moravskoslezský kraj | Czech Republic |
| CZ-801 | Bruntál | Czech Republic |
| CZ-802 | Frýdek-Místek | Czech Republic |
| CZ-803 | Karviná | Czech Republic |
| CZ-804 | Nový Jičín | Czech Republic |
| CZ-805 | Opava | Czech Republic |
| CZ-806 | Ostrava-město | Czech Republic |
| DE-BB | Brandenburg | Germany |
| DE-BE | Berlin | Germany |
| DE-BW | Baden-Württemberg | Germany |
| DE-BY | Bayern | Germany |
| DE-HB | Bremen | Germany |
| DE-HE | Hessen | Germany |
| DE-HH | Hamburg | Germany |
| DE-MV | Mecklenburg-Vorpommern | Germany |
| DE-NI | Niedersachsen | Germany |
| DE-NW | Nordrhein-Westfalen | Germany |
| DE-RP | Rheinland-Pfalz | Germany |
| DE-SH | Schleswig-Holstein | German |
| DE-SL | Saarland | Germany |
| DE-SN | Sachsen | Germany |
| DE-ST | Sachsen-Anhalt | Germany |
| DE-TH | Thüringen | Germany |
| IN-AN | Andaman and Nicobar Islands | India |
| IN-AP | Andhra Pradesh | India |
| IN-AR | Arunachal Pradesh | India |
| IN-AS | Assam | India |
| IN-BR | Bihar | India |
| IN-CH | Chandigarh | India |
| IN-DD | Daman and Diu | India |
| IN-DL | Delhi | India |
| IN-DN | Dadra and Nagar Haveli | India |
| IN-GA | Goa | India |
| IN-GJ | Gujarat | India |
| IN-HP | Himachal Pradesh | India |
| IN-HR | Haryana | India |
| IN-JH | Jharkhand | India |
| IN-JK | Jammu and Kashmir | India |
| IN-KA | Karnataka | India |
| IN-KL | Kerala | India |
| IN-LD | Lakshadweep | India |
| IN-MH | Maharashtra | India |
| IN-ML | Meghalaya | India |
| IN-MN | Manipur | India |
| IN-MP | Madhya Pradesh | India |
| IN-MZ | Mizoram | India |
| IN-NL | Nagaland | India |
| IN-OR | Orissa | India |
| IN-PB | Punjab | India |
| IN-PY | Pondicherry | India |
| IN-RJ | Rajasthan | India |
| IN-SK | Sikkim | India |
| IN-TG | Telangana | India |
| IN-TN | Tamil Nadu | India |
| IN-TR | Tripura | India |
| IN-UP | Uttar Pradesh | India |
| IN-UT | Uttarakhand | India |
| IN-WB | West Bengal | India |
| N/A | State is not required | Ireland |
| IT-21 | Piemonte | Italy |
| IT-23 | Valle d'Aosta | Italy |
| IT-25 | Lombardia | Italy |
| IT-32 | Trentino-Alte Adige | Italy |
| IT-34 | Veneto | Italy |
| IT-36 | Friuli-Venezia Giulia | Italy |
| IT-42 | Liguria | Italy |
| IT-45 | Emilia-Romagna | Italy |
| IT-52 | Toscana | Italy |
| IT-55 | Umbria | Italy |
| IT-57 | Marche | Italy |
| IT-62 | Lazio | Italy |
| IT-65 | Abruzzo | Italy |
| IT-67 | Molise | Italy |
| IT-72 | Campania | Italy |
| IT-75 | Puglia | Italy |
| IT-77 | Basilicata | Italy |
| IT-78 | Calabria | Italy |
| IT-82 | Sicilia | Italy |
| IT-88 | Sardegna | Italy |
| IT-AG | Agrigento | Italy |
| IT-AL | Alessandria | Italy |
| IT-AN | Ancona | Italy |
| IT-AP | Ascoli Piceno | Italy |
| IT-AQ | LAquila | Italy |
| IT-AR | Arezzo | Italy |
| IT-AT | Asti | Italy |
| IT-AV | Avellino | Italy |
| IT-BA | Bari | Italy |
| IT-BG | Bergamo | Italy |
| IT-BI | Biella | Italy |
| IT-BL | Belluno | Italy |
| IT-BN | Benevento | Italy |
| IT-BO | Bologna | Italy |
| IT-BR | Brindisi | Italy |
| IT-BS | Brescia | Italy |
| IT-BT | Barletta-Andria-Trani | Italy |
| IT-BZ | Bolzano | Italy |
| IT-CA | Cagliari | Italy |
| IT-CB | Campobasso | Italy |
| IT-CE | Caserta | Italy |
| IT-CH | Chieti | Italy |
| IT-CL | Caltanissetta | Italy |
| IT-CN | Cuneo | Italy |
| IT-CO | Como | Italy |
| IT-CR | Cremona | Italy |
| IT-CS | Cosenza | Italy |
| IT-CT | Catania | Italy |
| IT-CZ | Catanzaro | Italy |
| IT-EN | Enna | Italy |
| IT-FC | Forlì-Cesena | Italy |
| IT-FE | Ferrara | Italy |
| IT-FG | Foggia | Italy |
| IT-FI | Firenze | Italy |
| IT-FM | Fermo | Italy |
| IT-FR | Frosinone | Italy |
