Bank Details for UK Employees

Activate User's Guide
Version
2025.1
Bank Details for UK Employees

Bank Details for UK Employees

Use the Bank Details for UK Employees wizard to upload employee bank detail data. Examples of employee bank data include Sort Code, Account Number, Building Society Number, Deposit Order/Priority, Is Remainder, Percentage Value, and Amount Value.

With this wizard, Activate loads employee bank information in Dayforce under HR Data. You can also update bank detail information for employees who want to split their pay into different accounts and have any deposit order, percent value, or percent amount deposited into an account.

Note: You can run this data load more than one time.

Note: If this wizard doesn’t show under Load Your Data, check in Dayforce to make sure that you have a pay group and the corresponding (generated) pay calendar for the country you are attempting to load data for.

Note: Activate uses HR Version 2.0 (NextGen) when loading data during configuration.

Before you begin

Employees being provided in the Bank Details Template UK template must exist in Dayforce.

Using this wizard

The previously loaded employee bank details information shows in an editable grid with the compensation-related fields that need to be populated. You can enter information directly in the grid or you can download the Bank Details Template UK template, populate it, and then upload the data. When you edit the data in the grid, Activate shows any applicable validation warnings or errors. If warnings or errors show, you must review and correct them by updating the data in the grid or by uploading a corrected template.

Enter required changes in the template to ensure that future uploads are accurate. If you make edits directly in the grid, click Save and download the updated file for record keeping purposes.

Tasks

To complete and upload the Bank Details Template UK template:
  1. In Activate Central, click Load Your Data. The Load Your Data wizards show.
  2. Click Bank Details for UK Employees.
  3. On the UK Bank Details page, click Download.
  4. Select the location where you want to save the template document.
  5. Open the BankDetailsTemplateUK.xlsx template on your computer.

    Note: You can also download an empty Bank Details for UK Employees template from the Download Template Files page.

  6. On the BankDetailsUK tab, complete all columns with the data for all employees in the organization.

    Note: The Activate release version shows in cell B3 on the Instructions tab of the template. This information helps you later determine the version of Activate you were using when you downloaded the template.

    Note: Instructions for populating the fields are in the Bank Details UK Template Fields section (below) and on the Instructions tab of the template.

  7. Click Save and close the template.

    You can use any file name for the template you upload. The file must be an Excel or CSV (Comma-Separated Value) document and contain the data in the required format.

    Important: Don’t change the name of the tab. Activate uses the tab name to validate that the correct template is being uploaded.

  8. On the UK Bank Details page, click Upload.
  9. Go to your completed Bank Details Template UK template in the location where you saved it.
  10. Click Open. The Bank Details for UK Employees wizard validates the data.

    Note: If the uploaded file has errors, a Validation Failed message shows in red at the bottom of the page. You must correct the errors in the file on your computer and upload the file again.

    Note: When you upload an Excel file, Activate includes the name of the uploaded file into the name of the XML file it generates and loads to the Dayforce File Server. The format of the generated XML file name is <NamespaceName>_<Import Type>_<file name provided>_YYY-MM-DD_HHMM. This information makes it easier to audit files later.

  11. Click Next.
To review and confirm the data:
  1. Review the information shown in the grid.
  2. To make updates to data on the page:

    • To insert a new row in the grid, click the row where you want to insert it and click New.

    • To delete a row, click the row and click Delete.

    • To download the error message list and save it to your computer, click Download Errors File.
    • To correct errors in the grid, click in the field containing the error. Click Tab to move to the right and Shift+Tab to move to the left in the row. Use the scrollbars on the right side and bottom of the grid to go to other areas of the grid.

    • To save information in the grid to your computer, click Download File and save it to the location you want.

    • To upload the file from your computer, locate the file and click Upload File. The data in the file shows in the grid.

    • To remove changes that you don’t want to save, click Refresh.

  3. When the data is complete, click Done & Install. When you leave the page, the selected values stay in the grid.
To install UK Bank Detail information:

When the bank detail information is complete in Activate, you must install it in Dayforce.

  1. After making any necessary corrections, on the UK Bank Details Review page, click Load.

    The Load page opens with a list of the steps to complete and an estimate of how long the installation usually takes. During the installation, the current step in the process is bolded so you can monitor the progress.

  2. Click one of the following:
    • Add Email and enter your email address to receive an email when the installation process ends, instead of waiting for it to finish.
    • Next w hen the installation is complete.

