UK Leave Requests

Before You Begin: This topic applies only to UK pay groups. For general information about the Leave Management screen, see Leave Management.

Some leave requests are limited to employees in the United Kingdom. When you select a UK leave type in the Reason drop-down list in the Leave Management screen of People, Dayforce shows additional fields and sections:

For reasons that include keep in touch (KIT) days, Dayforce shows the number of used and remaining KIT days in the Keep In Touch section. To add a day or range of days, click Add, and select dates in the Effective From and Effective To fields.

Select the Paid checkbox if the day was paid.

Adoption

When you click Adoption in the Reason drop-down list, Dayforce shows the following additional fields:

Matching Date
Placement Date

Dayforce also shows the HR Information section, which includes the following fields:

HR Information fields
Field	Description
Has Enough Notice	A Yes or No value to indicate whether the employee has given enough notice for the leave request.
Has Enough Service	Dayforce calculates whether the employee has enough service to qualify for statutory pay for the leave and populates this field with Yes or No.
Date Evidence Received	The date that the evidence for the leave request is received.
Evidence Valid	A Yes or No value to indicate whether the evidence provided by the employee is valid.
Matching Week	Dayforce calculates the matching week based on the matching date value provided on the leave request and populates this field.
Override Average Weekly Pay	The override value for the employee's average weekly pay.
Override Average Weekly Pay Reason	The reason for the average weekly pay override.
On Payroll in the Matching Week	Dayforce calculates if the employee is in an active status during the qualifying week and populates this field.
Average Weekly Pay	The employee's average weekly pay, calculated by Dayforce.
SAP1 Issued Date	The date on which the SAP1 form is issued for employees who are refused Statutory Adoption Pay (SAP).
Not Entitled to SAP Reason	The reason why the employee doesn’t qualify for Statutory Adoption Pay (SAP).
Reference Salary for Employer Pension Contributions	A reference salary so that Dayforce can calculate the employer's pension contributions throughout the period of the leave.

Dayforce also shows the Keep In Touch section, in which you can enter the employee's Keep In Touch (KIT) days.

Maternity

When you click Maternity in the Reason drop-down list, Dayforce shows the Due Date field.

Note: The date in the Start Date field can be after the date in the Due Date field, up to the end of the Expected Week of Childbirth (EWC). The EWC is defined as the 7 day period that runs from Sunday to Saturday that contains the due date. For example, a start date of December 2, 2024 with a due date of December 1, 2024 is acceptable because it falls within the EWC of December 1 to December 7, 2024.

Dayforce also shows the HR Information section, which includes the following fields:

HR Information fields
Field	Description
Has Enough Notice	A Yes or No value to indicate whether the employee has given enough notice for the leave request.
Has Enough Service	Dayforce calculates whether the employee has enough service to qualify for statutory pay for the leave and populates this field with Yes or No.
Date Evidence Received	The date that the evidence for the leave request is received.
Evidence Valid	A Yes or No value to indicate whether the evidence provided by the employee is valid.
Health and Safety Assessment Date	The date the health and safety assessment is done.
Actual Birth Date	The birth date of the baby.
Actual Birth Notification Date	The date that the notification of the actual birth is submitted.
Live Birth	The details of the birth.
Baby Born After 24 Weeks of Pregnancy	The baby was born after 24 weeks of pregnancy.
Actual Return Date	The date that the employee returns to work.
Return Notification Date	The date that the notification of the return date is received.
Override Average Weekly Pay	The override value for the employee's average weekly pay.
Override Average Weekly Pay Reason	The reason for the average weekly pay override.
On Payroll in the Qualifying Week	Dayforce calculates whether the employee is in an active status during the qualifying week and populates this field.
Average Weekly Pay	The employee's average weekly pay, calculated by Dayforce.
Qualifying Week	Dayforce calculates the qualifying week based on the due date in the leave request and populates this field.
SMP1 Issued Date	The date on which the SMP1 form is issued for employees who are refused Statutory Maternity Pay (SMP).
Not Entitled to SMP Reason	The reason why the employee doesn’t qualify for statutory pay.
Reference Salary for Employer Pension Contributions	A reference salary so that Dayforce can calculate the employer's pension contributions throughout the period of the leave.

Dayforce also shows the Keep In Touch section, in which you can enter the employee's Keep In Touch (KIT) days.