| IT-GE | Genova | Italy |
| IT-GO | Gorizia | Italy |
| IT-GR | Grosseto | Italy |
| IT-IM | Imperia | Italy |
| IT-IS | Isernia | Italy |
| IT-KR | Crotone | Italy |
| IT-LC | Lecco | Italy |
| IT-LE | Lecce | Italy |
| IT-LI | Livorno | Italy |
| IT-LO | Lodi | Italy |
| IT-LT | Latina | Italy |
| IT-LU | Lucca | Italy |
| IT-MB | Monza e Brianza | Italy |
| IT-MC | Macerata | Italy |
| IT-ME | Mesaina | Italy |
| IT-MI | Milano | Italy |
| IT-MN | Mantova | Italy |
| IT-MO | Modena | Italy |
| IT-MS | Massa | Italy |
| IT-MT | Matera | Italy |
| IT-NA | Napoli | Italy |
| IT-NO | Novara | Italy |
| IT-NU | Nuoro | Italy |
| IT-OR | Oristano | Italy |
| IT-PA | Palermo | Italy |
| IT-PC | Piacenza | Italy |
| IT-PD | Padova | Italy |
| IT-PE | Pescara | Italy |
| IT-PG | Perugia | Italy |
| IT-PI | Pisa | Italy |
| IT-PN | Pordenone | Italy |
| IT-PO | Prato | Italy |
| IT-PR | Parma | Italy |
| IT-PT | Pistoia | Italy |
| IT-PU | Pesaro e Urbino | Italy |
| IT-PV | Pavia | Italy |
| IT-PZ | Potenza | Italy |
| IT-RA | Ravenna | Italy |
| IT-RC | Reggio Calabria | Italy |
| IT-RE | Reggio Emilia | Italy |
| IT-RG | Ragusa | Italy |
| IT-RI | Rieti | Italy |
| IT-RM | Roma | Italy |
| IT-RN | Rimini | Italy |
| IT-RO | Rovigo | Italy |
| IT-SA | Salerno | Italy |
| IT-SD | Sud Sardegna | Italy |
| IT-SI | Siena | Italy |
| IT-SO | Sondrio | Italy |
| IT-SP | LaSpezia | Italy |
| IT-SR | Siracusa | Italy |
| IT-SS | Sassari | Italy |
| IT-SV | Savona | Italy |
| IT-TA | Taranto | Italy |
| IT-TE | Teramo | Italy |
| IT-TN | Trento | Italy |
| IT-TO | Torino | Italy |
| IT-TP | Trapani | Italy |
| IT-TR | Terni | Italy |
| IT-TS | Trieste | Italy |
| IT-TV | Treviso | Italy |
| IT-UD | Udine | Italy |
| IT-VA | Varese | Italy |
| IT-VB | Verbano-Cusio-Ossola | Italy |
| IT-VC | Vercelli | Italy |
| IT-VE | Venezia | Italy |
| IT-VI | Vicenza | Italy |
| IT-VR | Verona | Italy |
| IT-VT | Viterbo | Italy |
| IT-VV | Viterbo | Italy |
| IT-W | Vibo Valentia | Italy |
| JP-01 | Hokkaidô | Japan |
| JP-02 | Aomori | Japan |
| JP-03 | Iwate | Japan |
| JP-04 | Miyagi | Japan |
| JP-05 | Akita | Japan |
| JP-06 | Yamagata | Japan |
| JP-07 | Hukusima | Japan |
| JP-08 | Ibaraki | Japan |
| JP-09 | Totigi | Japan |
| JP-10 | Gunma | Japan |
| JP-11 | Saitama | Japan |
| JP-12 | Tiba | Japan |
| JP-13 | Tôkyô | Japan |
| JP-14 | Kanagawa | Japan |
| JP-15 | Niigata | Japan |
| JP-16 | Toyama | Japan |
| JP-17 | Isikawa | Japan |
| JP-18 | Hukui | Japan |
| JP-19 | Yamanasi | Japan |
| JP-20 | Nagano | Japan |
| JP-21 | Gihu | Japan |
| JP-22 | Sizuoka | Japan |
| JP-23 | Aiti | Japan |
| JP-24 | Mie | Japan |
| JP-25 | Siga | Japan |
| JP-26 | Kyôto | Japan |
| JP-27 | Ôsaka | Japan |
| JP-28 | Hyôgo | Japan |
| JP-29 | Nara | Japan |
| JP-30 | Wakayama | Japan |
| JP-31 | Tottori | Japan |
| JP-33 | Okayama | Japan |
| JP-34 | Hirosima | Japan |
| JP-35 | Yamaguti | Japan |
| JP-36 | Tokusima | Japan |
| JP-37 | Kagawa | Japan |
| JP-38 | Ehime | Japan |
| JP-39 | Kôti | Japan |
| JP-40 | Hukuoka | Japan |
| JP-41 | Saga | Japan |
| JP-42 | Nagasaki | Japan |
| JP-43 | Kumamoto | Japan |
| JP-44 | Ôita | Japan |
| JP-45 | Miyazaki | Japan |
| JP-46 | Kagosima | Japan |
| JP-47 | Okinawa | Japan |
| KR-11 | Seoul Teugbyeolsi | Korea |
| KR-26 | Busan Gwang'yeogsi | Korea |
| KR-27 | Daegu Gwang'yeogsi | Korea |
| KR-28 | Incheon Gwang'yeogsi | Korea |
| KR-29 | Gwangju Gwang'yeogsi | Korea |
| KR-30 | Daejeon Gwang'yeogsi | Korea |
| KR-31 | Ulsan Gwang'yeogsi | Korea |
| KR-41 | Gyeonggido | Korea |
| KR-42 | Gang'weondo | Korea |