    Activate Central opens with the name of the Wizard now shown in green text and a green checkmark to the left of the wizard’s name. The current day, date, and time of completion are included, along with your name as the user who completed the Wizard. The environment in which the installation was applied (Stage, Config, or Train) is also shown.

    Note: If you want to add more information, click I want to add more. See Executing a Rollback When Using the “Add More“ Feature in the Payroll Wizards.

Results

Fields populated in Dayforce

The data uploaded from the Bank Details template populates the fields on the Direct Deposit page (People icon > Payroll > Direct Deposit) in Dayforce.

Note: You must select an employee, if you haven’t already done so.

Dayforce fields populated by the Bank Details template
Field in Template Field in Dayforce
Employee Identifier Employee Reference / Number
First Name First Name
Last Name Last Name
Sort Code Sort Code
Account Number Account Number
Building Society Number Building Society Number
Deposit Order/Priority Deposit Number
Is Remainder? Remainder (checkbox)
Percentage Value Deposit Type / Deposit Amount
Amount Value Deposit Type / Deposit Amount
File generated by the Bank Details for UK Employees wizard

After completing the Bank Details for UK Employees wizard, a single import file is automatically generated and placed on the customer's FTP site.

HR Import

  • FTP Subdirectory: Import/HRImport
  • Filename: <Namespace> HRImport <DateTime>.xml
For an example illustrating how translates the template data to XML, click here.
Copy 
<?xml version="1.0" encoding="utf-8"?>
<EmployeeImport>
    <Employee>
        <XRefCode>001000</XRefCode>
        <EmployeeNumber>001000</EmployeeNumber>
        <FirstName>Lucie</FirstName>
        <LastName>Mullis</LastName>
        <DirectDepositInformation>
            <RoutingTransitNumber>110149</RoutingTransitNumber>
            <AccountNumber>02171944</AccountNumber>
            <DepositNumber>1</DepositNumber>
            <DepositValue>2.00000</DepositValue>
            <IsPercentage>false</IsPercentage>
            <IsDeleted>false</IsDeleted>
            <DFPayMethodXrefCode>CHECKING</DFPayMethodXrefCode>
            <IsRemainder>false</IsRemainder>
            <BuildingSocietyNumber>897/98A</BuildingSocietyNumber>
        </DirectDepositInformation>
        <DirectDepositInformation>
            <RoutingTransitNumber>110150</RoutingTransitNumber>
            <AccountNumber>02171945</AccountNumber>
            <DepositNumber>2</DepositNumber>
            <DepositValue>25.00000</DepositValue>
            <IsPercentage>true</IsPercentage>
            <IsDeleted>false</IsDeleted>
            <DFPayMethodXrefCode>CHECKING</DFPayMethodXrefCode>
            <IsRemainder>false</IsRemainder>
            <BuildingSocietyNumber>897/98C</BuildingSocietyNumber>
        </DirectDepositInformation>
        <DirectDepositInformation>
            <RoutingTransitNumber>110151</RoutingTransitNumber>
            <AccountNumber>02171946</AccountNumber>
            <DepositNumber>3</DepositNumber>
            <DepositValue>3.00000</DepositValue>
            <IsPercentage>false</IsPercentage>
            <IsDeleted>false</IsDeleted>
            <DFPayMethodXrefCode>CHECKING</DFPayMethodXrefCode>
            <IsRemainder>false</IsRemainder>
            <BuildingSocietyNumber>897/98D</BuildingSocietyNumber>
        </DirectDepositInformation>
        <DirectDepositInformation>
            <RoutingTransitNumber>110152</RoutingTransitNumber>
            <AccountNumber>02171947</AccountNumber>
