Dayforce can be configured to track when employees are tardy, starting or leaving work late or early. When configured, it highlights any tardy occurrences on the employee’s timesheet for their manager to review.
After a review, managers, supervisors, or other employees with access can mark tardy occurrences as resolved. For resolved tardy times, Dayforce automatically changes the tardy pay code to its resolution code. This can switch the pay codes from an unpaid to a paid one, so that the employee is paid for the time they stay late working, as an example, or change the time to a different code for record purposes.
Dayforce can be configured to track, and treat differently, varying stages or degrees of tardiness. For example, you can configure that employees who arrive to work up to 30 minutes early are still paid for the time, but employees who arrive to work more than 30 minutes early aren't paid for the time, unless their manager approves the time and marks it as resolved, in which case Dayforce switches the unpaid pay code marking this time to a paid one.
Your tardy functionality is controlled by pay codes and the tardy rules configured in a time entry policy. This includes:
- What constitutes being tardy, either starting or leaving work late or early.
- The varying degrees of tardiness.
- Whether employees are paid for this time or only paid for resolved tardy times.
- What pay codes are used to mark being late, early, and the resolved tardy times.
The following sections include examples to help illustrate the process. In the running examples, Dayforce is being configured so that the following situations are tracked:
- Arriving early by up to 30 minutes.
- Arriving late by up to 30 minutes.
- Arriving late by more than 30 minutes.
- Leaving early by up to 30 minutes.
- Leaving early by more than 30 minutes.
- Leaving late by up to 30 minutes.
In addition, Dayforce is being set up to track which late arrivals and early departures have been reviewed by the employee’s manager. Two resolution codes will be configured.
The example configuration addresses the following business needs:
Employees who arrive to work late or leave early aren’t paid for the time they’re late or leave early by. This time is flagged as an absence for reporting purposes, and highlighted on their timesheet for their manager to review. Managers can mark the late arrivals or early departures as reviewed, but employees are still unpaid for the time.
Employees who arrive to work early by up to 30 minutes or leave work late by up to 30 minutes are initially unpaid until the manager approves the time. After it’s been approved, the employees are paid for the time. This is done to prevent employees consistently arriving early or staying late, unnecessarily, to earn extra pay. Although arriving early and staying late is highlighted on the employee’s timesheet, it isn’t flagged as an absence.
Employees who arrive to work earlier than 30 minutes or stay behind beyond 30 minutes late need their manager to clock them in or out at the clock itself. These employees are paid normally for the time. This functionality is configured in the time entry policy. See Time Entry Policies.
Because managers are performing clock entries on behalf of their employees, in this case, they’re already aware that the employee is arriving early or late, so Dayforce doesn’t need to mark the time or set it to unpaid until it’s approved.
Configuring Dayforce's tardy processing and resolution codes involves doing the following: