For certain countries, the Check Details section is used to enter information about the checks your organization issues with the bank account. There are two main types of checks: Dayforce checks and non-Dayforce checks.
Each area in the screenshot is labeled with a number corresponding with a section of fields that are displayed. Different fields are displayed depending on whether you select the Use for Non-Dayforce Checks checkbox, and if your organization is configured to print checks on non-pre-printed stock.
(1) This area in the screenshot includes the following default fields that are common for all check types:
- Use for Non-Dayforce Checks
- Accepts Reversal File
- Authorizing Message
(2) If you select the Use for Non-Dayforce Checks checkbox, the following additional check-related fields are shown:
- Signature
- Last Check Number Used
- Authorizing Message 2
- Account Number MICR Format
- Check Number Start
- Restart Check Number
- Fractional Number
- Check Number End
- Check Number Length
(3) If you select the Use for Non-Dayforce Checks checkbox and you also plan to use printing stock without pre-printed bank information, the following fields are displayed, if your organization is correctly configured, to set the exact printing parameters you will use when you print your own checks:
- Onsite Check MICR Y axis alignment
- Onsite check MICR font size
- Onsite check MICR font is bolded
- MICR Spacing
- Onsite Check MICR X axis alignment
To load the MICR information, you must have the following options configured:
- In System Admin > Client Properties, in the Payroll section of the Properties tab, the No Pre-Printed Bank Information checkbox must be selected.
- In Org Setup > Org Payroll Setup > Legal Entity, the legal entity must be set up in the Customer Funding Identifiers sub-tab with an entry in the Bank Account Setting section. This entry has two sub-tabs, Payroll Check and Direct Deposit and Third Party Payee, in which you configure information for the bank upon which the non-Dayforce checks will be drawn.
| Field | Description |
|---|---|
| Use for Non-Dayforce checks | (US only) Checkbox to select if this account will be used to issue checks that you will print yourself. Selecting this checkbox displays additional fields. |
| Accepts Reversal File | Checkbox to select if the bank accepts reversal files for voided pay runs. |
| Authorizing Message | Field to contain the authorizing message that will appear below the signature on the check. |
| Signature | Must set up in advance. (US only) Drop-down list with options for signature images that have been set up in Site Setup > Client. See Add Logos and Check Signatures. |
| Last Check Number Used | System displayed, using the number of the last check number used as determined by the range you've provided. |
| Authorizing Message 2 | Second field for an authorizing message that will appear below the signature on the check. Can be used to suppress or override "Payroll Check" on non-ODC checks (US only). 16-characters maximum length. |
| Account Number MICR Format | Must be determined by Implementation Consultant in advance. Field for the mask that specifies the format and positioning of the magnetic ink character recognition (MICR) information that is displayed along the bottom of a check. Use a hash symbol (#) for a number, a capital C for the on-us symbol ( ). |
| Check Number Start | Field for the number of the first check. For example, 0001. |
| Restart Check Number | Field for the first check number to use when the numbering restarts after reaching the check number end. |
| Fractional Number | Field for the number printed on the top-right portion of the check. This number serves as a backup for identifying the associated bank account if the MICR mask is damaged. This number must be 12 characters in length (including numbers, spaces, slashes, and hyphens). |
| Check Number End | Field for the number of the last check. For example, 9999. |
| Check Number Length | The number of digits that a check number should include. Default value is 9. |
| Onsite check MICR Y axis alignment | Field for the value to modify the starting point for the MICR line on the Y axis (up/down). Default value is 3 for the Y axis, and you can enter between 0 and 10. One unit in these values equates to one millimeter. |
| Onsite check MICR font size | Default value is 18, and you can enter a number from 16 to 19. Decimal values aren’t allowed. |
| Onsite check MICR font is bolded | Selected by default. Clear it to remove the bold style of the MICR line. |
| MICR Spacing | Field for the adjustment value between MICR characters, when the default spacing of 0.00 must be overridden. |
| Onsite Check MICR X axis alignment | Field for the value to modify the starting point for the MICR line on the X axis (left/right). The default value is 40 for the X axis, and you can enter an alignment between 0 and 50. One unit in these values equates to one millimeter. |