            <DepositNumber>4</DepositNumber>
            <DepositValue>25.00000</DepositValue>
            <IsPercentage>true</IsPercentage>
            <IsDeleted>false</IsDeleted>
            <DFPayMethodXrefCode>CHECKING</DFPayMethodXrefCode>
            <IsRemainder>false</IsRemainder>
            <BuildingSocietyNumber>897/98X</BuildingSocietyNumber>
        </DirectDepositInformation>
        <DirectDepositInformation>
            <RoutingTransitNumber>110153</RoutingTransitNumber>
            <AccountNumber>02171948</AccountNumber>
            <DepositNumber>5</DepositNumber>
            <DepositValue>75.00000</DepositValue>
            <IsPercentage>false</IsPercentage>
            <IsDeleted>false</IsDeleted>
            <DFPayMethodXrefCode>CHECKING</DFPayMethodXrefCode>
            <IsRemainder>false</IsRemainder>
            <BuildingSocietyNumber>897/98X</BuildingSocietyNumber>
        </DirectDepositInformation>
        <DirectDepositInformation>
            <RoutingTransitNumber>110154</RoutingTransitNumber>
            <AccountNumber>02171949</AccountNumber>
            <DepositNumber>6</DepositNumber>
            <DepositValue>10.00000</DepositValue>
            <IsPercentage>true</IsPercentage>
            <IsDeleted>false</IsDeleted>
            <DFPayMethodXrefCode>CHECKING</DFPayMethodXrefCode>
            <IsRemainder>false</IsRemainder>
            <BuildingSocietyNumber>897/98X</BuildingSocietyNumber>
        </DirectDepositInformation>
        <DirectDepositInformation>
            <RoutingTransitNumber>110155</RoutingTransitNumber>
            <AccountNumber>02171950</AccountNumber>
            <DepositNumber>7</DepositNumber>
            <DepositValue>100.00000</DepositValue>
            <IsPercentage>false</IsPercentage>
            <IsDeleted>false</IsDeleted>
            <DFPayMethodXrefCode>CHECKING</DFPayMethodXrefCode>
            <IsRemainder>false</IsRemainder>
            <BuildingSocietyNumber>897/98X</BuildingSocietyNumber>
        </DirectDepositInformation>
        <DirectDepositInformation>
            <RoutingTransitNumber>110156</RoutingTransitNumber>
            <AccountNumber>02171951</AccountNumber>
            <DepositNumber>8</DepositNumber>
            <DepositValue>15.00000</DepositValue>
            <IsPercentage>false</IsPercentage>
            <IsDeleted>false</IsDeleted>
            <DFPayMethodXrefCode>CHECKING</DFPayMethodXrefCode>
            <IsRemainder>false</IsRemainder>
            <BuildingSocietyNumber>897/98X</BuildingSocietyNumber>
        </DirectDepositInformation>
        <DirectDepositInformation>
            <RoutingTransitNumber>110157</RoutingTransitNumber>
            <AccountNumber>02171952</AccountNumber>
            <DepositNumber>9</DepositNumber>
            <DepositValue>15.00000</DepositValue>
            <IsPercentage>false</IsPercentage>
            <IsDeleted>false</IsDeleted>
            <DFPayMethodXrefCode>CHECKING</DFPayMethodXrefCode>
            <IsRemainder>false</IsRemainder>
            <BuildingSocietyNumber>897/98X</BuildingSocietyNumber>
        </DirectDepositInformation>
        <DirectDepositInformation>
            <RoutingTransitNumber>110158</RoutingTransitNumber>
            <AccountNumber>02171953</AccountNumber>
            <DepositNumber>10</DepositNumber>
            <IsPercentage>false</IsPercentage>
            <IsDeleted>false</IsDeleted>
            <DFPayMethodXrefCode>CHECKING</DFPayMethodXrefCode>
            <IsRemainder>true</IsRemainder>
            <BuildingSocietyNumber>897/98X</BuildingSocietyNumber>
        </DirectDepositInformation>
    </Employee>
</EmployeeImport>