Overseas Adoption

When you click Overseas Adoption in the Reason drop-down list, Dayforce shows the following additional fields:

Estimated Arrival Date
Actual Arrival Date
Official Notification Date

Dayforce also shows the HR Information section, which includes the following fields:

HR Information fields
Field	Description
Has Enough Notice	A Yes or No value to indicate whether the employee has given enough notice for the leave request.
Has Enough Service	Dayforce calculates whether the employee has enough service to qualify for statutory pay for the leave and populates this field with Yes or No.
Date Evidence Received	The date that the evidence for the leave request is received.
Evidence Valid	A Yes or No value to indicate whether the evidence provided by the employee is valid.
Matching Week	Dayforce calculates the matching week based on the Official Notification Date provided on the leave request and populates this field.
SC6 Form Completed	The employee has completed form SC6.
SC6 Form Completed Date	The date the employee completed form SC6.
Override Average Weekly Pay	The override value for the employee's average weekly pay.
Override Average Weekly Pay Reason	The reason for the average weekly pay override.
On Payroll on the Notification Date	Dayforce calculates whether the employee is in an active status when the official notification date is received and populates this field.
Average Weekly Pay	The employee's average weekly pay, calculated by Dayforce.
SAP1 Issued Date	The date on which the SAP1 form is issued for employees who are refused Statutory Adoption Pay (SAP).
Not Entitled to SAP Reason	The reason why the employee doesn’t qualify for Statutory Adoption Pay (SAP).
Reference Salary for Employer Pension Contributions	A reference salary so that Dayforce can calculate the employer's pension contributions throughout the period of the leave.

Dayforce also shows the Keep In Touch section, in which you can enter the employee's Keep In Touch (KIT) days.

Paternity

When you click Paternity in the Reason drop-down list, Dayforce shows the following additional fields:

Due Date: The date the employee's child is due to be born.
Leave for Adoption: The paternity leave is for adoption.
Estimated Return Date: The date the employee is expected to return to work.

In addition, Dayforce shows the HR Information section, which includes the following fields:

HR Information fields
Field	Description
Has Enough Notice	A Yes or No value to indicate whether the employee has given enough notice for the leave request.
Has Enough Service	Dayforce calculates whether the employee has enough service to qualify for statutory pay for the leave and populates this field with Yes or No.
Actual Birth Date	The birth date of the baby.
Actual Birth Notification Date	The date that the notification of the actual birth is submitted.
Live Birth	The details of the birth.
Baby Born After 24 Weeks of Pregnancy	The baby was born after 24 weeks of pregnancy.
Actual Return Date	The date that the employee returns to work.
Return Notification Date	The date that the notification of the return date is received.
Override Average Weekly Pay	The override value for the employee's average weekly pay.
Override Average Weekly Pay Reason	The reason for the average weekly pay override.
Employed Until Date of Birth	Dayforce calculates whether the employee is in an active or inactive status on the due date, or on the actual birth date if one is provided, and populates this field.
Qualifying Week	Dayforce calculates the qualifying week based on the due date provided in the leave request and populates this field.
SPP1 Issued Date	The date on which the SPP1 form is issued for employees who are refused Statutory Paternity Pay (SPP).
Not Entitled to SPP Reason	The reason why the employee doesn’t qualify for statutory pay.
Reference Salary for Employer Pension Contributions	A reference salary so that Dayforce can calculate the employer's pension contributions throughout the period of the leave.

Surrogacy

When you click Surrogacy in the Reason drop-down list, Dayforce shows the following additional fields:

Due Date: The date the employee's child is due to be born.
Estimated Placement Date: The date the child is expected to be placed with the employee’s family.

Dayforce also shows the HR Information section, which includes the following fields:

HR Information fields
Field	Description
Has Enough Notice	A Yes or No value to indicate whether the employee has given enough notice for the leave request.
Has Enough Service	Dayforce calculates whether the employee has enough service to qualify for statutory pay for the leave and populates this field with Yes or No.
Intent to Apply Parental order	The employee intends to apply a parental order.
Actual Birth Date	The birth date of the baby.
Actual Birth Notification Date	The date that the notification of the actual birth is submitted.
Override Average Weekly Pay	The override value for the employee's average weekly pay.
Override Average Weekly Pay Reason	The reason for the average weekly pay override.
Qualifying Week	Dayforce calculates the qualifying week based on the due date provided on the leave request and populates this field.
On Payroll in the Qualifying Week	Dayforce calculates whether the employee is in an active status during the qualifying week and populates this field.
Average Weekly Pay	The employee's average weekly pay, calculated by Dayforce.
SAP1 Issued Date	The date on which the SAP1 form is issued for employees who are refused Statutory Adoption Pay (SAP).
Not Entitled to SAP Reason	The reason why the employee doesn’t qualify for Statutory Adoption Pay (SAP).

Dayforce also shows the Keep In Touch section, in which you can enter the employee's Keep In Touch (KIT) days.

Parental Bereavement

When you select Parental Bereavement in the Reason drop-down list in the Leave Details section of the leave record, the section shows the following additional fields:

Number of Weeks: Drop-down list containing the 1 Week and 2 Weeks options for defining the duration of the leave period.
Estimated Return Date: Read-only field that shows the return date based on the number of weeks selected.

