Work

The Work feature provides users an interface for viewing schedules, requesting time away, clocking in and out, and more.

Work Subfeatures

Attendance (Year at a Glance): Enables Work > Attendance (Year at a Glance), where users can view information on their attendance records, including detailed information on absences and the number of hours missed from work.

Calendar: Enables Work > Calendar, where users can view their scheduled shifts, worked shifts, attendance incidents, availability, and time away from work.

To configure this role feature’s default parameter, click the parameters configuration icon ().

Work > Calendar default parameter

Parameter

Description

Schedule Display

Controls how Dayforce shows schedule durations for employee roles in Work > Calendar on days that they also have approved time away from work (TAFW). Select one of these two options: Schedules and TAFW: Dayforce combines schedule and TAFW hours (if available), even if they overlap: This option is the default selection. Only Productive Portion of Schedules: Dayforce shows hours only for the productive portion of the employee’s day (that is, the hours that they need to work): Dayforce shows the hours this way only if the TAFW is included in the Schedules feature as a non-productive shift.

• Authorize on Shift Details Page: Users can authorize and unauthorize shifts from the shift details slide-out panel.
• Bidding Calendar: Enables the Bidding Calendar View. When this feature is enabled, users can switch to the Bidding Calendar View in the top left corner of the screen to see information about vacation bidding sessions. When this view is set, employees can review when vacation bidding periods begin and end, how many vacation requests can be granted per day, and the probability that a vacation bid request will be granted on any particular day, among other details.
  • Bidding Completed: Users can manually close their bidding window in sequential vacation bidding sessions. When this role feature is assigned, Dayforce shows the Bidding Completed option in the actions list after an employee clicks on an eligible vacation date during their bidding window. Assigned users can click the Bidding Completed option to manually end their bidding window and activate the next employee’s bidding window in the sequence.
  • Pending Request List: Users can view pending vacation bids made by other employees in their vacation bidding group, when available. When users select an eligible vacation day that other employees have bid on, Dayforce shows the View pending request list option in the actions list. Users can click this option to view the employees who have submitted bids and their rank in the bidding order.
  • Note: The View pending request list option is available only during active submission rounds.
• Calendar Daily View: Enables the Calendar Day View which shows a daily calendar with worked time and scheduled time side-by-side.
• Calendar Monthly View: Enables the Calendar Month View which shows the calendar for the entire month, with the lowest level of detail of all of the view options.
• Calendar Rolling Week View: Enables the Rolling Week View. This view is similar to the Week View but it shows the current day highlighted in the middle of the calendar, with the three prior and future days shown as well.
• Calendar Weekly View: Enables the Week View which shows your work details across the week, with a static first day of the week.
• Duration Timesheet: Users can view their duration timesheet in a slide-out panel when they click a calendar cell and select View details > Shift details in the actions list. Depending on your role configuration, the slide-out panel might not show duration timesheets. See Shift Details in Work > Calendar.
  • Important: Under Duration Timesheet, you shouldn’t enable both the Approve and Submit role features. These features don’t function together and you must decide whether to use one or the other in the timesheet slide-out panel, or neither.
  • Approve: Users can approve their timesheets in Work > Calendar.
  • Copy from default: Users can create new timesheets by copying the default timesheet.
  • Copy from previous: Users can create new timesheets by copying the previous timesheet (including its details).
  • Display Schedules: Users can view the schedule in the timesheet.
  • Favorite Set: Enables the Favorite Sets panel, where employees can create favorite sets of labor metrics (such as location, job assignment, pay code, project, and docket) that they can save and apply to shifts on the timesheet.
  • Load by Pay Period: Assign this feature to organize shifts by pay period in the employee timesheet slide-out panel. Dayforce shows weekly information cards above the employee’s duration timesheets. These weekly cards show the dates included and number of hours worked in a pay period.
  • Manually Link and Unlink Schedules: Users can manually link and unlink worked time with scheduled shifts.
  • Submit: Users can submit and lock their timesheets in the timesheet shift details view. Clicking the Submit button acts similarly to clicking the Authorize All button and then clicking Save, except that when users click Submit, Dayforce also locks the timesheet from further editing or adding new time segments.
  • Note: This is a legacy role feature and might be unavailable in your Dayforce instance.
  • Unapprove: Users can unapprove their timesheets.
  • View Balances: Users can view their balances in the timesheet.
  • View Pay Summary: Users can view their pay summaries in the timesheet.
• Employee Timesheet: Users can view their employee timesheets in a slide-out panel when they click a calendar cell and select View details > Shift details in the actions list. Depending on your role configuration, the slide-out panel might not show employee timesheets. See Shift Details in Work > Calendar.   