| KR-43 | Chungcheongbugdo | Korea |
| KR-44 | Chungcheongnamdo | Korea |
| KR-45 | Jeonrabugdo | Korea |
| KR-46 | Jeonranamdo | Korea |
| KR-47 | Gyeongsangbugdo | Korea |
| KR-48 | Gyeongsangnamdo | Korea |
| KR-49 | Jejudo | Korea |
| MX-AGU | Aguascalientes | Mexico |
| MX-BCN | Baja California | Mexico |
| MX-BCS | Baja California Sur | Mexico |
| MX-CAM | Campeche | Mexico |
| MX-CHH | Chihuahua | Mexico |
| MX-CHP | Chiapas | Mexico |
| MX-COA | Coahuila | Mexico |
| MX-COL | Colima | Mexico |
| MX-DUR | Durango | Mexico |
| MX-GRO | Guerrero | Mexico |
| MX-GUA | Guanajuato | Mexico |
| MX-HID | Hidalgo | Mexico |
| MX-JAL | Jalisco | Mexico |
| MX-MEX | México | Mexico |
| MX-MIC | Michoacán | Mexico |
| MX-MOR | Morelos | Mexico |
| MX-NAY | Nayarit | Mexico |
| MX-NLE | Nuevo León | Mexico |
| MX-OAX | Oaxaca | Mexico |
| MX-PUE | Puebla | Mexico |
| MX-QUE | Queretaro | Mexico |
| MX-ROO | Quintana Roo | Mexico |
| MX-SIN | Sinaloa | Mexico |
| MX-SLP | San Luis Potosí | Mexico |
| MX-SON | Sonora | Mexico |
| MX-TAB | Tabasco | Mexico |
| MX-TAM | Tamaulipas | Mexico |
| MX-TLA | Tlaxcala | Mexico |
| MX-VER | Veracruz | Mexico |
| MX-YUC | Yucatán | Mexico |
| MX-ZAC | Zacatecas | Mexico |
| NL-AW | Aruba | Netherlands |
| NL-BQ1 | Bonaire | Netherlands |
| NL-BQ2 | Sabaragamuwa Province | Netherlands |
| NL-BQ3 | Sint Eustatius | Netherlands |
| NL-CW | Curaçao | Netherlands |
| NL-DR | Drenthe | Netherlands |
| NL-FL | Flevoland | Netherlands |
| NL-FR | Friesland | Netherlands |
| NL-GE | Gelderland | Netherlands |
| NL-GR | Groningen | Netherlands |
| NL-LI | Limburg | Netherlands |
| NL-NB | Noord-Brabant | Netherlands |
| NL-NH | Noord-Holland | Netherlands |
| NL-OV | Overijssel | Netherlands |
| NL-SX | Sint Maarten | Netherlands |
| NL-UT | Utrecht | Netherlands |
| NL-ZE | Zeeland | Netherlands |
| NL-ZH | Zuid-Holland | Netherlands |
| NZ-AUK | Auckland | New Zealand |
| NZ-BOP | Bay of Plenty | New Zealand |
| NZ-CAN | Canterbury | New Zealand |
| NZ-CIT | Chatham Islands Territory | New Zealand |
| NZ-GIS | Gisborne | New Zealand |
| NZ-HKB | Hawke's Bay | New Zealand |
| NZ-MBH | Marlborough | New Zealand |
| NZ-MWT | Manawatu-Wanganui | New Zealand |
| NZ-NSN | Nelson | New Zealand |
| NZ-NTL | Northland | New Zealand |
| NZ-OTA | Otago | New Zealand |
| NZ-STL | Southland | New Zealand |
| NZ-TAS | Tasman | New Zealand |
| NZ-TKI | Taranaki | New Zealand |
| NZ-WGN | Wellington | New Zealand |
| NZ-WKO | Waikato | New Zealand |
| NZ-WTC | West Coast | New Zealand |
| PL-02 | Dolnośląskie | Poland |
| PL-04 | Kujawsko-pomorskie | Poland |
| PL-06 | Lubelskie | Poland |
| PL-08 | Lubuskie | Poland |
| PL-10 | Łódzkie | Poland |
| PL-12 | Małopolskie | Poland |
| PL-14 | Mazowieckie | Poland |
| PL-16 | Opolskie | Poland |
| PL-18 | Podkarpackie | Poland |
| PL-20 | Podlaskie | Poland |
| PL-22 | Pomorskie | Poland |
| PL-24 | Śląskie | Poland |
| PL-26 | Świętokrzyskie | Poland |
| PL-28 | Warmińsko-mazurskie | Poland |
| PL-30 | Wielkopolskie | Poland |
| PL-32 | Zachodniopomorskie | Poland |
| N/A | State is not required | United Kingdom |
| AA | Armed Forces America | United States of America |
| AE | Armed Forces | United States of America |
| AK | Alaska | United States of America |
|
AL |
Alabama |
United States of America |
| AP | Armed Forces Pacific | United States of America |
| AR | Arkansas | United States of America |
| AS | American Samoa | United States of America |
| AZ | Arizona | United States of America |
| CA | California | United States of America |
