View and Update Position Assignments

Before You Begin: You can assign employees to positions in Organization Designer > Positions.

To view or edit a position assignment:

Go to People, open the employee profile, and click Work > Work Assignments.
In the Position Assignments section, click the position assignment in the list.
Complete the necessary fields. See Position Assignment Settings List.
Click Save.

Position Assignment Settings List

You can configure the following settings for position assignments. Read-only fields for pay grade can also be shown. For more information about pay grades, see Pay Grade Information in the HR Administration Guide.

Required settings are marked with an asterisk in the user interface.

Position assignment settings
Setting	Description
Effective From	The earliest date that the employee can work the position.
Effective To	The latest date that the employee can work the position.
Primary Position?	Indicates whether this position assignment is the employee’s primary position assignment. Employees can only have one effective primary position assignment.
Interim Assignment?	Indicates whether this position is an interim assignment for the employee. The checkbox is active if the selected position has interim occupancy enabled in Organization Designer.
Managing Position	The position that manages the employee’s position in the organization hierarchy.
Manager	The name of the employee’s manager.
Position Name	The position that the employee occupies.
Job Assignment	The job assignment for the position.
Business Unit	The business unit to which the position is assigned.
Reason	The reason you’re adding or editing the work assignment. For example, select Promotion to indicate that the employee was promoted to this new position.

Position work assignment settings
Setting	Description
Job Information
Job Assignment	The job assignment that’s assigned to the employee’s position.
Location	The location that’s assigned to the employee’s position.
Primary Location	Indicates whether the selected location is the primary location for the employee’s position.
Effective From	The earliest date the employee can work at this assignment.
Effective To	The latest date that the employee can work at this assignment.
Full-time Equivalent	A value between 0.00 and 1.00 that indicates the workload associated with this assignment. A value of 1.00 indicates that this work assignment represents one full-time worker. Note: This value doesn’t affect salary calculations. It’s used to prorate pay grade values for part-time salaried employees. See Adjusted Pay Grades for Salaried Part-Time Employees.
Position Term	The position term associated with the assignment. For example, you could use this setting to specify that the work assignment is temporary.
Employment Indicator	The type of work associated with this assignment, such as seasonal or contractor.
Payroll
Virtual	With the Virtual checkbox selected, Dayforce designates the employee’s primary residence as their work address and applies taxation requirements based on the residential address (or work location, if applicable). If you select this checkbox, the Telecommuter % field isn’t available. Dayforce also uses this checkbox to determine if an employee is virtual when calculating eligibility for Long Service Leave (LSL). Because LSL requirements are different in many states and territories, their location might affect their eligibility. See Long Service Leave Prerequisites. Note: For more information on using the Virtual checkbox for employees in Canadian pay groups, see Virtual Checkbox for Canadian Employees in the HR Administration Guide.
Work Location Override	If the employee physically works in a different location than the one assigned to them, select that location in the drop-down list so that Dayforce can determine appropriate taxes. For rules in payroll policies that respect location overrides, Dayforce uses this setting to determine an employee’s work location when calculating the workers compensation deduction. Dayforce also uses this setting to determine an employee’s work location when calculating eligibility for Long Service Leave (LSL) for organizations in Australia and New Zealand. If this setting is configured, Dayforce establishes the employee’s work location as the one populated in this field when determining LSL eligibility. Alternatively, if this setting is configured and the Virtual checkbox is selected, Dayforce ignores the employee’s work location override and uses their residential address (that is, their virtual location) when determining LSL eligibility.
Labor %	The percentage by which the employee’s pay is distributed across multiple work assignments.
Multi Jurisdiction Allocation %	The percentage by which the employee’s pay is distributed across multiple jurisdictions. Note: Employee withholding tax and all state and local-level taxes adhere to the configured jurisdiction allocation. State Unemployment Insurance (SUI) tax is always associated with the primary allocation. In the general ledger, taxes are calculated based on labor percentage splits, and not multi-jurisdiction allocation percentages.
Telecommuter %	(US only) A percentage that indicates the amount of time that a salaried employee partially works from home and at an office on a permanent basis. Dayforce uses the value in this field to tax the employee the percentage of the earnings for the work assignment, based on the employee’s home address. For example, if you enter `40.00`, the employee works 40 percent of the time from home, and 40 percent of the pay is taxed according to the employee's home address. You can use this option for primary and secondary work assignments. If the Virtual checkbox is selected in the current primary work assignment, Dayforce disables the Telecommuter % field in the current primary work assignment and all secondary work assignments. Dayforce ignores any existing values for the Telecommuter % field in the current primary work assignment and all secondary work assignments, and Dayforce calculates taxes for all earnings from all work assignments, based on the employee’s primary residence address. If you select an option in the Work Location Override drop-down list, Dayforce enables the override and applies the percentage in Telecommuter % for the primary work assignment. Dayforce doesn’t support the Telecommuter % functionality when the earnings from a non-primary work assignment are subject to Multi-State Taxation Threshold (MSTT) or trailing taxation. For more information, see Telecommuter % Configuration for US Employees in the Payroll Administrator Guide.
Convenience of Employee	(US only) For employees with a value in the Telecommuter % field, select this checkbox to enable taxation for states with Convenience of Employer/Employee (COE) regulations. Employees primarily assigned to work in one of these COE states have taxable wages for both their telecommuter location and the COE state. For more information about COE taxation, see the Payroll Administrator Guide.
Ledger Code	The ledger code associated with the work assignment.
Position Ledger Code	This code is used to associate the payroll amounts for this position with the related account in your general ledger.
Business Unit Ledger Code	This code is used to associate the payroll amounts for this business unit with the related account in your general ledger.
Legal Entity	Shows the legal entity associated with the work assignment.
Tax Location	Shows the tax location of the work assignment.
Pay Information
Rate	The employee’s pay rate.
Rate Level	If your organization uses job step rates, use this field to specify the employee’s level and step value.
Rank	The work assignment’s rank. The rank defines where it’s shown in lists and reports in Dayforce.
Guaranteed Amount	The amount that the employee is guaranteed to earn working the job, regardless of the duration of the shift. It only affects pay if the appropriate pay rules are configured in Dayforce.
Tip Type Group	The tip type group if an employee receives tips.