  • Automatically Add Shifts to Schedule: Dayforce automatically populates the employee’s scheduled start and end times on the timesheet. Employees must accept the automatically populated times by clicking the green checkmark next to each time entry on the timesheet.
  • Labor Metric Favorite Sets: Enables the Favorite Sets panel. Roles with access can create favorite sets of labor metrics (such as location, job assignment, pay code, project, and docket), that they can save and apply to shifts on the timesheet.
  • Meal Waivers: Enables the Waive Meals and Unwaive Meals buttons, which employees can use to waive the meal breaks that they're entitled to. Waiving meals can impact pay, depending on the pay rules configured in your instance of Dayforce. Enable this feature if your organization needs to track meal waivers for payroll purposes.
  • TimeSheet Authorize: Enables the Authorize button so that employees can approve the worked time recorded on their timesheet by authorizing the records.
  • TimeSheet Transfer Control: Enables the Add/Edit Transfer option under the transfer icon () on shifts in the timesheet. Users with access can create transfers on the timesheet when they switch between locations, job assignments, or dockets, so that their time is tracked properly.
  • TimeSheet Unauthorize: Enables the Unauthorize button so that employees can unauthorize worked time in their timesheet that they previously authorized.
  • View Balances: Enables the Balances panel, which shows information about an employee’s balances. Balances track employee benefits, such as vacation time, sick, and personal days so that when employees record their time or make time away requests, Dayforce deducts the appropriate benefit automatically.
  • View Pay Summary: Enables the Pay panel which shows detailed information about an employee’s pay including the pay code, pay category, project, and docket that the hours were recorded against, in both Weekly and Daily views. The panel also contains a Retros tab which includes information about changes made to the time and attendance records after the pay period was transmitted to payroll.
  • View Raw Clock Entries: Enables the Clock Data panel which shows the raw clock entry data for the employee. Dayforce shows rejected clock entries only when Can Read permission is enabled for Rejected Raw Clock Entries access authorization. See Rejected Raw Clock Entries.
    • View Clocking Picture: When enabled, Dayforce shows clock pictures in the Clock Data panel for employees that use the Dayforce Touch Clock with picture capture.
      • View Stock Picture: When enabled, Dayforce shows stock pictures along with the clock pictures in the Clock Data panel.
• My Attendance: Enables the Attendance option in the actions list. When enabled, users can select an attendance option and Dayforce shows information about their attendance in the Attendance slide-out panel.
  • View Attendance Scorecard: Enables Attendance > View attendance scorecard in the actions list. This feature also enables the Attendance Violation Summary tab in the Attendance slide-out panel.
    • Use Single-point Attendance Graphs: Enables the Attendance Violation Point Graphs section of the Attendance Violation Summary tab.
• My Availability: Enables the Availability section in the actions list.
  • Apply Default Availability: Users can apply their default availability when editing the current week.
  • Approval Request: Assign this feature to require approval before changes to a user’s availability become active.
  • Copy Availability From Previous Week: Users can copy their previous week's availability when they are editing the current week.
  • Copy Availability From Template: Users can create and apply availability.
  • Edit Default Availability: Users can edit their default availability.
  • Edit Weekly Availability: Users can edit their weekly availability.
• My Time Off: Assign this feature to show time away from work, including the ability to create new requests.
• Schedule Offers: Enables schedule acceptance, which allows users to respond to schedule change offers.
• Schedule Segments: Enables the View details > Schedule details option in the actions list when users click on a calendar cell that contains a shift. When users click this option, Dayforce shows the shift’s details in a window, including any segments included in the shift.
• Shift Bidding: Enables the unfilled shift bidding functionality. Users can bid to pick up unfilled shifts that their managers post.
  • Pay Rate: Enables the Estimated Hourly Rate read-only field in the Unfilled shifts slide-out panel. Users can view an estimated hourly rate for any scheduled and unfilled shifts that Dayforce shows in the panel.
• Shift Trades: Enables the Shift trade option in the actions list, which allows users to trade shifts.
• Tasks: Enables the Show tasks switch in the View Options slide-out panel.
• View Pay Summary: Users can view their pay summaries in the shift detail view.
• View Payday: Enables the Show payday switch in the View Options slide-out panel.
• View Raw Clock Entries: Enables the View Actual Time Entries tab. 
  • View Clocking Picture: Users can view their clock pictures along with their raw clock entries.
    • View Stock Picture: Users can view their stock pictures along with the clock pictures and their raw clock entries.
• Work Reports: Enables the Reports button, which provides access to the following reports:
  • Employee Schedule Audit Report
  • Employee Schedule Report
  • Timesheet Audit Report

Forms Action: Assign this feature to user roles who use workflows for time away from work. When assigned, this feature links the existing controls in Dayforce to the workflow.

