Update Employment Status Records

Dayforce Implementation Guide

Version
R2025.1.1
Update Employment Status Records

In the Employment Status tab of the Employment > Employment Settings screen in People, you can view and manage current and historical employment status records. A status record includes important details like current employment status (for example, if the employee is active, inactive, or terminated), employee number, compensation, and policy and group assignments:

Employment Status tab.

An employee can have only one active status record on a given date. When employees are hired, a status record is added to their profile. When there are subsequent updates to the settings of an employment status record, for example through forms or HR imports, the current status record is end dated and a new status record is added with the updated details. Details from the previous record that weren't changed automatically carry over to the new record.

For example, you submit the Job Assignment and Compensation Change form to give the employee a raise, but you don’t change the employee's other status settings. After the form is processed, the new status record will have the same details as the previous one except for the change in salary.

If your role has the necessary access authorizations, you can manually add status records in the Employment Status tab. When you click Add to create a record, the Effective From field in the General section shows today's date. You can update the date as needed so long as it doesn't overlap with another status record. The various other settings of the record like Employment Status, Pay Class, Base Salary, and Pay Type are carried over from the previous record and you can update them as needed. When you save, Dayforce automatically end-dates the previous record.

It’s also possible to edit an existing status record. However, when you do this, your changes apply starting from the date that the status record became effective. When you save changes, Dayforce shows a warning indicating that the status record has an effective date in the past, and you need to click Yes to continue.

Note the following about using the Employment Status tab:

  • Dayforce shows only the employee's active status record but you can click All at the top right of the list to view inactive records too.
  • The status record that you select from the list updates the details under the list. The details of the first record in the list are shown by default.
  • Status record details are divided into several sections. All of the settings found in these sections follow the Effective From and Effective To date fields in the General section of the record.
  • If your organization uses Position Management, you have to use the Terminate an Employee form to change an employee's status to terminated. You can't change it using the Status drop-down list in the Employment Status tab.

To update an employment status record:

  1. Go to People, open the employee profile, and click Employment > Employment Settings.
  2. In the Employment Status tab, click Add.
  3. Update settings in the record as needed. For example, if an employee who was on leave is returning to work, you can update the option in the Employment Status drop-down list to an active status. See List of Employment Status Settings.
  4. (Optional) Select an option in the Reason drop-down list.
  5. Click Save.