Violations are used to indicate when an employee has breached the organization’s attendance policy. In Attendance Management, you can view attendance violations in the Violations tab.
Violations occur when an employee reaches specific grades, based on the points recorded on their attendance record. Violations are tied to the action that should be taken when they occur. For example, the “Minor Violation” results in a verbal warning, “Repeated Violation” results in a written warning, and “Final Violation” results in termination.
You configure violations in the Violation tab of Pay Setup > Attendance. After you configure violations, you must associate them with an attendance policy in the Violation sub-tab of the Attendance Policy tab in Pay Setup > Attendance. This involves tying your violations to specific grades and customizing how your attendance policy determines a violation. There are two methods you can configure your policy to use to determine attendance violations:
- Grade Occurrences: When you configure your attendance policy to use this determination method, employees violate the policy when they incur enough incidents tied to a specific grade in a configurable period. For example, if an employee incurs three incidents with the “Suspension” grade within six months, a violation is triggered.
- Incident Points: When you configure your attendance policy to use this determination method, employees violate the policy when they accumulate a specific number of points through attendance incidents. This points total can be different from the grade’s point threshold. For example, after reaching the most severe grade, employees are terminated. This action is defined in a violation and linked to the most severe grade. To reach that grade, employees must have 10 points recorded on their attendance record, but they aren’t terminated immediately on reaching this grade. They are terminated only if they have two more points recorded on their record after reaching this violation level. To account for this, the violation is configured to require 12 points.
See Configure Violations and Assign Violations and Define Consequences.