• Time Off Cancellation: Users can cancel approved time away requests.
• Time Off Request: Users can create time away requests.

Shift Details: Enables Work > Shift Details, where users can view information about their shifts. This information is read-only, except for employee comment and authorization options.

Time Away List: Enables Work > Time Away List, where users can view, edit, and create time away from work requests.

Time Clock: Enables Work > Time Clock, where users can record their worked time using a self-service clock.

• Use Everest Theme: Assign this feature to enable a new, refreshed user interface for the self-service clock.
• Use Server Time: Assign this feature and the clock uses Dayforce’s server time for clock entries recorded by the employee. When this feature is enabled, the server time is adjusted for time zones differently depending on the following factors:
  • If there is a scheduled shift, Dayforce uses the time zone that’s assigned to the org unit associated with the shift.
  • If the org unit associated with a shift doesn’t have a time zone configured or if there’s no shift scheduled, Dayforce uses the time zone of the org unit tied to the employee’s primary work assignment.
  • If the org unit assigned to the employee’s primary work assignment doesn’t have a time zone configured, Dayforce uses the local time zone from the employee’s computer.
• When this feature is unassigned, Dayforce records clock entries using the local time from the employee’s computer.

Timesheet: Enables Work > Timesheet, where users can view their time and record how many hours they worked, along with any associated dockets, projects, or pay codes (provided that these columns have been enabled in their time entry policy).

Before You Begin: You shouldn’t enable both the Approve and Submit role features. These features don’t function together and you must decide whether to use one or the other in the timesheet slide-out panel, or neither.

• Approve: Users can approve their employees’ timesheets.
• Break Attestation: Users can attest (that is, report) missed breaks in the timesheet, which might entitle them to a pay premium.
• Copy from default: Users can create new timesheets by copying the default timesheet.
• Copy from previous: Users can create new timesheets by copying the previous timesheet (including its details).
• Copy from Template: Enables Copy from Template in the Copy drop-down list.
• Copy to Template: Enables Copy to Template in the Copy drop-down list.
• Display Schedules: Users can view the schedule in the timesheet.
• Favorite Set: Enables the Favorite Sets panel, where employees can create favorite sets of labor metrics (such as location, job assignment, pay code, project, and docket) that can be saved and applied to shifts on the timesheet.
• Load by Pay Period: Users can load their timesheets by pay period. When this feature is assigned, Dayforce shows weekly information cards above the loaded employee’s duration timesheets. These weekly cards show the dates included and number of hours worked in a pay period. Depending on how frequently the employee is paid, Dayforce shows additional timesheet rows, organized by week.
• Manually Link and Unlink Schedules: Users can manually link and unlink worked time with scheduled shifts.
• Submit: Users can submit and lock their timesheets. Clicking Submit acts similarly to clicking Authorize All and then clicking Save, except that when users click Submit, Dayforce also locks the timesheet from further editing or adding new time segments.
• Note: This is a legacy role feature and might be unavailable in your Dayforce instance.
• Unapprove: Users can unapprove their employees’ timesheets.
• View Balances: Users can view their balances in the timesheet. This feature is enabled by default.
• View Pay Summary: Users can view their pay summaries in the timesheet. This feature is enabled by default.

Shift Details in Work > Calendar

Depending on how you configure role access for your employees, Dayforce shows shift details in a slide-out panel in Work > Calendar using a duration timesheet, employee timesheet, or time entry summary format. The following table outlines which format Dayforce uses after employees click a calendar cell and select View details > Shift details, depending on your configuration of the following role features under Work:

• Calendar > Duration Timesheet
• Calendar > Employee Timesheet

Shift details behavior in Work > Calendar

Role Feature Access		Result
Calendar > Duration Timesheet	Calendar > Employee Timesheet
X	X	The slide-out panel contains the same duration timesheets that are available in Work > Timesheet.
X
	X	The slide-out panel contains the same employee timesheets that are available in Employee Timesheet.
		The slide-out panel contains the same read-only time entry summaries that are available in Work > Shift Details.