In the HR Information section of the leave record, Dayforce shows the following fields:

HR Information fields
Field	Description
Has Enough Notice	A Yes or No value to indicate whether the employee has given enough notice for the leave request.
Has Enough Service	Dayforce calculates whether the employee has enough service to qualify for statutory pay for the leave and populates this field with Yes or No.
Evidence Valid	A Yes or No value to indicate whether the evidence provided by the employee is valid.
Date of Death	The date of death. The date can’t be more than 56 weeks before the estimated return date.
Override Average Weekly Pay	The override value for the employee's average weekly pay.
Override Average Weekly Pay Reason	The reason for the average weekly pay override.
On Payroll in the Relevant Week	The employee has had 26 weeks of continuous service up to the relevant week.
Average Weekly Pay	The employee's average weekly pay, calculated by Dayforce.
Relevant Week	The start date of the relevant week, which is calculated based on the date of death.
Not Entitled to SPBP Reason	The reason why the employee doesn’t qualify for statutory pay.
Reference Salary for Employer Pension Contributions	A reference salary so that Dayforce can calculate the employer's pension contributions throughout the period of the leave.

Shared Parental Leave

When you select Shared Parental Leave in the Reason drop-down list in the Leave Details section of the leave record, the section shows the following additional fields:

Due Date: The date the employee's child is due to be born.
Leave for Adoption: Indicates whether the request is for adoption.
Placement Date: The date the child is placed with the employee’s family. Only shown if the leave is for adoption.
Number of Weeks Available: The number of weeks available to take for shared leave. This number can’t exceed 50 weeks.
Number of Weeks Taken: The number of weeks already taken for shared leave.

In the HR Information section of the leave record, Dayforce shows the following fields:

HR Information fields
Field	Description
Has Enough Notice	A Yes or No value to indicate whether the employee has given enough notice for the leave request.
Has Enough Service	Dayforce calculates whether the employee has enough service to qualify for statutory pay for the leave and populates this field with Yes or No.
Date Evidence Received	The date that the evidence for the leave request is received.
Evidence Valid	A Yes or No value to indicate whether the evidence provided by the employee is valid.
Actual Birth Date	The birth date of the baby.
Override Average Weekly Pay	The override value for the employee's average weekly pay.
Override Average Weekly Pay Reason	The reason for the average weekly pay override.
On Payroll in the Qualifying Week	Dayforce calculates whether the employee is in an active status during the qualifying week and populates this field.
Average Weekly Pay	The employee's average weekly pay, calculated by Dayforce.
Qualifying Week	Dayforce calculates the qualifying week based on the due date in the leave request and populates this field.
Not Entitled to ShPP Reason	The reason why the employee doesn’t qualify for statutory pay.
Reference Salary for Employer Pension Contributions	A reference salary so that Dayforce can calculate the employer's pension contributions throughout the period of the leave.

In the Partner Information section of the leave record, Dayforce shows the following fields:

Partner Information fields
Field	Description
Partner First Name	The name of the employee’s partner who is sharing the leave.
Partner Last Name
Partner N.I. Number	The partner’s national insurance number.
Address Line 1	The partner’s address details.
Address Line 2
City
County
Country
Postal Code

Dayforce also shows the Keep In Touch section, in which you can enter the employee's Shared Parental Leave In Touch (SPLIT) days.

You can link periods of shared parental leave. See Linked Shared Parental Leave Periods (UK).

Neonatal Care Leave

When you select Neonatal Care Leave in the Reason drop-down list in the Leave Details section of the leave record, the section shows the following fields:

Leave for Adoption: The neonatal care leave is for adoption.
Placement Date: The date the child is placed with the employee’s family. Only shown if the leave is for adoption.
Estimated Return Date: A read-only field that shows N/A because the return date isn’t needed for this type of leave.

Dayforce also shows the HR Information section, which includes the following fields:

HR Information fields
Field	Description
Has Enough Notice	A Yes or No value to indicate whether the employee has given enough notice for the leave request.
Has Enough Service	Dayforce calculates whether the employee has enough service to qualify for statutory pay for the leave and populates this field. An employee has enough service for neonatal care leave if they were active during the 26 weeks before the value in the Relevant Week field.
Date Evidence Received	The date that the evidence for the leave request is received.
Evidence Valid	A Yes or No value to indicate whether the evidence provided by the employee is valid.
Actual Birth Date	The birth date of the baby.
Override Average Weekly Pay	The override value for the employee's average weekly pay.
Override Average Weekly Pay Reason	The reason for the average weekly pay override.
On Payroll in the Relevant Week	Dayforce calculates whether the employee is in an active status during the relevant week and populates this field.
Average Weekly Pay	The employee's average weekly pay, calculated by Dayforce.
Relevant Week	The week, ending on a Saturday, before the week the child enters neonatal care. The relevant week value shows the date from the Sunday at the start of this week.
Not Entitled to SNCP Reason	The reason why the employee doesn’t qualify for statutory pay.
Reference Salary for Employer Pension Contributions	The reference salary that Dayforce uses to calculate the employer's pension contributions throughout the period of the leave.

You can link periods of neonatal care leave. See Linked Neonatal Care Leave Periods (UK).