| CO | Colorado | United States of America |
| CT | Connecticut | United States of America |
| DC | District Of Columbia | United States of America |
| DE | Delaware | United States of America |
| FL | Florida | United States of America |
| FM | Federated States of Micronesia | United States of America |
| GA | Georgia | United States of America |
| GU | Guam | United States of America |
| HI | Hawaii | United States of America |
| IA | Iowa | United States of America |
| ID | Idaho | United States of America |
| IL | Illinois | United States of America |
| IN | Indiana | United States of America |
| KS | Kansas | United States of America |
| KY | Kentucky | United States of America |
| LA | Louisiana | United States of America |
| MA | Massachusetts | United States of America |
| MD | Maryland | United States of America |
| ME | Maine | United States of America |
| MH | Marshall Islands | United States of America |
| MI | Michigan | United States of America |
| MN | Minnesota | United States of America |
| MO | Missouri | United States of America |
| MP | Northern Mariana Islands | United States of America |
| MS | Mississippi | United States of America |
| MT | Montana | United States of America |
| NC | North Carolina | United States of America |
| ND | North Dakota | United States of America |
| NE | Nebraska | United States of America |
| NH | New Hampshire | United States of America |
| NJ | New Jersey | United States of America |
| NM | New Mexico | United States of America |
| NV | Nevada | United States of America |
| NY | New York | United States of America |
| OH | Ohio | United States of America |
| OK | Oklahoma | United States of America |
| OR | Oregon | United States of America |
| PA | Pennsylvania | United States of America |
| PR | Puerto Rico | United States of America |
| PW | Palau | United States of America |
| RI | Rhode Island | United States of America |
| SC | South Carolina | United States of America |
| SD | South Dakota | United States of America |
| TN | Tennessee | United States of America |
| TX | Texas | United States of America |
| UT | Utah | United States of America |
| VA | Virginia | United States of America |
| VI | Virgin Islands | United States of America |
| VT | Vermont | United States of America |
| WA | Washington | United States of America |
| WI | Wisconsin | United States of America |
| WV | West Virginia | United States of America |
| WY | Wyoming | United States of America |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 15 | String | The zip/postal code of the candidate's primary residence. | 2060
92802 |
This information acts as the default mailing address for the candidate. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 10 | Accepted Values:
AUS CAN GBR IRL NZL USA Non-Native Countries2. |
The country of the candidate's primary residence. | CAN
GBR USA |
This information acts as the default mailing address for the candidate. |
| Accepted Values | Country Name |
|---|---|
| ARG | Argentina |
| AUT | Austria |
| BEL | Belgium |
| BRA | Brazil |
| BGR | Bulgaria |
| CHL | Chile |
| CHN | China |
| HRV | Croatia |
| CYP | Cyprus |
| CZE | Czech Republic |
| DNK | Denmark |
| EST | Estonia |
| FIN | Finland |
| FRA | France |
| DEU | Germany |
| GRC | Greece |
| HKG | Hong Kong |
| HUN | Hungary |
| IND | India |
| ITA | Italy |
| JPN | Japan |
| KOR | Korea |
| LVA | Latvia |
| LTU | Lithuania |
| LUX | Luxembourg |
| MYS | Malaysia |
| MLT | Malta |
| MUS | Mauritius |
| MEX | Mexico |
| NLD | Netherlands |
| NOR | Norway |
| PER | Peru |
| PHL | Philippines |
| POL | Poland |
