Use Workflows for Hiring in Recruiting

To use the hiring functionality in the Recruiting feature, you need to configure the Candidate Hire and Internal Candidate Hire forms to use workflows. Once configured, this enables the Hire button in Recruiting > Job Requisitions > Candidates. When authorized users click Hire, Dayforce displays the relevant form. Once the form is processed:

• For external candidates, Dayforce creates a new employee record; the candidate is added as an employee in the Dayforce application.
• For internal candidates, Dayforce updates the existing employee record.

Configuration involves the following steps:

1. See Assign the Necessary Role Features.
2. See Create the Necessary Workflow.
3. See Associate the Workflow with the Necessary Forms and Parent Features.
4. See Assign the Workflow to the Necessary User Roles.

Assign the Necessary Role Features

You need to assign the necessary role features to enable the Candidate Hire and Internal Candidate Hire form. Once enabled, these forms are available to assign to workflows.

To enable the necessary role features, in the Features tab of System Admin > Roles, assign the Recruiting > Requisitions > Candidate Hire and Internal Candidate Hire features.

Create the Necessary Workflow

Create the necessary workflow, following the steps described in "Creating Workflow Diagrams" and "Defining Workflow Object Properties" in the Self Service Guide.

Note: At a minimum, a workflow associated with the Candidate Hire or Internal Candidate hire forms must contain a Start, Process, and Finish object.

Associate the Workflow with the Necessary Forms and Parent Features

Assign a workflow to the necessary forms and parent features for the Candidate Hire and Internal Candidate Hire form.

To add more than one form to the Hire button:

1. Go to Workflow Administration > Role Privileges and click Add.
2. In the Parent Feature column, do the following:
   • Select the Job Requisition Candidate Hire parent feature for the Candidate Hire form.
   • Select the Job Requisitions Internal Candidate Hire parent feature for the Internal Candidate Hire form.
3. These parent features associate the workflow with the Hire button in Recruiting > Job Requisitions > Candidates.
4. Note: You can only add one form to the Job Requisitions Internal Candidate Hire parent feature. However you can add multiple forms to the Job Requisition Candidate Hire form.
3. In the Form column, select the Candidate Hire or Internal Candidate Hire form.
4. In the Workflow column, select the workflow that you want to associate with the form.
5. In the Role column, click the field to open a dialog box in which you can define which roles will have access to the form. Click OK to close the dialog box.
6. Click Save.

Assign the Workflow to the Necessary User Roles

To assign the workflow to users who need access to it:

1. Go to Workflow Administration > Role Privileges.
2. Select a workflow in the list.
3. In the Role column, click the field to open a dialog box in which you can define which roles will have access to the form.
4. Use the arrows to move the appropriate user roles from the Available column to the Selected column.
5. Click OK and Save.