Next steps

Complete the next wizard, as appropriate.

Bank Details template fields

All templates have the same basic structure:

  • Instructions tab: Helps you understand the purpose of the data and complete the fields in the template.
  • Data tab: Contains headers for the data to be included in the template. The headers remain the same, but you can change the column order. If you add more columns, Activate ignores them.

All number ranges in the templates include the numbers at both ends of the range.

To see a list of the fields in the template, click here.
Employee Identifier
Order Data Type Description Examples Why This Is Needed
1 Alphanumeric. Unique value between 1-40 characters.

For Canadian pay groups, a unique value between 1-9 characters.

Enables the system to identify employees uniquely. You might want to use their employee number. It shouldn’t be your employee's Social Security number or Social Insurance Number. We’ll ask for that information later. 3241245
000000006
abc123499 		In the context of this import, the Employee Identifier, First Name, and Last Name help users identify employees when completing the template. This required field validates that the data being loaded is assigned to the correct employee record. The values given must match an existing employee record in Dayforce exactly.
First Name
Order Data Type Description Examples Why This Is Needed
2 String between 1-64 characters. Legal first name of the employee. Joe In the context of this import, the Employee Identifier, First Name, and Last Name help users identify employees when completing the template. This required field validates that the data being loaded is assigned to the correct employee record. The values given must match an existing employee record in Dayforce exactly.
Last Name
Order Data Type Description Examples Why This Is Needed
3 String between 1-64 characters. Legal last name of the employee. Smith In the context of this import, the Employee Identifier, First Name, and Last Name help users identify employees when completing the template. This required field validates that the data being loaded is assigned to the correct employee record. The values given must match an existing employee record in Dayforce exactly.
Sort Code
Order Data Type Description Examples Why This Is Needed
4 Numeric. 6 digits. The employee's six-digit Sort Code can be found on the bottom of the check. 203106 for BARCLAYS HASLEMERE BRANCH
203107 for BARCLAYS BANBURY BRANCH 		This code identifies the bank branch.
Account Number
Order Data Type Description Examples Why This Is Needed
5 Numeric. 8 digits. The employee's account number is at the bottom of the check. Add leading zeros in front of the account number to ensure 8 digits. 02171932
12345678
00012345		 This is the employee's account number.
Building Society Number
Order Data Type Description Examples Why This Is Needed
6 Alphanumeric. Unique value between 1-17 characters. A financial institution owned by its members as a mutual organization. It can offer banking and other financial services. CXJ-K6
897
897/98X 		Roll numbers are 1 to 17 characters and can include A to Z, 0 to 9, /. and -. For example: CXJ-K6 897/98X
Deposit Order/Priority (not required if the employee has a single account)

Note: This field is used with the fields “Is Remainder? YES/NO,“ “Percentage Value,“ and “Amount Value.“

Order Data Type Description Examples Why This Is Needed
7 Numeric. Accepted Values are between 1-10. When there’s more than one account for the employee, this number sets the order. If you only have one account for the employee, you can leave this field blank or enter 1. Dayforce accepts up to 10 accounts for each employee. The last account on the list must also be set as the remainder account. 1 2 3 4 Pay is added to the accounts based on the priority that you set here. If you have an employee that earns 1500£ and he splits his pay between four accounts, add deposit order numbers 1,2,3,4 to each of his accounts. If the employee had the following setup: *30£ for the account with deposit order 1, *1000£ for the account with deposit order 2, *900£ for the account with deposit order 3 and *0 for the account with deposit order 4 Then the third account will only get a deposit of 470£ and nothing would be deposited into the fourth account. If another employee had the same setup for splitting deposits but earned 2600£ then the third account would get the full 900£ and the remaining 670£ would go into the fourth account. For an example of this configuration, see tab ‘Examples’ employee identifier 1560.
Is Remainder? (not required if the employee has a single account)

Note: This field is used in conjunction with the following fields: “Deposit Order“, “Percentage Value,“ and “Amount Value.“

Note: If there’s only one record/account per person, keeping the “Is Remainder” field blank/empty for Direct Deposit records might result in a manual check of any excess funds in Dayforce.Activate shows a warning message that includes the Employee Identifier as part of the message if you upload a direct deposit record with no value in the "Is Remainder" field or the field set to “No.”

Order Data Type Description Examples Why This Is Needed
8 Accepted Values:
YES
NO 		When there’s more than one account for the employee, this indicator must be set for the last account in the sequence to YES and set to NO on all other accounts. It tags the account to receive any money not distributed in the other deposit accounts. YES
NO 		All amounts that aren’t allocated to a specific account go into this remainder account. In the previous example, if the employee was earning 2600£, the 670£ that isn’t allocated specifically to the three first accounts goes into the remainder account that MUST also be the last account in the “deposit order.” The remainder account MUST be the last account in the sequence with an amount value 0 or a blank percentage value.
Percentage Value (not required if the employee has a single account)

Note: This field is used with the following fields: “Deposit Order,“ “Remainder? YES/NO,“ and “Amount Value.“

Order Data Type Description Examples Why This Is Needed
9 Numeric. Accepted Values are between 1- 99. When there’s more than one account for the employee, this field shows the percentage distribution among the accounts. The sum of the percentage values among the employee's accounts needs to be less than 100. (The remainder account must be blank for percentage value.) 50
25
2		 The percentage of the pay that goes into the account. If the remainder account uses a percentage, this value is blank.
Amount Value (not required if the employee has a single account)

Note: This field is used with the following fields: “Deposit Order,“ “Remainder? YES/NO,“ and “Percentage Value.“

Order Data Type Description Examples Why This Is Needed
10 Numeric. Less than 1000000000. When there’s more than one account for the employee, this field shows the dollar amount distribution among the accounts. The last account on the list needs to be blank and Remainder=YES. 50
150 		The dollar amount that goes into each account. If the remainder account uses an amount, this value is blank.1

1 Special characters accepted within the string include: alphanumeric, space, period, apostrophe, dash, number symbol #, comma, underscore, forward slash /, parentheses (), &