| PRT | Portugal |
| ROU | Romania |
| SVK | Slovakia |
| SVN | Slovenia |
| ZAF | South Africa |
| ESP | Spain |
| SWE | Sweden |
| CHE | Switzerland |
| TWN | Taiwan |
| THA | Thailand |
| ARE | UAE |
| VNM | Vietnam |
Candidate Reference Data template fields
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 1 | Alphanumeric. Unique value between 1–9 characters. | This information enables the system to identify employees uniquely. You’ll want to use the same number assigned to the employee in the Getting Started HR data loads. | 3241245
000000006 abc123499 |
The Candidate Identifier, First Name, and Last Name help users identify candidates when completing the template. This required field validates that the data being loaded is assigned to the correct candidate record. The values provided must match other candidate data being provided. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 2 | String1 between 1–64 characters. |
The legal first name of the employee. Note: Activate‘ compares the First Name and the Last Name with the Employee Identifier in Dayforce. If they don’t match, Activate shows an error message that states that the data is being loaded incorrectly and to check the source data. |
Joe | The Candidate Identifier, First Name, and Last Name help users identify candidates when completing the template. This required field validates that the data being loaded is assigned to the correct candidate record. The values provided must match other candidate data being provided. |
1 Special characters accepted in the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 3 | String1 between 1–64 characters. |
The legal last name of the employee. Note: Activate‘ compares the First Name and the Last Name with the Employee Identifier in Dayforce. If they don’t match, Activate shows an error message that states that the data is being loaded incorrectly and to check the source data. |
Smith | The Candidate Identifier, First Name, and Last Name help users identify candidates when completing the template. This required field validates that the data being loaded is assigned to the correct candidate record. The values provided must match other candidate data being provided. |
1 Special characters accepted in the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 4 | String. | The first name of the candidate's reference. | Jennifer | The data enables the recruiter and hiring manager in Dayforce to contact the candidate's references as part of the hiring process. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 5 | String. | The last name of the candidate's reference. | Doyle | The data enables the recruiter and hiring manager in Dayforce to contact the candidate's references as part of the hiring process. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 6 | String. | The position of the candidate's reference. | Manager | The data enables the recruiter and hiring manager in Dayforce to contact the candidate's references as part of the hiring process. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 7 | String. | The phone number to contact the candidate's reference. | 789-555-5268 | The data enables the recruiter and hiring manager in Dayforce to contact the candidate's references as part of the hiring process. |
| Order | Data Type | Description | Examples | Why This Is Needed |
|---|---|---|---|---|
| 8 | String. | The email to contact the candidate's reference. | jenn.doyle@fakeemail.com | The data enables the recruiter and hiring manager in Dayforce to contact the candidate's references as part of the hiring process. |