Terminate Employees

To record that an employee has been terminated, you can submit a Terminate an Employee form.

If your organization uses Position Management, employees who occupy more than one position can’t be terminated using this form. In some cases, when the employee has a position or job work assignment with a start date in the future, they can’t be terminated on a date before that start date using this form. If so, you need to remove them from their secondary or future work assignments before submitting this form.

To submit a Terminate an Employee form:

1. Go to People, open the employee profile, and click Forms.
2. Click the Terminate an Employee form.
3. In the Termination Date field, enter the date on which the employee's termination takes effect.
4. Select the employee's new status in the Status drop-down list. Generally, this status is Terminated, but depending on how Dayforce is configured, there might be several different statuses that represent an employee being terminated.
5. Select the reason for the termination in the Reason drop-down list.
6. (Optional) Select or clear the Eligible for Rehire checkbox; this checkbox is for record-keeping purposes only.
7. (Optional) In the Last Pay Date field, enter a date after the employee's termination date to continue to show the employee in Payroll for the pay period that the entered date falls within (for example, to allow you to create quick entries or checks after termination). If you don't enter a date, Dayforce uses the termination date as of the last pay date, and the employee doesn't appear in Payroll after the pay period in which their termination date falls unless they are manually added to the pay run.
8. (Optional) In the Termination Notice Date field, enter the date when the employment termination was officially announced. The date in the Termination Notice Date field can’t be later than the date in the form’s Termination Date field. This date is saved in the Employment > Employment Settings screen of People, in the Key Information tab.
9. (Optional) Attach additional information to the Supporting Documents section of the form. See Attach Files to Forms.
10. Click Submit.

Submitted and processed forms update an employee's status, effective on the date specified in the Employment Status tab of the Employment > Employment Settings screen in People.